Summary
Overview
Work History
Education
Skills
Affiliations
Certification
Websites
Languages
Custom
Accomplishments
Timeline
Generic

Mauro Guimaraes

Houston,TX

Summary

Highly organized and efficient executive assistant with experience in both public and private sector administrative support. Skilled in managing complex schedules, coordinating executive meetings, and improving office workflows to enhance productivity. Successful in implementing new filing and organizational systems that increase efficiency in document management. Known for maintaining discretion with confidential information and effectively supporting senior executives by reducing their administrative burden.

Overview

2020
2020
years of professional experience
1
1
Certification

Work History

Executive Administrative Assistant

Private Bank Piguet Galland
Geneva, Switzerland
01.2018 - 12.2019
  • Responsible for greeting visitors in person and via telephone; Organizing and setting up meeting rooms, conferences, and lunches; Managing agenda for work groups; Updating database of clients and service providers; Responsible for hotel, restaurant, and travel reservations; Duties include managing mail and packages with postal services, DHL, TNT, and FedEx; Numerous tasks for General Services.
  • Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
  • Maintained up-to-date contact lists of vendors and suppliers while coordinating orders as required by executives.
  • Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
  • Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
  • Assisted in preparing marketing materials such as brochures and flyers for distribution at trade shows and other events.

General Assistant

Degroof Private Bank
Geneva, Switzerland
01.2012 - 12.2018
  • Assisted in organizing and maintaining office records and filing systems.
  • Provided administrative support to the staff, including scheduling meetings, coordinating travel arrangements and preparing expense reports.
  • Maintained office supplies by checking inventory levels and ordering items as necessary.
  • Greeted visitors warmly, providing assistance as needed.
  • Managed incoming calls and emails, responding to inquiries promptly.
  • Resolved customer queries regarding products or services in a timely manner.
  • Performed facility inspections, noted maintenance issues and coordinated repairs.
  • Communicated with customers, employees and vendors to answer questions and address complaints.

Volunteer: Humanitarian Project Coordinator

Chemin De L’Equite, Latin America
Latin America, Latin America
  • Monitored performance metrics such as cost, timeline, quality control and customer satisfaction levels.
  • Performed regular reviews of project documentation and communicated results with relevant personnel.
  • Collaborated with senior leadership on strategic planning initiatives related to future projects.
  • Assessed customer feedback in order to continuously improve service delivery processes or procedures.
  • Generated weekly, monthly, quarterly reports summarizing key performance indicators.
  • Allocated resources and materials to respective departments to accommodate needs.

Education

Medical Assistant

Houston University
Houston, TX
10-2024

High School Diploma -

Solon De Lucena
Brazil
12-1999

Some College (No Degree) - Psychology

Fametro: Faculdade Metropolitana De Manaus
Brazil

Skills

  • Customer Service
  • Office Management
  • Scheduling
  • Meeting planning
  • Travel Arrangements
  • Event Coordination
  • Document Preparation
  • Information confidentiality
  • Quality Control
  • Meeting Support
  • Logistics Coordination
  • Schedule Management
  • Travel Coordination

Affiliations

  • Volleyball player
  • Swimming
  • Running
  • Trave
  • Read

Certification

  • Medical Assistant CMMA
  • Phlebotomy technician
  • ASL beginner certificate

Websites

Languages

English
Full Professional
French
Native/ Bilingual
Portuguese
Native/ Bilingual
Spanish
Full Professional
ASL
Elementary

Custom

  • Volunteer at the church
  • Helper children in the rain forest ( Brazil )

Accomplishments

  • Became father

Timeline

Executive Administrative Assistant

Private Bank Piguet Galland
01.2018 - 12.2019

General Assistant

Degroof Private Bank
01.2012 - 12.2018

Volunteer: Humanitarian Project Coordinator

Chemin De L’Equite, Latin America

Medical Assistant

Houston University

High School Diploma -

Solon De Lucena

Some College (No Degree) - Psychology

Fametro: Faculdade Metropolitana De Manaus

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Mauro Guimaraes