Maribel Peña
Floral Park,New York
Summary
Results-driven Administrative Manager with over 20 years of experience in high-volume financial administration and operational management. Expertise includes budget monitoring, compliance support, onboarding, and cross-department coordination. Proven ability to streamline processes, maintain reporting accuracy, and resolve operational challenges effectively.
Overview
2
2
Languages
29
29
years of professional experience
Work History
Administrative Manager
ASPCA | Humane Law Enforcement (HLE)
Long Island City, NY
01.2005 - Current
- Administered core administrative and operational tasks for HLE, including expense management, budget tracking, reporting, onboarding, systems support, facilities coordination, procurement, and policy administration.
- - Reviews and approves about 4245 expense reports in 2025, resolves submission issues, and reinforces internal deadlines to support timely processing.
- - Monitored 26 HLE and 26 Forensics budget lines, tracked spending and projected overages, and shared updates to inform leadership decisions.
- - Assisted with onboarding new hires and delivered training on Outlook, Workday, Box, Workvivo, expense procedures, and departmental systems to enhance employee readiness.
- - Develop step-by-step guides, training walkthroughs, earlier internal deadlines, and reminders that improve consistency and timeliness for expense and training requirements.
- - Coordinated with People, Procurement, Accounting, IT, Facilities, Forensics, vendors, and operational staff to resolve issues, ensure compliance, process invoices, and support vendor setup, minimizing operational disruptions.
- - Compiles and reports departmental statistics including enforcement activity, arrests, and NYPD animal intake information for HLE and cross-functional partners.
- Earlier Role: Administrative Coordinator | January 2005 – Present
NYPD Cadet
New York City Police Department (NYPD)
09.2000 - 01.2005
- Assisted New York City Police Department officers during patrol operations to enhance public safety.
- Assisted the Detective Squad with administrative tasks, payroll processing, and records management to ensure operational efficiency.
- Observed academy drills to understand department procedures, laws, and chain of command.
- Escorted civilians and visitors through precinct facilities to ensure safety and accessibility.
Student Ambassador, Security Department
Interboro Institute
01.1998 - 01.2000
- Assisted students, faculty, employees, and visitors to enhance campus safety and maintain security-related records.
- Represented Interboro Institute during campus tours and admissions events.
- Answered prospective student questions about programs, enrollment, and student services.
- Facilitated outreach through calls, emails, and campus visits to increase awareness of Interboro Institute.
Education
Associate Degree - Security Management
Interboro Business Institute
New York, NYCoursework toward Bachelor's Degree - Criminal Justice
John Jay College of Criminal Justice
New York, NYSkills
- Expense management
- Budget monitoring
- Employee onboarding
- Policy administration
- Invoice processing
- Project management
- Microsoft Outlook
- Workday
- Box
- Workvivo
- Excel
- Teams
- Salesforce
- Smartsheet
- Database Management
- Meeting coordination
- Word
Accomplishments
- Financial stewardship: monitor spending across approximately 52 HLE and Forensics budget lines and proactively identify budget risks and projected overages.
- Process improvement: created practical administrative guides and repeatable workflows that make expense reporting and systems processes easier for employees to follow.
- Operational ownership: created the Enforcement report and continue to maintain its accuracy and reliability as an ongoing departmental reporting resource.
- Employee readiness: serve as a primary onboarding and systems-training resource for new hires, helping employees navigate required tools and administrative processes from the start.
- Cross-functional influence: routinely move work forward across multiple departments and external partners without direct authority over those teams.
- Organizational recognition: received the ASPCA Angel Award three times.
Languages
English
Professional
Spanish
Professional
Timeline
Administrative Manager
ASPCA | Humane Law Enforcement (HLE)
01.2005 - Current
NYPD Cadet
New York City Police Department (NYPD)
09.2000 - 01.2005
Student Ambassador, Security Department
Interboro Institute
01.1998 - 01.2000
Associate Degree - Security Management
Interboro Business Institute
Coursework toward Bachelor's Degree - Criminal Justice
John Jay College of Criminal Justice