MELISSA JONES

• Processed and reconciled over 200 invoices monthly in Accounts Payable and generated all invoices for Accounts Receivable via Job Power to maintain accurate financial records and positive vendor relationships.
• Audited compliance of 50+ subcontractors' paperwork, including COIs, business licenses, and W9s, to ensure legal and project requirements were met across all active projects.
• Reconciled monthly credit card transactions in Job Power, identified and resolved discrepancies in transaction records, and generated accurate monthly financial statements by ensuring data integrity for executive analysis.
• Managed month-end and year-end financial close processes using Job Power, reconciling monthly bank statements and generating financial reports within 5 days of close.
• Executed monthly general ledger reconciliation using Job Power, resolving discrepancies through detailed analysis to uphold compliance and ensure financial accuracy.
• Managed the enrollment and termination processes for all new hires, coordinating health, dental, and vision insurance benefits, and overseeing the review and finalization of annual insurance changes.
• Managed vehicle registrations and tracked maintenance schedules for a fleet of 15+ vehicles while overseeing daily office logistics.
• Prepared and executed prime contracts and subcontracts using AIA and Procore, managing change order documentation and approvals for 15+ projects.
• Audited and processed biweekly payroll for 20+ employees, verifying calculations for accuracy and compliance with tax regulations.
• Initiated and configured 50+ construction projects in Procore and Job Power, entering budget amounts and creating schedules of values for precise billing.

• Maintain accurate accounting records for multiple clients in various industries to include clean up of past accounting discrepancies.

• Create and implement systems to streamline financial operations.

• Prepare customized financial reports for business owners to assist them in making informed decisions regarding business operations.

• Monthly bank and credit card reconciliations.

• Monthly/weekly invoicing for each client based on needs and to include posting cash receipts.

• Weekly payable runs based on needs of each client.

• Monthly and annual close outs.

• Prepare W2's and 7099's as needed per contract.

• Other responsibilities per contract to include but not limited to taxes, assist with audits, secretarial tasks, and other back-office assistance.

• Month and year end close, financial statements, budgeting, cost analysis, forecasting, and monthly bank and GL reconciliations for main company and 3 affiliates.
• Oversaw AR department and invoice preparation (Monthly, Bi-monthly, Time and Material) for projects up to 20 million in volume.
• Managed project insurance to include OCIP, CCIP, and bonding.
• Managed preliminary/lien notices for all 50 states.
• Developed and implemented internal controls and procedures.
• Managed change orders for 25+ projects, update change requests logs, contract schedules, and warranties.
• Monthly WIP reviews to assure projects are on track and within expected profit margins, process cost revisions, cost transfers, and journal entries.
• Ensured compliance with all GAAP and company requirements.
• Managed corporate office to include but not limited to overhead budgeting and spending, ordering office supplies, draft internal documents, plan corporate meetings, lunches, and special events for groups up to 60.