Marvecia Robinson
EXECUTIVE SUPPORT | ADMINISTRATIVE OPERATIONS | PROGRAM & PROJECT COORDINATION
Orlando,FL
Summary
Administrative professional with 10+ years of experience providing high-level administrative and operational support to executive leadership in higher education, technology, client services, and corporate environments. Proven expertise managing complex executive calendars, confidential communications, executive meetings, procurement, vendor management, project coordination, reporting, stakeholder relations, and office operations. Recognized for exceptional discretion, organization, sound judgment, and the ability to manage multiple competing priorities while delivering outstanding executive support.
Overview
1
1
Language
1
1
Certification
23
23
years of professional experience
Work History
Administrative Coordinator II
University of Central Florida
11.2021 - 05.2026
- Supported executive leadership within the IT division.
- Managed 300+ executive meetings annually.
- Prepared reports, presentations, and executive correspondence.
- Managed procurement, purchase orders, invoices, and vendor relationships.
- Coordinated meetings and events for up to 250 attendees.
- Reduced scheduling conflicts by approximately 45% through process improvements.
- Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
- Assisted in the intern recruitment process by scheduling interviews, and facilitating onboarding activities for new intern hires.
- Managed calendars, scheduled appointments, and coordinated travel arrangements for senior staff members.
- Organized successful events by overseeing logistics, managing vendors, and coordinating promotional efforts.
- Negotiated with vendors for office supplies, securing cost savings while maintaining quality.
- Implemented new scheduling system for conference rooms, eliminating double bookings and maximizing space utilization.
- Coordinated large-scale events, ensuring smooth execution and positive attendee feedback.
- Managed complex schedules for senior management to optimize their time and productivity.
- Managed inventory of office supplies, ensuring essential items were always in stock.
- Organized spaces, materials and catering support for internal and client-focused meetings.
- Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
Executive Assistant to the Chief Technology Officer
University of Central Florida
08.2019 - 11.2021
- Provided executive calendar management, communications, meeting coordination, and project support.
Sales, Marketing & Client Services Roles
Tribune Company
01.2003 - 01.2018
- Supported marketing campaigns and operational reporting initiatives.
- Maintained client documentation and records supporting sales operations.
- Assisted with campaign coordination, project support, and stakeholder communication.
Account Executive – Community Relations
Dalton Agency (McDonald's Co-op)
01.2008 - 12.2010
- Coordinated community outreach initiatives across more than 200 franchise locations.
- Developed and maintained relationships with community organizations and stakeholders.
- Assisted in planning and executing marketing and engagement programs.
Education
Bachelor of Business Administration -
Associate of Science - undefined
Associate of Arts - Communications
Skills
Executive support
Calendar management
Project coordination
Document preparation & formatting
Office correspondence management
Program coordination
Event planning
Procurement
Vendor management
Stakeholder communication
Travel coordination
Expense reconciliation
Records management
Confidentiality & information handling
Invoice processing
Purchase order processing
Meeting minutes preparation
Onboarding support
Notary public certification
Administrative professional certification
Certification
Florida Notary Public
Timeline
Administrative Coordinator II
University of Central Florida
11.2021 - 05.2026
Executive Assistant to the Chief Technology Officer
University of Central Florida
08.2019 - 11.2021
Account Executive – Community Relations
Dalton Agency (McDonald's Co-op)
01.2008 - 12.2010
Sales, Marketing & Client Services Roles
Tribune Company
01.2003 - 01.2018