Marnae Sullivan
Mesa,AZ
Summary
Demonstrated expertise in executive administrative roles, adept at orchestrating meetings, facilitating travel logistics, and producing critical reports for U.S. government, Army, and Navy stakeholders.
Overview
1
1
Certification
12
12
years of professional experience
Work History
Executive Assistant to Vice President
Northrop Grumman
Chandler, Arizona
06.2023 - Current
- Provide executive support to the Vice President of Central Engineering, Contracts, Business Management, Human Resources and Supply Chain
- Organized and maintained executive leadership schedules, conferences, and meetings to optimize time management and productivity.
- Coordinate all arrangements for domestic and international travel for executive leadership
- Schedule All-Hands meetings for executive leadership
- Documented discussions and action items during executive leadership meetings to support accountability and follow-through.
- Coordinate and assist in company functions for corporate and executive leadership
- Coordinated offsite meetings for central engineering team to ensure effective collaboration and engagement.
- Assist in maintaining the central engineering SharePoint
- Maintain and update the contract reviews SharePoint for central engineering
- Serve as a backup to the Sector Vice President and General Manager
- Lead and support administrative assistants
- Facilitated efficient office operations by ordering necessary supplies in a timely manner.
- Coordinate all visits and meetings with the executive leader(s)
- Review executive leadership correspondence prior to distribution
- Assisted in the coordination and attendance of Static Test Fires of rocket motors and boosters
- (Full Time)
Executive Assistant to Vice President
Northrop Grumman
Magna, Utah
04.2018 - 06.2023
- Provide executive support to the Vice President of Deep Space Transport, General Counsel, Contracts, Business Management, Human Resource, Integrated Operations and Finance
- Organized and maintained executive leadership schedules, conferences, and meetings to optimize time management and effectiveness
- Coordinated domestic and international travel arrangements for executive leadership to ensure seamless logistics
- Coordinate and assist in company functions for corporate and executive leadership
- Schedule All-Hands meetings for executive leadership
- Attend executive leadership meetings
- Organize and lead administrative assistant meetings
- Lead and support administrative assistants
- Coordinate all visits and meetings with the executive leader(s)
- Review executive leadership correspondence prior to distribution
- Assist with planning and attend banquets for Propulsion System Awards
- Assisted in coordinating and attending Static Test Fires of rocket motors and boosters
- Tracked and coordinated employee engagement launches for Propulsion Systems to enhance team morale and integration
- Chair support for Diversity, Equity & Inclusion Council
- (Full Time)
Administrative Assistant
Northrop Grumman
01.2015 - 04.2018
- Supported directors of safety, mission assurance, safety, environmental engineering, and hazard analysis with administrative tasks.
- Coordinated domestic and international travel arrangements across multiple departments.
- Processed expense reports across departments to support timely reimbursement.
- Maintained department calendars, meetings, conferences, and appointments.
- Planned company events for corporate and departmental staff. Improving team engagement and collaboration.
- Updated weekly and monthly presentations for safety and mission assurance meetings to support decision-making.
- Delivered daily plant status briefings to safety and mission assurance team.
- Maintained weekly and monthly safety charts.
- Reviewed department correspondence before distribution.
- Updated correspondence tracking database to support efficient communication.
- Ordered office supplies and equipment needed for team operations.
- Prepared and distributed delegation of authority correspondence for department.
- Prepared and submitted semi-annual reports to Navy to meet reporting requirements.
- Full-time role.
Education
General Education
Utah State University
01-2018
Graduate -
Grantsville High School
Skills
- Sharepoint
- Technical writing
- Microsoft Office Suite
- Adobe Acrobat
- Workday
- Concur
- Expense management
- Calendar management
- Travel coordination
- SharePoint administration
- Executive correspondence
- Meeting coordination
- Administrative support
- Office operations
- Expense reporting
- Event planning
- Records management
- Stakeholder communication
- Discretion confidentiality
- Attention to detail
- Problem solving
- Cross functional collaboration
Certification
- CPR/First Aid, American Red Cross
- OSHA 1910.120 Hazardous Waste Worker OSHA/RCRA annual training
- OSHA Recordkeeping
- Workers Compensation
- Health Insurance Portability and Accountability (HIPPA)
- ISO 14001-certified Environmental Management System
Timeline
Executive Assistant to Vice President
Northrop Grumman
06.2023 - Current
Executive Assistant to Vice President
Northrop Grumman
04.2018 - 06.2023
Administrative Assistant
Northrop Grumman
01.2015 - 04.2018
General Education
Utah State University
Graduate -
Grantsville High School