Maria Eduarda Carvalho
South San Francisco,CA
Summary
Forward-thinking professional with a desire to support company leaders through high-level administrative and office management functions. Gifted at managing busy schedules, organizing projects, and ensuring seamless daily operations. Analyzes, prioritizes, and completes tasks with professionalism and sound judgment.
Overview
9
9
years of professional experience
Work History
EXECUTIVE ASSISTANT / OFFICE MANAGER
StepStone Group
San Francisco, US
02.2024 - Current
- Provide high-level administrative support to the CFO, partners, and managing directors, managing complex calendars, coordinating meetings, and prioritizing time-sensitive requests.
- Handle all aspects of calendar management: scheduling internal/external meetings, preparing agendas, distributing materials, and following up on action items.
- Coordinate domestic and international travel arrangements for senior leadership, including booking flights, hotels, rental cars, and ground transportation.
- Process and reconcile expense reports, prepare invoices; ensure timely submission and accurate coding.
- Draft and proofread internal communications, presentations, and reports for senior leadership, maintaining confidentiality and professional standards.
- Maintain and update an organized filing system (both digital and physical) for contracts, expense records, and sensitive documents.
- Oversee daily office operations: manage office supply inventory, liaise with vendors and building management, and coordinate maintenance/IT support.
- Organize company events, off-site retreats, handling venue selection, catering, and attendee logistics.
- Support onboarding for new hires: prepare workstations, order equipment, coordinate orientation schedules, and introduce colleagues to office protocols.
FAMILY PERSONAL ASSISTANT
The Reddy Family
Redwood City, US
03.2022 - 05.2023
- I ran daily errands, coordinated family events, and managed household calendars for multiple children.
- Engaged children in physical activities to promote learning and social development.
- Arranged travel logistics: transportation, lodging, and activity planning for family vacations and business travels.
- Monitored 'to-do' lists, reminded the employer of priority tasks and deadlines (medical appointments, school events, bill payments).
- Streamlined calendar management for senior leaders, optimizing scheduling efficiency, and enabling timely decision-making across the organization.
- Performed household chores: cooking, cleaning, laundry, and grocery shopping, to support daily family routines.
PERSONAL ASSISTANT
The Graham Family
San Francisco, US
03.2020 - 03.2022
- Managed email accounts, calendars, and scheduled appointments for parents; screened phone calls and prioritized urgent messages.
- Filed documents, maintained client and family records, and handled bill payments.
- Developed and implemented discipline programs with parents to encourage positive behavior in children.
- Oversaw household inventory, coordinated maintenance schedules, and liaised with contractors/vendors.
- Organized creative and educational activities to enhance children's physical, emotional, and social well-being.
- Transported children to school, extracurricular activities, and medical appointments, ensuring punctuality and safety.
MANAGER
Mobile Pet Grooming
Peninsula, US
08.2020 - 05.2021
- Created and maintained heavy calendar schedules for grooming appointments, vendor meetings, and staff shifts.
- Delivered exceptional customer service: greeted clients, handled inquiries, processed payments, and resolved issues.
- Managed website updates, digital advertising campaigns, and billing for clients.
- Monitored staff performance, conducted training, and addressed operational issues to ensure service quality.
- Coordinated company recruitment and hiring processes; onboarded new employees and set up training plans.
- Developed project timelines for mobile van construction, assigned tasks to vendors, and tracked project milestones.
PERSONAL ASSISTANT / HOUSE MANAGER
The Macdonald Family
San Francisco, US
03.2017 - 07.2019
- Coordinated children's schedules, family calendars, and transportation to school, activities, and appointments.
- Liaised with contractors and vendors for home maintenance, renovation projects, and catering services.
- Managed household inventory: ordered supplies, scheduled maintenance (landscaping, housekeeping), and supervised staff (housekeeper, gardener, nanny).
- Organized personal and professional calendars for clients, sending reminders for upcoming events (family, social, business).
- Arranged domestic/international travel logistics: flights, hotels, ground transportation, and itinerary creation.
- Handled household chores: cooking, cleaning, and laundry to maintain a well-functioning home environment.
Education
Technical Project Management Certificate -
University of California
Berkeley01.2021
Skills
- Microsoft Office and Google Suite
- Asana and Teams
- Zoom and Slack
- Travel coordination and calendar management
- Expense and budget reporting
- Vendor and event management
- Office administration
- Customer service excellence
- Project management and task prioritization
- Training and development
Languages
- English, Native
- Portuguese, Native
Timeline
EXECUTIVE ASSISTANT / OFFICE MANAGER
StepStone Group
02.2024 - Current
FAMILY PERSONAL ASSISTANT
The Reddy Family
03.2022 - 05.2023
MANAGER
Mobile Pet Grooming
08.2020 - 05.2021
PERSONAL ASSISTANT
The Graham Family
03.2020 - 03.2022
PERSONAL ASSISTANT / HOUSE MANAGER
The Macdonald Family
03.2017 - 07.2019
Technical Project Management Certificate -
University of California