Mayra V. Lopez
Buda,TX
Summary
Highly organized bilingual administrative professional with 15+ years of experience managing busy HR office. Exceptionally strong performer in HR operational and administrative support, utilizing in-depth knowledge of HR, management, and staffing.
Overview
17
17
years of professional experience
Work History
Assistant Director of Staffing
Austin Independent School District
Austin, TX
08.2021 - Current
- Ensured successful coordination, administration, and interpretation of personnel policies to facilitate effective recruitment and employment/staffing processes for over 10k staff members.
- Ensured smooth execution of all tasks in the Recruitment and Staffing Office.
- Recruited, screened, and hired qualified staff for various roles. Managed projects and coordinated effective hiring campaigns throughout the school year.
- Collaborated with AISD Compensation and Records team, ensuring accuracy and currency of employee service records, credentials, and data.
- Supported the Executive Director of Recruitment and Staffing in supervising protocols and procedures, and reviewed operational routines for effective recruiting management.
- Collaborated closely with directors and administrators in meetings to find solutions for departmental concerns while also coordinating staffing needs across multiple departments.
- Aligned Talent Strategy procedures and policies with talent acquisition and recruitment strategies, ensuring compliance with federal, state, and district regulations.
- Provided guidance to partners, administrators, and employees on Talent Strategy matters such as salary, employment guidelines, and transfers.
- Played a key role in the successful implementation of ERP and ATS system.
Business Office Specialist
Hays Consolidated ISD
Buda, TX
01.2020 - 07.2021
- Maintained accurate and up-to-date payroll records for a diverse group of Transportation employees, adhering to audit standards and regulatory guidelines
- Collaborated in the hiring process and facilitated the integration of new team members in Transportation.
- Supported in the preparation of the annual budget and financial audit operations
- Contributed to the improvement of budgeting for payroll through providing relevant information and support.
- Maintained accurate records of leave for semi-monthly and non-exempt monthly Transportation personnel
- Facilitated seamless data transfer from timekeeping system to payroll system
- Ensured accurate transfer of new hire information from Coordinator of Staffing for Transportation to timekeeping system within established deadlines
- Supported all Operations Departments by overseeing compensation time records, overtime records, and the approval process. Ensured proper tracking of accrued and used time as well as timely payments.
Director, Classified & Support Staff
Austin Independent School District
Austin, TX
01.2015 - 03.2019
- Ensured effective implementation of personnel policies by interpreting and applying them to streamline recruitment processes and salary administration for a diverse workforce.
- Provide guidance to department heads, administrators, and staff managers.
- Provided staffing support to multiple departments within central office.
- Oversee all functions of the Classified and Support Staff Office.
- Developed effective techniques for recruiting and retaining talented classified and support staff within the district.
- Recruited and attracted qualified applicants for all classified support staff positions including worker, supervisor, and manager roles
- Delivered consistent feedback to guarantee the accomplishment of objectives and uphold work quality.
Substitute Services Coordinator
Austin Independent School District
Austin, TX
01.2013 - 12.2014
- Oversaw all aspects of substitute services for the District
- Successfully recruited and onboarded substitutes for the entire district. Successfully maintained a 95% fill rate.
- Consulted, mentored, and problem-solved with schools experiencing regular substitute shortages.
- Prepared and processed monthly payroll for all substitute employees.
- Evaluated substitute office procedures and processes for efficiency improvements and enhanced service
- Managed the creation of reports and ongoing maintenance of records.
- Gathered information on diverse topics through dedicated research
- Maintained compliance with AISD hiring practices and procedures
- Ensured a smooth flow of information by offering support to administrators, supervisors, and employees.
Classified Human Resources Coordinator
Austin Independent School District
Austin, TX
07.2007 - 12.2012
- Successfully staffed 42 elementary campuses and 6 departments.
- Managed applicant screening process for classified positions
- Facilitated accurate and fair compensation decisions for new hires
- Assessed employee work history to determine appropriate compensation
- Assessed and executed proposals for the placement and reassignment of classified staff members
- Notified staff members of employment start dates, salary details, and modifications in their work status.
- Consulted on personnel matters for classified employees, including hiring procedures, career path promotions, disciplinary actions, supervisors, and placement of new and existing employees.
- Successfully communicated updates on policies and procedures to staff members
- Maintained compliance with certification requirements for classified positions
- Maintained adherence to AISD hiring policies and guidelines
- Offered assistance and support to administrators, supervisors, and employees when required.
Education
Bachelor in Business Administration -
St. Edward’s University
Austin, TX05.2007
Skills
- Recruiting and Staffing
- HR Compliance
- HR Information Systems
- HR Administration
- Payroll Processes
- Strategic Management
- MS Office Suite
- Team Management
Languages
Spanish (fluent)
Languages
Spanish
Professional
References
References available upon request.
Timeline
Assistant Director of Staffing
Austin Independent School District
08.2021 - Current
Business Office Specialist
Hays Consolidated ISD
01.2020 - 07.2021
Director, Classified & Support Staff
Austin Independent School District
01.2015 - 03.2019
Substitute Services Coordinator
Austin Independent School District
01.2013 - 12.2014
Classified Human Resources Coordinator
Austin Independent School District
07.2007 - 12.2012
Bachelor in Business Administration -
St. Edward’s University