Marina Yefremov
North Miami Beach,FL
Summary
Proactive Administrative Coordinator /
Skilled in Project management / Strong Organizational Skills / Completed AI Fundamentals from PMI / Pre-Exam Certified Administrative Professional & CAMP Candidate / Applying Project Management & Kaizen Principles in Administrative Roles / Enhancing Efficiently & Streaming Processes / Active PMI & IAAP member
Overview
12
12
years of professional experience
1
1
Certification
Work History
Administrative Coordinator
Miami Insurance Brokers
03.2022 - Current
- Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
- Maintained a well-organized filing system to ensure easy access to important records and documents.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Greeted visitors with professionalism and enthusiasm to provide support and direct guests to appropriate department.
- Managed inventory of office supplies, ensuring essential items were always in stock.
- Organized spaces, materials and catering support for internal and client-focused meetings.
- Monitored front areas so that questions could be promptly addressed.
- Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
- Increased office efficiency with development of comprehensive administrative procedures manual.
Executive Assistant
FAI Glavgosexpertiza
01.2017 - 02.2018
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Organized and coordinated conferences and monthly meetings.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
Executive Assistant
Research Institute Of Economics and Information
05.2013 - 01.2017
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Enhanced efficiency of meeting outcomes by preparing detailed minutes and action items.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
Education
Certificate - Certified Administrative Professional
Broward College
Fort Lauderdale, FL11-2024
Associate of Arts - Project Management
The Plekhanov Russian University of Economics
Moscow, Russia12-2013
Bachelor of Arts - Civil Law
Institute of Economic And Law
Moscow, Russia06-2008
Skills
- Executive support
- Data entry
- Administrative support
- Office administration
- Strong problem solver
- Meticulous attention to detail
- Information confidentiality
- Document management
- Office inventory management
- Event planning
- Report preparation
- Financial services
- Human resources management (HRM)
- Customer service
- Project management
Certification
Florida Public Notary License
Pre-Exam CAPM - prep course (on going)
Pre-Exam CAP - prep course (November'24)
AI for Project Management:
Generative AI Overview /
Talking to AI: Prompt Engeneering
Languages
Russian
Native or Bilingual
English
Professional Working
Timeline
Administrative Coordinator
Miami Insurance Brokers
03.2022 - Current
Executive Assistant
FAI Glavgosexpertiza
01.2017 - 02.2018
Executive Assistant
Research Institute Of Economics and Information
05.2013 - 01.2017
Certificate - Certified Administrative Professional
Broward College
Associate of Arts - Project Management
The Plekhanov Russian University of Economics
Bachelor of Arts - Civil Law
Institute of Economic And Law
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