Project Management Accountanting
Design Force LLC
12.2016 - 01.2026
Melanie Calcote
Van Alstyne,US
Timeline
Front Office Coordinator
Texas Healthcare Physical Therapy
09.2012 - 03.2015
Front Office Coordinator
William Roddy DDS
01.2012 - 09.2012
Executive Assistant
Rehab Management
08.2009 - 01.2012
BBA - Business Management
Dallas Baptist University
08.2004 - 12.2009
Work History
Project Management Accountanting
Design Force LLC
Van Alstyne, TX
12.2016 - 01.2026
- Developed and maintained strong working relationships with job site managers, vendors, internal staff and senior management.
- Oversaw and created documents for all stages of construction, starting with the initial proposals, to job set up, data entry and financial reports for foundation, frame, cornice and decking.
- Accurately managed data from daily logs to show the completion status of different stages of construction for multiple projects. Thus giving internal staff the necessary data for budgets and invoicing.
- Processed and facilitated individual contracts and W9’s to onsite managers and vendors. Kept company credentials and insurances documents current.
- Tracked vendors labor and created payroll reports weekly. Annually processed 1099’s.
- Tracked materials and supplier invoices to create budget reports for accounts payable.
- Invoiced clients for services ticket items and payment draws for stages completed.
Front Office Coordinator
Texas Healthcare Physical Therapy
Fort Worth, TX
09.2012 - 03.2015
- Coordinated scheduling appointments for all staff optimizing proper time management.
- Facilitated smooth patient check-in and check-out process, minimizing wait time.
- Managed calls effectively, addressing patient inquiries and resolving issues promptly.
- Performed administrative tasks such as filing, data entry, document management, office supplies inventory.
- Processed records quests and prepared documents and records for audits.
- Verified insurance for new incoming patients to ensure proper coverage and minimize billing errors.
- Handled financial transactions responsibly, collecting copays, setting up payment plans and contacting patients for debt collections.
- Prepared deposits and records for accounting.
- Coordinated with clinical staff to enhance patient care and operations.
Front Office Coordinator
William Roddy DDS
Fort Worth, TX
01.2012 - 09.2012
- Scheduled appointments, managed calls and addressed inquiries.
- Verified patient data and collected insurance and billing information.
- Performed administrative tasks such as filing, data entry and document management.
- Processed records quests and prepared documents and records for audits.
- Managed inventory and processed orders for all office and clinical supplies.
- Worked with vendors to keep costs down, reducing unnecessary expenses.
- Kept supplies levels stock for daily efficiency and ready for emergency cases needing a temporary or permanent devise quickly.
- Performed CT scans for dental implants
- Maintained a clean office and laboratory.
Executive Assistant
Rehab Management
Rockwall, TX
08.2009 - 01.2012
- Worked the first 7 months as a technician. Then moved to corporate.
- Guided patients through their treatment plans.
- Assisted Physical therapists to help with patient flow and clinic operations running smoothly.
- Processed and mailed EOB's to insurance companies.
- Oversaw records requests and managed record storage.
- Assisted accounting with making deposits and debt collections.
Overview
16
16
years of professional experience
5
5
years of post-secondary education
Education
BBA - Business Management
Dallas Baptist University
Dallas, Texas, TX 08.2004 - 12.2009
Skills
Interpersonal Skills:
Customer service
Problem-solving
Attention to detail
Flexible and adaptable
Multitasking Abilities
Computer Skills:
Microsoft Office
Builder Trend
Contractor Foreman
Quickbooks
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Effective at prioritizing tasks and meeting deadlines.