Matthew Aspen

• Facilitated paint mixing processes to achieve precise color and finish specifications.
• Implemented systematic organization and cleanliness protocols within paint department work area to enhance productivity.
• Trained in the operation of specialized tools and equipment to ensure high-quality paint application.
• Delivered exceptional customer service by promptly addressing concerns and providing tailored solutions.
• Performed systematic merchandise audits to maintain optimal inventory levels and prevent stock discrepancies.

Managed project tasks effectively over 16 weeks, maintaining operational continuity while covering for office manager for 11 weeks.

Responsibilities:

• Started the call sheet and got the bank balance.
• Updated client company Sage Accounting software.
• Accounts payable.
• Accounts receivable.
• Helped the Vice President with Sales.
• Purchasing assistance was provided.
• UPS Worldship for printing labels for shipping was utilized.
• Performed payroll taxes coordination with the payroll company.

• Coordinated project timelines and deliverables, ensuring adherence to contract execution standards.
• Facilitated collaboration among cross-functional teams to optimize workflow efficiency and enhance communication.
• Created and updated detailed documentation to enhance project efficiency and clarity.
• Guided new team members through operational protocols and best practices to enhance team performance and efficiency.
• Engaged U.S. small business owners via phone, email, and mail to recover overdue invoices, supporting financial stability for Steiff North America Inc.
• Monitored and optimized delivery schedules for transatlantic shipping containers of toy products to U.S. ports, ensuring synchronization with SAP thread dates for effective invoice credit balance management.
• Authorized release of credit blocks on customer accounts utilizing SAP ERP transaction numbers.
• Processed customer invoices and payments accurately and efficiently. Assisted in maintaining organized records of accounts receivable transactions. Supported team in resolving billing discrepancies and customer inquiries.
• Analyzed discrepancies in account balances and resolved issues to uphold compliance and financial reporting standards.
• Assisted in processing billing inquiries and resolving collection issues. Supported team efforts to maintain accurate financial records. Contributed to timely follow-up on outstanding payments.
• Assisted in maintaining accurate records of financial transactions. Supported reconciliation of accounts to ensure accuracy. Helped prepare reports for management review.
• Performed data entry tasks to support efficient record-keeping and information retrieval.
• Analyzed challenges and executed resolutions to maintain service quality and customer satisfaction.
• Assisted teams in utilizing SAP software for project management tasks. Supported data entry and reporting processes to enhance operational efficiency. Collaborated with colleagues to troubleshoot software issues and improve user experience.
• Facilitated cross-functional collaboration to enhance project outcomes.
• Achieved streamlined data reporting through effective use of Excel tools. Enhanced project visibility by implementing Excel-based tracking systems. Improved decision-making processes by organizing and analyzing data efficiently.
• Leveraged Outlook for efficient organization of meetings and correspondence.
• Achieved improved team collaboration and communication through effective deployment of MS Teams. Enhanced project workflows by integrating MS Teams functionalities, resulting in increased efficiency and timely project completion.
• Achieved seamless payment processing through effective management of Braintree gateway payment portal. Enhanced user satisfaction by streamlining transaction workflows. Improved operational efficiency by addressing and resolving payment-related challenges.
• Assisted in preparing bank branch deposits by manually completing deposit slips for finance and accounting personnel. Recorded bank deposits by check number into SAP ERP and Excel. Supported general ledger postings when finance and accounting personnel were unavailable.
• Achieved accurate documentation of accounts receivable checks and correspondence coupons by producing high-quality photocopies. Enhanced record-keeping processes for the accounting and finance department by ensuring security features were effectively covered in reproductions.

• Streamlined organization and maintenance of secured physical filing cabinet systems.
• Processed incoming documents, ensuring accurate categorization and timely distribution to relevant departments.
• Assisted in coordination with on-site contractors to complete a school system student documents archival project ahead of schedule by 50%.

• Managed project timelines and deliverables to ensure successful contract execution.
• Collaborated with cross-functional teams to streamline operational workflows.
• Organized past-due payments into timelines utilizing internal proprietary software.
• Utilized Excel, Word, Outlook, and Teams as needed.
• Used Microsoft Dynamics for Financial Statements.
• Processed, coded, and posted high-volume (200-300+ lines) vendor invoices into Microsoft Dynamics ERP system, maintaining 99% accuracy in daily AP transactions.
• Daily coordination with the Lead Accounts Payable Manager.
• Restructured 6 months of backlogged vendor invoices (e.g., Water Delivery Service, snowplow vendors, etc.) into single, accurate reconciliation statements, that the Lead Accounts Payable Manager and Company Controller identified as reducing outstanding liabilities.
• Executed weekly check runs for 50-100 vendors, ensuring 100% accuracy and adherence to payment terms by dividing the vendor check batches with a streamlined split-alphabetical batching system (A-L and M-Z), reducing processing errors by coordinating with the full-time Accounts Payable staffer to ensure timely vendor payments.
• Sorted U.S. Mailed, A/P invoices by communicating, collaborating, and organizing daily with the Office Manager/Front Entrance Lobby Receptionist.
• Participated in most inter-departmental meetings.

• Managed temporary bookkeeping responsibilities for Belvoir Properties Inc. following the retirement of a long-serving employee, ensuring continuity in financial processes.
• Managed accounts payable and accounts receivable functions within QuickBooks to ensure accurate financial reporting.
• Coordinated communication via office phone and supported property management by accepting weekly timecard submissions from staff.
• Assisted CFO and property executives in coordinating project needs with property managers and vendors. Collaborated with leadership to facilitate effective communication and support operational goals. Provided administrative support to ensure alignment across teams.

• Provided accounts receivable support to Torbot Group Inc. through effective communication and organization. Assisted in managing client accounts to ensure timely payments. Collaborated with team members to resolve billing inquiries and discrepancies.
• Leveraged FastTrack inventory software to optimize stock management processes.
• Assisted in processing accounts receivable tasks by managing payment processing. Filed invoices accurately and confirmed product deliveries through major carrier websites.
• Assisted in generating invoices and maintaining databases. Supported resolution of outstanding concerns. Matched wholesale purchase order packing slips using FastTrack inventory software.
• Confirmed wholesale orders by order number. Calculated shipping charges accurately. Verified tracking numbers for timely delivery and gained experience with domestic and international shipping.
• Reviewed and scanned billing invoices, then emailed to accounts payable to support efficient payment processing for wholesale partners.

• Reviewed training materials and participated in hands-on customer service training with on-site staff members. Assisted families with enrollment for the upcoming fall school semester for all Rhode Island primary and secondary students regarding school transportation to and from local school systems.
• Managed and finalized director-focused initiatives, consistently meeting project timelines and enhancing operational efficiency.

• 2-week accounts payable contractor support for Bayside Endoscopy Center with the Finance and Accounting Departments.
• Organized past-due payments aging reports into 30-120 day outstanding timeline buckets.
• Prepared patient record information while utilizing internal proprietary software.
• Additional responsibilities:
• Coordinated light task scheduling for clients at Bayside Endoscopy to enhance operational efficiency.
• Executed filing and postage application for outgoing billing office mail, placing letters in USPS collection container.
• Drafted correspondence to local residential assisted living facilities to facilitate transportation and payment processes for endoscopic clients.

• Executed a 2-week assignment at Blue Cross Blue Shield of Rhode Island headquarters, ensuring compliance with building security protocols.
• Executed processing of premium payments by managing U.S. mailed letter batches and ensuring secure digital recording of images in a high-speed cash processing workstation.