Megan Simons
Summary
Proficient HR professional with a strong background in organizing training sessions and maintaining HR compliance. Known for attention to detail and effective communication, driving successful onboarding experiences and supporting employee development initiatives.
Overview
11
11
years of professional experience
Work History
Human Resources Assistant
Billings Public Schools
Billings
07.2022 - 07.2025
- Assisted with employee onboarding and orientation processes for new staff.
- Managed employee records and maintained confidentiality of sensitive information.
- Coordinated recruitment efforts and scheduled interviews with candidates.
- Facilitated communication between staff and administration regarding HR policies.
- Organized training sessions and workshops for professional development opportunities.
- Updated HR databases and maintained compliance with district regulations.
- Created, organized, and maintained employee personnel files to keep sensitive data secure.
- Maintained accurate records of employee information such as wages, performance reviews, benefits, leaves of absence.
- Guided new hires through orientation and onboarding and explained documentation requirements to facilitate HR process.
- Conducted employment verification and background investigation to facilitate hiring process.
- Organized and conducted new hire orientation sessions to introduce policies and procedures to employees.
- Performed administrative tasks related to payroll processing or benefit administration.
- Scheduled appointments, meetings, and conferences with employees to discuss and mitigate personnel issues.
- Initialized background checks for potential new hires.
- Participated in job fairs and other recruitment events to source potential candidates.
- Compiled reports related to personnel activities such as attendance tracking, turnover rates, disciplinary actions.
- Assisted in developing training programs for staff members.
- Guided employees through automated self-service platform for real-time attendance tracking and queries.
- Provided guidance and support to management team on various HR matters such as compensation packages or employee handbook updates.
- Assisted in conflict resolution processes and acted as a liaison between employees and management.
- Conducted new hire orientations and onboarding processes for incoming employees.
- Managed confidential employee information with discretion and integrity.
- Participated in HR training and workshops to improve skills and knowledge.
- Responded to internal and external HR-related inquiries or requests.
- Explained company personnel policies, benefits and procedures to employees or job applicants.
- Processed paperwork related to grievances, performance evaluations, classifications and employee leaves of absence.
- Handled confidential information with discretion and integrity.
Workforce consultant
State of Montana
Billings
07.2020 - 07.2022
- Analyzed client needs to develop tailored consulting solutions.
- Facilitated workshops to enhance team collaboration and strategic planning.
- Conducted market research to identify trends and opportunities for clients.
- Maintained positive working relationship with fellow staff and management.
- Identified needs of customers promptly and efficiently.
- Analyzed key performance indicators to identify effective strategies.
- Set specific goals for projects to measure progress and evaluate end results.
- Utilized document management system to organize company files, keeping up-to-date and easily accessible data.
Secretary III
Billings Public Schools
Billings
12.2014 - 07.2020
- Managed correspondence and communication between staff, parents, and students.
- Organized and maintained school records and files for easy access.
- Scheduled appointments and meetings for school administrators and faculty.
- Utilized office software to create documents, spreadsheets, and presentations.
- Maintained inventory of office supplies and ordered replacements as needed.
- Answered incoming phone calls, responded to inquiries and transferred calls as needed.
- Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
- Answered telephone calls to give information to callers, take messages or transfer calls to appropriate individuals.
- Coordinated communications, taking calls, responding to emails and interfacing with clients.
- Performed data entry into computer systems; ensured accuracy of all entered information.
- Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
- Responded to customer inquiries via email or telephone in a polite and professional manner.
- Processed invoices for payment; tracked payments received from vendors and clients.
- Provided administrative support to the Office Manager and other staff members.
- Proofread documents before submission; corrected any errors found in grammar or punctuation.
- Greeted visitors and directed to appropriate location or person.
- Assisted with accounts receivable and accounts payable functions.
- Sent and distributed mail and parcels.
- Reviewed billing statements for accuracy prior to submitting them for payment processing.
- Sorted mail and distributed it to appropriate personnel or departments within the organization.
- Assisted with special projects or tasks related to departmental functions upon request.
- Created agendas and took minutes during meetings; distributed notes in a timely manner afterwards.
- Anticipated leadership needs by preparing or gathering records, reports and correspondence.
- Created and updated spreadsheets to track and report data.
- Developed an efficient document tracking system which allowed quick access to all necessary paperwork.
- Compiled data from various sources into clear, concise reports that could be used by management for decision-making purposes.
- Produced and distributed memos, newsletters, and other forms of communication.
- Provided assistance with onboarding new employees by preparing orientation materials.
- Processed documents and materials for dissemination to appropriate parties.
- Composed and distributed reports, routine correspondence and meeting notes with job-related software.
- Reviewed invoices for accuracy before submitting them for payment processing.
- Prepared expense reports in accordance with company policies and procedures.
- Operated office equipment such as photocopiers, scanners, and fax machines.
- Handled confidential documents with discretion.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Handled incoming calls and directed callers to appropriate department or employee.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Responded to customer issues to provide immediate resolution and improve retention.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.
- Composed, edited and typed complex memos and reports with job-related software.
Education
Some College (No Degree) - General Studies
Montana State University
Billings , MtSkills
- Employee onboarding
- Recruitment coordination
- HR policy compliance
- Record management
- Training development
- Administrative support
- Effective communication
- Attention to detail
- Training support
- Employee engagement
- Human resources administration
- HR software proficiency
- Onboarding coordination
- Labor agreements
- New hire orientation
- HRIS management
- Communication management
- Personnel records maintenance
- Human resources support
- Background checks
- Office administration
- HR policies
- Staff education and training
- HR policies compliance
- Personnel records management
- Unemployment claims
- Personnel reports preparation
- Attendance management
Accomplishments
- Served as Billings Classified Employees Association (BCEA) Treasurer for 2 terms handling over 80k in local revenue
- Served as BCEA President for 1 term representing over 400 classified employees in Billings Public Schools
Timeline
Human Resources Assistant
Billings Public Schools
07.2022 - 07.2025
Workforce consultant
State of Montana
07.2020 - 07.2022
Secretary III
Billings Public Schools
12.2014 - 07.2020
Some College (No Degree) - General Studies
Montana State University