Mary Alice Hernandez
Fusion and multiple companies
1
Language
19
Years of experience
Human Resources Director / Payroll Director directing multi-entity HR operations across 6+ entities, payroll administration, and employee benefits across corporate and operating companies. Oversees ERISA, COBRA, HIPAA, and FMLA compliance, vendor coordination, payroll reporting, workers’ compensation claims, and invoice review in QuickBooks Online. Supports leadership with HR analysis, employee communications, and benefits administration across medical, dental, life, 401(k), PTO, and leave processes.
Work History
Director of Human Resources Operations
3 Years 2 Months- Processed 9 payroll entries monthly across multiple entities to support accurate pay cycles.
- Managed I-9 processing, employee audits, documentation control, and separation procedures across corporate entities.
- Coordinated with vendors, carriers, payroll providers, and tax accountants to resolve routine HR issues.
- Handled workers' compensation claims, liaising with insurers, medical providers, and employees throughout the process.
- Analyzed payroll and benefits reports to surface trends, discrepancies, and cost considerations for leadership.
- Reviewed and entered payroll and benefits invoices in QuickBooks Online for accurate recordkeeping.
Human Resources / Payroll Administrator
2 Years 6 Months- Processed 2 weekly employee requests to maintain timely payroll and benefits support across the department.
- Administered bi-weekly payroll and benefits for 110 employees, supporting accurate pay processing for hourly and salaried staff.
- Supported benefits administration for health insurance, 401(k), PTO, garnishments, and payroll deductions.
- Coordinated with external vendors on benefits and payroll services to keep processes moving smoothly.
- Processed new hires, employment verifications, and confidential employee records with strong attention to privacy.
- Managed benefit deductions, bonuses, reimbursements, and payroll audits to support clean payroll records.
- Integrated CDL driver hours from ELD systems into timekeeping to improve payroll accuracy and compliance.
Human Resources Director / Payroll Administrator
5 Years 7 Months- Led HR, payroll, and benefits administration for 126 union and non-union employees.
- Administered medical, dental, life insurance, and 401(k) plans, including monthly billing reconciliation and reporting.
- Served as Safety Coordinator, reducing claims exposure and insurance costs.
- Coordinated drug testing, background screening, and compliance documentation.
- Supported accounting functions through bank reporting and payroll reconciliation.
- Partnered with vendors and leadership on benefit costs and employee coverage issues.
Assistant Human Resources / Payroll Administrator
3 Years 3 Months- Assistant Human Resources / Payroll Administrator
- Processed weekly payroll and benefits for 380+ employees.
- Assisted with benefits enrollment, new hire orientation, and employee records management.
- Supported HRIS systems including SAP and Kronos.
- Handled employment verifications, garnishments, and benefits documentation.
- Assisted with HR reporting and internal communications.
Payroll Administrator
1 Year 4 Months- Payroll Administrator
- Processed bi-weekly payroll and benefits for 100+ employees.
- Maintained employee benefit records, insurance billing, and quarterly tax reporting.
- Updated confidential employee data in ADP and Time & Attendance systems.
- Assisted with job postings, onboarding, and employee service inquiries.
- Performed data entry tasks and maintained accurate records of employee payroll information.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Enhanced employee understanding of payroll deductions and benefits, leading informative sessions and creating detailed guides.
- Processed payroll garnishments such as tax liens and child support.
- Improved record-keeping efficiency with introduction of digital filing systems for all payroll documentation.
- Processed biweekly payroll, ensuring accurate earnings, deductions, and direct deposit updates.
- Maintained up-to-date knowledge of changes in labor laws affecting payroll administration to ensure ongoing compliance.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Calculated wages, deductions and bonuses in accordance with company policies.
Education
- Accounting Coursework (Accounting I & II)
Skills
Employee benefits administration
Benefits compliance & documentation
Workers' compensation claims management
Leave administration
Payroll operations & integration
HRIS & timekeeping systems
Payroll reporting
Payroll reconciliation
Vendor & third-party management
Multi-entity HR operations
Bilingual employee support
Employee communications
HR operations management
Employee relations
Performance management
Workforce planning
Labor relations
Policy development
Organizational development
FMLA administration
Personal Information
Title: Employee Benefits & Human Resources Professional
Languages
Bilingual: English & Spanish
Leadership & Community Involvement
Secretary, Church District (Midwest Region), Ongoing leadership development through Bible College coursework
Work Preference
Job Search Status:
Open to work
Work Type
Full Time
Minimum Desired Compensation
$110000/yr
Timeline
Director of Human Resources Operations
Fusion and multiple companies
08.2023 - 10.2026Read More
Human Resources / Payroll Administrator
Cardiac Imaging Inc.
12.2019 - 06.2022Read More
Human Resources Director / Payroll Administrator
Woody Buick GMC
01.2013 - 08.2018Read More
Assistant Human Resources / Payroll Administrator
Eby-Brown
08.2008 - 11.2011Read More
Payroll Administrator
Fountaindale Library
07.2007 - 11.2008Read More
Waubonsee Community College
from Accounting Coursework (Accounting I & II)
Read More