Mary Kaffka

• Developed and implemented office policies to boost operational efficiency.
• Automated office operations, optimizing accounts payable, receivable, and communications.
• Coordinated office functions, ensuring efficient workflow among staff members.
• Trained new administrative staff on company protocols and software systems.
• Maintained records and documentation in compliance with company standards.
• Provided support to departmental managers in project plan development.
• Created and revised systems by analyzing operating practices and recordkeeping procedures.
• Collaborated with management team to enhance workflows and eliminate inefficiencies.

• Streamlined executive scheduling and resource allocation, enhancing operational efficiency by 75% through meticulous calendar management and strategic planning.

• Spearheaded the organization of quarterly board and investor meetings, improving stakeholder engagement.

• Assist with the preparation of budget, forecasting, and financial statements.

• Coordinates and handles all aspects of major events like A-List awards.

• Handled scheduling and managed timely and effective allocation of resources and calendars.
• Coordinated meetings, conferences, travel arrangements and department activities.
• Organized company events including holiday parties, team building activities .
• Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
• Assisted with the preparation of budgets, forecasts and financial statements.
• Performed general bookkeeping duties such as reconciling bank statements and Expense reports.
• Managed office budget to handle inventory, postage and vendor services.
• Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.

• Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team across multiple time zones.
• Maintained confidential records and files related to executive operations.
• Assisted in organizing conferences, seminars and other events as directed by the executives.
• Managed all aspects of catering needs for special events hosted by the organization.
• Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
• Managed daily invoices, Expense reports and proposals.
• Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
• Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.

• Performed detailed analysis of financial transactions to identify suspicious activity.
• Analyzed large datasets using advanced analytics techniques such as predictive modeling.
• Utilized specialized software tools designed for detecting patterns associated with fraudulent activity.
• Determined existing fraud trends by analyzing accounts and transaction patterns.
• Monitored real-time queues and analyzed high-risk transactions from specified points of sale within business portfolio.
• Analyzed and reviewed confidential and highly sensitive investigative material concerning various parties.

• Developed event themes and concepts to ensure successful execution of events.
• Organized vendor contracts, negotiated fees, and ensured compliance with all regulations.
• Monitored budgeting process for each event to ensure cost efficiency.
• Created detailed reports outlining event planning progress, timelines, budgets, and other relevant information.
• Managed logistics related to transportation, catering, entertainment, decorations for events.
• Ensured effective communication between vendors and suppliers before, during and after the event.
• Provided on-site support during the day of the event including problem solving if necessary.
• Planned various activities such as seminars, workshops or conferences related to the event theme or topic area.
• Attended and participated in industry events.