MARY KLOSS
Elburn,IL
Work Preference
Overview
20
20
years of professional experience
Work History
Administrative Specialist
Waubonsee Community College
Sugar Grove, Illinois
03.2025 - 09.2025
- Serve as the liaison with other offices, individuals, and external institutions and agencies on a range of issues that support the academic programs, services and the overall administrative operations of the division.
● Utilize knowledge, office management skills and a solutions-based approach and to assist with and/or remedy operational issues
● Prepare and enter the academic course schedule (including software reports and faculty assignments), and maintain communications with the Learning Outcomes, Curriculum and Program Development staff to ensure accurate course data and schedule entry.
● Enter, file and follow up on purchase requisitions and monitor budgets for the division and associated disciplines.
● Ensure the accurate and timely entry of data and information regarding courses and programs, including new courses/programs, revisions, withdrawals and letters of notification
● Coordinate the process for securing course and division materials including, but not limited to, ordering course materials and receiving and maintaining division course material inventory in collaboration with Bookstore and division faculty and staff
Executive Administrative Assistant to Student Services
Community High School District 99
Downers Grove
01.2021 - 08.2024
- Strong organizational skills with the ability to multitask
- Prioritize workload effectively
- Proficient in computerized systems and office software, including Excel, Google Sheets and Docs
- Excellent written and verbal communication skills
- Efficient problem solving skills
- Maintain confidentiality and compliance
- Coordinate Monthly Liaison Meetings
- Code invoices for payment approval
- Manage IStar State Reporting System
- Maintain McKinney Vento/Cost Share Agreements
- Coordinate IEP meetings with district outplacement representative, outplacement school administrators, and parents
- Field telephone calls and handle correspondence.
Senior Special Services Secretary
Community High School District 99
Downers Grove
11.2015 - 12.2020
- Strong organizational skills and attention to detail
- Efficient problem solving skills
- Maintain confidentiality with student records, parent discussions, and staff
- Work closely with Department Chair, LEA, Special Education Providers, and staff
- Accurately maintain and validate the online IEP system database (PowerSchool IEP) with current student information
- Notify Special Education Providers of upcoming Annual Reviews, Domain, and Re-Evaluation IEP meetings
- Schedule and coordinate meetings with parents and staff
- Maintain compliance with specific IEP dates
- Provide PowerSchool IEP training to Special Education Providers and staff as needed.
Special Education Secretary
Valley View School District
Romeoville
08.2014 - 10.2015
- Strong organizational skills and attention to detail
- Efficient problem solving skills
- Maintain confidentiality with student records, parent discussions, and staff
- Work closely with SRT Leader, Special Education Providers, and staff
- Accurately maintain and validate the online IEP system database (FileMaker) with current student information
- Process submitted IEPs and review for accuracy and compliance
- Work directly with the Special Education Records Manager to ensure accurate reporting
- Notify Special Education Providers of upcoming Annual, Domain, and Re-evaluation IEP meetings
- Schedule meetings with parents
- Maintain compliance with specific IEP dates
- Provide FileMaker training to Special Education Providers and staff as needed
- Distribute IEP forms as requested
- Assist Special Education Providers and staff with IEP forms and questions
- Provide IEP forms to teacher of record/case manager
- Field telephone calls and handle correspondence.
Independent Reading Tutor
Private Residence
Romeoville
02.2011 - 03.2020
- Developed and implemented individualized reading/writing lessons to various grade level students on a one-to-one basis.
Substitute Teacher
Valley View School District
Romeoville
01.2011 - 10.2015
- Substitute at the elementary level.
Education
Master of Arts - Reading Specialist
Lewis University
Romeoville, ILBachelor of Arts - Special Education
Elmhurst University
Elmhurst, ILSummary
Equipped with strong problem-solving abilities, willingness to learn, and excellent communication skills. Poised to contribute to team success and achieve positive results. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.
Skills
- Meeting planning
- Customer relations
- Proofreading
- Travel arrangements
- Document management
- Order processing
- Confidential document control
- Calendar management
- Scheduling appointments
- Verbal communication
- Scheduling
- Multitasking and prioritization
- Prioritization
- File organization
- Appointment scheduling
- Database entry
- Deadline oriented
- Tech-Savvy
- Strong organization
- Timeline planning and management
- Sensitive material handling
- Letter preparation
- Research
- Reading comprehension
- Dedicated team player
- Schedule management
- Customer service
- Task prioritization
- Professional and polished presentation
- PC proficient
- Recordkeeping and bookkeeping
- Relationship building
Quote
Teachers open the door, but you must enter by yourself.
Zen proverb
Timeline
Administrative Specialist
Waubonsee Community College
03.2025 - 09.2025
Executive Administrative Assistant to Student Services
Community High School District 99
01.2021 - 08.2024
Senior Special Services Secretary
Community High School District 99
11.2015 - 12.2020
Special Education Secretary
Valley View School District
08.2014 - 10.2015
Independent Reading Tutor
Private Residence
02.2011 - 03.2020
Substitute Teacher
Valley View School District
01.2011 - 10.2015
Bachelor of Arts - Special Education
Elmhurst University
Master of Arts - Reading Specialist
Lewis University