Summary
Overview
Work History
Education
Skills
Languages
Timeline
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MARIANA PAOLA RAMIREZ

New York,NY

Summary

Dynamic and results-driven Operations Assistant with 6 years of proven administrative operational experience, event coordination, and elevating C-Level Executive engagement through targeted support and effective project management. Demonstrates success and passion in orchestrating team coordination and positive corporate culture collaboration through operational initiatives to foster growth and seamless productivity in fast-paced industries. Committed to contributing to a dynamic environment with the ability to quickly think and learn in delicate situations.

Overview

6
6
years of professional experience

Work History

LEGAL SECRETARY

Goodwin Procter
Santa Monica
11.2021 - Current
  • Administrative Support: Efficiently manages complex calendars, meetings for internal and external stakeholders as well as domestic and international travel for 2 C-Level Executives and Private Equity Partners across various time zones; Contributes to the firm's reputation through diligent discretion of confidential data and communications.
  • Operations Management: Oversees expense and firm-wide billing reports ensuring accuracy and timely submissions to maintain reliable vendor contracts; Serves as a primary liaison between the company, staff, and building managers to provide efficient and productive office functions; Responsible for internal communication such as producing and distributing memos with primary goals to maintain staff retention.
  • Event Management: Responsible for seamless execution of firm and field-wide events, meetings, and conferences for high-level clients aiming to solidify company/client relations; Contributes to positive corporate culture through innovative team-building activities impacting over 60 colleagues emphasizing in-office collaboration.

OPERATIONS ASSISTANT

King & Queen Cantina
Santa Monica
11.2020 - 11.2021
  • Monitored records, inventory, cash handling, and labor reports for 2 West LA locations consisting of 70 employees ensuring a smooth workflow ranging from onboarding to billing.
  • Utilized analytical skills to identify areas of improvement to ensure profit by implementing new tactics.
  • Achieved a 12% sales growth through strategic initiatives that would create and strengthen client retention rates by establishing customer loyalty programs, profitable restaurant deals, and identifying labor costs.
  • Worked collaboratively in a fast-paced environment, adapting quickly to changes and delivering results in delicate situations.
  • Responsible for maintaining up-to-date restaurant codes to ensure compliance with health and industry standards.

EXECUTIVE ASSISTANT

Spertus, Landes & Umhofer
Los Angeles
02.2020 - 10.2020
  • Administrative Support: Efficiently manages complex calendars, meetings for internal and external stakeholders as well as domestic and international travel for 2 C-Level Executives and Private Equity Partners across various time zones; Contributes to the firm's reputation through diligent discretion of confidential data and communication.
  • Event Management: Responsible for seamless execution of firm and field-wide events, meetings, and conferences for high-level clients aiming to solidify company/client relations; Contributes to positive corporate culture through innovative team-building activities impacting over 60 colleagues emphasizing in-office collaboration.

OFFICE MANAGER

Ritz and Associates
Los Angeles
03.2019 - 02.2020
  • Crafted and distributed firm-wide memorandums, presentations, and reports using Microsoft Office, Google Docs, iCal.
  • Served as the point of contact between new clients, vendors, opposing counsel and managing Executives.
  • Collaborated on projects with the operations team to ensure all administrative support met and exceeded expectations.
  • Effectively managed all domestic and international travel for Partners and confidential clients with discretion.
  • Responsible for meticulously prepping trial material for sensitive trials.
  • Promoted from law clerk receptionist to office manager within 2 months by managing high-volume correspondence, court filings, and the onboarding of Spanish speaking clients daily.
  • Led internal and external communication with clients, courts, and opposing counsel ensuring seamless and accurate results.
  • Executed all deposition, mediation, and court hearings while effectively managing constant changing schedules and preserving vital documentation.
  • Managed all administrative and operational duties such as data entry, record keeping, and vendor related management.
  • Acquired comprehensive knowledge in Human Resources and California Employment Law regulations.

Education

BACHELOR OF ARTS - POLITICAL SCIENCE

University of California-San Diego
La Jolla
03.2019

Skills

  • Office Software Proficiency
  • Administrative Operations
  • Vendor & Supply Management
  • Data Entry
  • Event Planning
  • Leadership Development
  • Strategic Planning
  • Calendar & Scheduling Management
  • Travel Arrangements & Itinerary Planning
  • Expense Reporting & Budget Tracking
  • Discretion & Confidentiality
  • Adaptability

Languages

Spanish
Native/ Bilingual
English
Native/ Bilingual

Timeline

LEGAL SECRETARY

Goodwin Procter
11.2021 - Current

OPERATIONS ASSISTANT

King & Queen Cantina
11.2020 - 11.2021

EXECUTIVE ASSISTANT

Spertus, Landes & Umhofer
02.2020 - 10.2020

OFFICE MANAGER

Ritz and Associates
03.2019 - 02.2020

BACHELOR OF ARTS - POLITICAL SCIENCE

University of California-San Diego