Melinda Vaden
Hoover ,AL
Summary
Accomplished Accounts Payable Specialist with a proven track record at Oxford Cabinetry & Stone, adept in QuickBooks and enhancing vendor relations. Streamlined invoice processing and significantly improved financial reporting accuracy. Demonstrates strong leadership in training teams and negotiating favorable payment terms, contributing to efficient operations and positive vendor engagements. Known for attention to detail, problem-solving skills, and effective communication.
Overview
27
27
years of professional experience
Work History
Accounts-payable-specialist
Oxford Cabinetry & Stone
06.2018 - Current
- Prepared documentation for month-end closing activities.
- Reviewed expense reports for compliance with company policies.
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Trained junior staff members in accounts payable procedures, increasing overall department efficiency.
- Processed invoices for timely payments to vendors.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
Accounts Payable Specialist
Southern Cabinets & Casework
05.2007 - 11.2017
- Supported audits by providing necessary accounts payable documentation.
- Matched purchase orders with invoices to ensure accuracy.
- Prepared documentation for month-end closing activities.
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Trained junior staff members in accounts payable procedures, increasing overall department efficiency.
- Improved cash flow management by negotiating favorable payment terms with suppliers.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Gathered, evaluated and summarized account data in detailed financial reports.
- Handled day-to-day accounting processes to drive financial accuracy.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
Server Manager
Tin Lizzie Cafe
08.1997 - 12.2006
- Trained staff to uphold high customer service standards for increased repeat business.
- Managed inventory control, reducing waste and ensuring product availability.
- Trained servers on order management, food service quality and how to build rapport with guests.
- Handled guest complaints in positively and offered appreciation tokens to build customer loyalty.
- Completed daily procedure checklist and communicated changes to servers and kitchen staff.
- Liaised between servers and upper management to address issues and manage challenges.
- Enforced compliance with food safety and sanitation standards throughout restaurant.
- Streamlined processes through automation of routine tasks, increasing overall productivity.
- Explained menu items and suggested appropriate options for food allergy concerns.
- Kept register accurate through correct billing, payment processing, and cash management practices.
- Managed staff schedules and maintained adequate coverage for all shifts.
- Reduced health risks and safety hazards by preparing beverage products consistently while creating cleaning schedules, restocking items and sanitizing equipment to adhere to health department standards.
Education
GED -
West Point High School
West Point, MS Skills
- Payment processing
- Entry verification
- Data inputting
- Invoice processing
- Quickbooks
- Statement reconciliation
- Vendor relationship management
- General ledger maintenance
- Sales tax reporting
- Payroll preparation and processing
- Report preparation
- Purchase order management
Timeline
Accounts-payable-specialist
Oxford Cabinetry & Stone
06.2018 - Current
Accounts Payable Specialist
Southern Cabinets & Casework
05.2007 - 11.2017
Server Manager
Tin Lizzie Cafe
08.1997 - 12.2006
GED -
West Point High School
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