Megan Gillispie
Greenwood
Summary
Detail-oriented professional with expertise in accounts payable, project billing, and healthcare administration. Manages complex scheduling and coordinates clinical services while ensuring confidentiality of sensitive information. Excels in organizational and multitasking skills, fostering collaboration among cross-functional teams and stakeholders. Experienced with SAP, Microsoft 365, and Acumatica, delivering accurate results in fast-paced environments.
Overview
20
20
years of professional experience
Work History
Administrative Assistant, Surgery Scheduling
Riley Children’s Health – Pediatric Urology
Indianapolis
08.2023 - Current
- Coordinate and manage surgical scheduling for the Chief of Surgery, ensuring accuracy, efficiency, and alignment with provider availability, operating room capacity, and patient needs.
- Managed clinic appointments, supporting providers during sessions to facilitate smooth patient flow and enhance continuity of care.
- Arrange and coordinate diagnostic studies and pre-operative testing, verifying medical necessity and proactively obtaining studies from external facilities when unavailable internally.
- Coordinated complex, multi-service care across departments, including surgery, sedation, imaging, and specialized medical services.
- Serve as a liaison between providers, patients, families, and clinical teams to ensure clear communication and seamless coordination of care.
- Provided consistent administrative and scheduling support across multiple clinic locations in Indiana.
- Maintain strict compliance with patient privacy, confidentiality, and healthcare regulations while handling sensitive medical information.
Executive Assistant
Performance Validation
Indianapolis
01.2006 - 01.2023
- Managed the end-to-end accounts payable (AP) process, including entering, processing, and issuing payments through various methods such as check, ACH, and EFT uploads.
- Generated invoices and performed project billing, ensuring accuracy and timely delivery to various SAP platforms.
- Processed payments and diligently applied them to corresponding invoices, maintaining a high level of attention to detail.
- Verified and reconciled AP/AR transactions in the banking system, ensuring accuracy and consistency.
- Collaborated closely with project leaders to facilitate the billing process, obtaining necessary approvals, and resolving discrepancies.
- Conducted thorough research to identify and resolve discrepancies between awarded POs and project budgets.
- Demonstrated strong procurement skills by creating POs for vendors, maintaining clear and organized records.
- Assisted Senior Management with calendar management, effectively scheduling appointments and optimizing time allocation.
- Contributed to Senior Management meetings by creating action items and providing necessary support throughout the sessions.
- Expertly managed travel arrangements for all employees, streamlining the process and ensuring cost-effective solutions.
- Oversaw the expense reporting process for company credit cards, including personal cards, meticulously reviewing and approving expenses.
- Efficiently activated projects upon receipt of purchase orders (POs) from customers, ensuring smooth project initiation.
- Successfully managed vendor contracts, ensuring compliance and fostering strong working relationships.
- Prepared comprehensive monthly reports for Senior and local Management, providing insights and recommendations for informed decision-making.
- Organized events from inception to completion, both locally and company-wide, handling venue selection, food arrangements, and entertainment.
- Served as a liaison between employees and the IT provider, facilitating smooth communication and resolving any technical issues.
- Actively managed the company's Microsoft 365 site, ensuring proper organization and accessibility of documents and resources.
- Provided valuable support to the Quality Manager by overseeing document control, including version management, signature routing, and archiving.
Education
High School -
Pike Highschool
Indianapolis, INSkills
- Interdepartmental communication
- Purchase order management
- Data analysis and reporting
- Event planning and administration
- Policy implementation
- Project coordination
- Calendar management
- Team collaboration
Timeline
Administrative Assistant, Surgery Scheduling
Riley Children’s Health – Pediatric Urology
08.2023 - Current
Executive Assistant
Performance Validation
01.2006 - 01.2023
High School -
Pike Highschool