Melissa Gardianos
Deer Park,NY
Summary
Diligent and results-driven professional with a Bachelor's degree in Business Administration, specializing in Executive Assistance. Adept at seamlessly managing high-level administrative tasks, coordinating multifaceted projects, and fostering positive client relationships. Seeking a challenging position to leverage proven expertise in calendar management, document preparation, and client service within a dynamic organizational setting.
Overview
13
13
years of professional experience
Work History
Leasing Specialist
Steel Equities
Bethpage, NY
04.2023 - Current
- Nurture strong client relationships through clear and responsive communication
- Follow up with prospects to determine evolving needs and assist with the application process
- Evaluate lease applications and qualify potential residents
- Negotiate leasing terms to achieve successful deal closures
- Participate in community events, meetings, and trade shows as required
- Execute special projects and additional duties as assigned.
Executive Assistant to Senior Vice President of Construction
Steel Equities
Bethpage, NY
05.2020 - 04.2023
- Orchestrated the intricate scheduling of the Senior Vice President, optimizing time and resources for property walk-throughs and crucial meetings
- Monitored property surveys, ensuring the meticulous submission and recording of site plans and zoning approvals
- Prepared comprehensive documents for building permits, encompassing general liability, disability, and worker's compensation insurance
- Developed captivating marketing flyers and compelling social media posts to enhance the company's online presence and effectively communicate key construction projects and milestones
- Spearheaded the onboarding process for new hires, providing technical assistance with employee devices
- Compiled detailed meeting minutes for high-priority client calls, ensuring comprehensive documentation of critical discussions
- Supervised utilizing employee maintenance vehicles and monitored associated gas credit cards.
Accounts Payable
Steel Equities
Bethpage, NY
07.2019 - 05.2020
- Rigorously reviewed invoices, meticulously entered data and executed prompt payments
- Cultivated and maintained close relationships with vendors, contributing to a seamless and collaborative financial ecosystem
- Reconciled monthly statements, ensuring accuracy and transparency in financial records
- Updated and processed files for record storage and retrieval, implementing streamlined systems for enhanced efficiency.
Account Manager - Emergency Services
Global Facility Management & Construction
Melville, NY
05.2013 - 07.2019
- Proactively managed over 50 client facility services, consistently exceeding customer service expectations
- Directed skilled tradesmen and collaborated with vendors to ensure seamless service delivery in adherence to client procedures
- Maintained a 24/7 on-call status to promptly schedule, confirm, and dispatch emergency requests from clients
- Effectively sourced and qualified new vendors, ensuring strict compliance with company standards
- Qualified pricing, submitted proposals, and ensured transparent communication with clients regarding all associated costs.
Account Coordinator
Global Facility Management & Construction
Melville, NY
02.2011 - 05.2013
- Implemented preventive maintenance and repair programs, achieving significant cost savings through strategic vendor management
- Certified pricing on maintenance projects and submitted comprehensive proposals on various scopes of work.
Education
Bachelor of Arts - Business Administration
Quinnipiac University
2022
Skills
- Proficient in Microsoft Office
- Service Channel
- Facility Source
- BigSky
- SalesForce
- Nexus
- OfficeTrax
Timeline
Leasing Specialist
Steel Equities
04.2023 - Current
Executive Assistant to Senior Vice President of Construction
Steel Equities
05.2020 - 04.2023
Accounts Payable
Steel Equities
07.2019 - 05.2020
Account Manager - Emergency Services
Global Facility Management & Construction
05.2013 - 07.2019
Account Coordinator
Global Facility Management & Construction
02.2011 - 05.2013
Bachelor of Arts - Business Administration
Quinnipiac University