Mary Sachdev
Kendall Park,US
Summary
Executive Assistant with 15+ years' experience supporting senior leadership across pharmaceutical, academic, and corporate settings. Expert in complex calendar management, global travel coordination (Concur), expense processing, and vendor/SOW administration (Ariba), with strong event and facilities coordination experience for high-profile seminars and conferences. Reliable, detail-focused partner who streamlines operations, maintains confidentiality, and seeks to support strategic priorities through proactive problem-solving and clear cross-functional communication.
Overview
16
16
years of professional experience
Work History
Event & Administrative Assistant (Contract)
J&J Staffing, Princeton University
Princeton, NJ
10.2025 - Current
- Coordinated all onsite events and seminars for CSML Center for Statistics & Machine Learning, ensuring timely setup and smooth execution for all program related activities.
- Streamlined office procedures, enhancing workflow efficiency across departments.
- Managed central email triage to route inquiries to staff and faculty, improving response consistency.
- Handled room reservations via EMS and collaborated with facilities to resolve building issue quickly.
- Oversaw promotional inventory and ordering to maintain stock levels and support event needs.
Executive Assistant (CONTRACTED ROLE)
Otsuka Pharmaceutical
Princeton, NJ
09.2022 - 06.2025
- Proactively manage multiple executive leadership calendars, including Vice President, Executive Leadership Directors, Senior Directors, and their respective teams using prioritization and organizational skills, maintaining a record of zero scheduling conflicts across multiple departments.
- Coordinated multiple high-priority meetings across departments with planning, effective communication, detailed logistics for all internal and client meetings, which included working with facilities, security, catering, pre-reads, action items and follow-ups for seamless meeting outcomes.
- Facilitate and streamline all domestic and global travel logistics and expense management for senior leadership using CONCUR, resulting in seamless arrangements and processing timely expense reports to meet deadlines.
- Collaborated with project managers to ensure accurate completion and submission of clients’ Statement of Work (SOWs) through the Ariba system, leading to timely approvals, client satisfaction, high level of customer service and meeting project goals and timelines.
Executive Assistant (contracted role)
Novo Nordisk
Princeton, NJ
07.2021 - 08.2022
- Managed executive calendars and cross-department meetings to ensure timely decision-making and alignment.
- Coordinated complex travel logistics for multiple leaders using Concur, improving scheduling efficiency.
- Prepared and submitted Ariba SOWs with project managers, resulting in faster approvals and clearer scope.
- Negotiated and managed vendor logistics for Special Olympics event, delivering seamless on-site execution.
Office Manager & Administrative Assistant
Trinity Life Sciences
Princeton, NJ
05.2019 - 04.2021
- Prioritized Senior Leaderships calendars using communication, ensuring alignment with executive goals and timely responses.
- Coordinated meetings and events, enhancing stakeholder engagement and strategic alignment.
- Executed meticulous travel arrangements and expense reconciliations using Concur, maintaining financial accuracy and adherence to corporate policies.
- Created weekly Salesforce reports for leaders, updated contacts and ensured timely responses were provided to clients.
Department Coordinator (contracted role)
Princeton University
Princeton, NJ
11.2018 - 04.2019
- Fostered a collaborative environment, improving faculty-student interaction.
- Coordinated event planning with Conference Services, ensuring budget adherence and successful execution of multiple special events.
- Cultivated a supportive environment for faculty and students, enhancing engagement and collaboration through effective communication strategies.
St. Administrative Assistant
Integra Life Sciences
Plainsboro, NJ
04.2012 - 08.2018
- Managed CIO and executives schedules, travel arrangements enhancing coordination and team efficiency.
- Organized onsite events with flawless logistics, ensuring successful outcomes.
- Processed purchase orders for entire Information Technology department and kept track of budget using Oracle R12, streamlined processes for operational improvements.
Senior Contractor: Projects/Administrative
Novo Nordisk
Princeton, NJ
01.2010 - 01.2012
- Coordinated legal uploads, ensuring compliance and timely project approvals.
- Led diabetes program, building strong vendors and family partnerships.
- Managed NovoLog campaign, achieving strategic goals and maintaining confidentiality.
Education
Certified Executive Assistant -
Katharine Gibbs School
Bachelor of Science - Technical Management
Devry University
08.2023
Skills
Microsoft Office Suite
Zoom
Salesforce
Ariba
Project & Event Coordination
Calendar Management
Budget & Vendor Management
TEAMS
Oracle R12
Concur
Google Docs
Customer Service
Effective Communication
Team Player
Timeline
Event & Administrative Assistant (Contract)
J&J Staffing, Princeton University
10.2025 - Current
Executive Assistant (CONTRACTED ROLE)
Otsuka Pharmaceutical
09.2022 - 06.2025
Executive Assistant (contracted role)
Novo Nordisk
07.2021 - 08.2022
Office Manager & Administrative Assistant
Trinity Life Sciences
05.2019 - 04.2021
Department Coordinator (contracted role)
Princeton University
11.2018 - 04.2019
St. Administrative Assistant
Integra Life Sciences
04.2012 - 08.2018
Senior Contractor: Projects/Administrative
Novo Nordisk
01.2010 - 01.2012
Certified Executive Assistant -
Katharine Gibbs School
Bachelor of Science - Technical Management
Devry University