MARTHA L. SCOTT
Loganville,GA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
34
34
years of professional experience
Work History
Sr. Executive Assistant
IHG
05.2012 - Current
- Maintain effective knowledge of all relevant resources and services available within company
- Serve as positive representative of department and company to all owners/clients and co-workers
- Established and maintained cooperative working relationships with executives, clients, and IHG Admins to ensure that established goals are met, and problems resolved
- Scheduled appointments efficiently while maintaining professional demeanor; conveyed poise under pressure
- Supported SVP, Architecture + Design, Chief Development Officer and SVP, Capital Investments & Transactions
Project Administrator
Parsons Corporations
01.2006 - 01.2012
- Oversaw production of client reports for over 500 military sites
- Trained and supervised eight administrative staff members to ensure weekly production of client reports was met
- Acted as Human Resource liaison between home office and domestic or international field sites
- Coordinated between Geographical Leads and administrative staff to ensure report requirements and standards were achieved
- Evaluated, recommended and negotiated with multiple vendors; oversaw purchase of items up to $5,000 for project.
Executive Assistant to the President
Parsons Corporations
01.2003 - 01.2006
- Scheduled meetings, conferences, and appointments; established and maintained calendar of events and kept executive informed of commitments
- Planned and facilitated annual employee events and coordinated arrangements for and hosted visiting dignitaries
- Prepared meeting agenda, reports, files, and other materials for meetings
- Researched and compiled statistical information and related data, produced special and recurring reports, and completed special projects as assigned
- Served as focal point for gathering newly published policies and distribution of materials
- Prepared confidential correspondence and reports.
Marketing Coordinator
Parsons Corporations
02.2001 - 01.2003
- Coordinated all marketing efforts for Atlanta operation
- Assisted 3 Vice Presidents with expense reports travel arrangements, calendar management and routine reports
- Tracked marketing prospects and prepared strategic memos for approval
- Planned and facilitated national client event for 500 people and employee functions
- Supervised the daily work of 10 administrative specialist and office clerical staff
Administrative Manager
Parsons Corporations
06.1998 - 02.2001
- Maintained relationship with property management company, including lease agreements, general maintenance, and security
- Managed all facility activities including, HVAC, pest control, and plant service contracts
- Coordinated office moves, standardized furniture, and computer requisitions
- Assisted in budget preparation, accounts payable, and payroll
- Supervised staff and delegated tasks to maintain positive, productive administrative operations.
Human Resource Administrator
Parsons Corporations
08.1994 - 06.1998
- Handled on-boarding process for newly hired employees, which included distribution of all paperwork.
- Updated HR database with new employee information, changes in benefits, and other details.
- Managed employee data and privacy to keep employee data confidential per organizational privacy policies.
- Transferred to Atlanta, Georgia.
Front Office Manager
Marriott Corporation
02.1990 - 12.1993
- Reconciled end-of-day reports to determine accurate billing and payment processing.
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
- Coached employees through day-to-day work and complex problems.
Education
Bachelor of Science - Hospitality Management
Ferris State University
Big Rapids, MichiganAssociate of Applied Science - Food Service Management
Ferris State University
Big Rapids, MichiganSkills
- Executive Leadership
- Executive Calendars
- Meeting Agendas and Minutes
- Self Starter
- Meeting Logistics
- Information Confidentiality
- Internal and External Communications
- Conference and Meeting Planning
Timeline
Sr. Executive Assistant
IHG
05.2012 - Current
Project Administrator
Parsons Corporations
01.2006 - 01.2012
Executive Assistant to the President
Parsons Corporations
01.2003 - 01.2006
Marketing Coordinator
Parsons Corporations
02.2001 - 01.2003
Administrative Manager
Parsons Corporations
06.1998 - 02.2001
Human Resource Administrator
Parsons Corporations
08.1994 - 06.1998
Front Office Manager
Marriott Corporation
02.1990 - 12.1993
Bachelor of Science - Hospitality Management
Ferris State University
Associate of Applied Science - Food Service Management
Ferris State University
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