Mia Moreno
Indianapolis,IN
Summary
Dedicated professional with 20+ years of experience providing administrative support to executives, Board of Directors, legal teams, sales teams and marketing teams. Focused and organized individual. Motivated, collaborative problem solver who excels in fast paced environments. Proven track record of project implementation and successful completion.
Overview
13
13
years of professional experience
Work History
Executive Administrative Coordinator
I U Health
08.2024 - Current
- Coordinated executive schedules, ensuring efficient time management and prioritization of critical meetings.
- Managed communication between departments, facilitating information flow and enhancing collaboration across teams.
- Developed and implemented office procedures, improving operational efficiency and workflow consistency.
- Oversaw travel arrangements for executives, optimizing logistics to reduce costs and enhance convenience.
- Assisted in budget preparation by tracking expenses and providing accurate financial reports for decision-making.
- Coordinated large-scale events such as conferences, trade shows, and company retreats to enhance brand visibility and promote networking opportunities.
- Improved communication between departments by organizing and facilitating regular team meetings, town hall meetings, and conferences.
- Managed complex projects with tight deadlines, ensuring timely completion and high-quality results.
- .Ensured compliance with industry regulations through diligent tracking of licenses, certifications, permits required for continued operations.
- Safeguarded confidential information through meticulous record management practices and secure storage solutions.
- Organized spaces, materials and catering support for internal and client-focused meetings and events.
- Managed Board of Directors meeting process.
Executive Business Partner to President of Sales/Customer Satisfaction
CBRE, Inc.
06.2021 - 08.2024
- Managed strategic partner initiatives to drive measurable outcomes and deeper relationships with cross-functional teams
- Acting as a liaison for executives, communicate with peers to verify task completion, meeting tight deadlines and schedules.
- Developed accurate sales forecasts by analyzing sales opportunities and wrote reports for executives.
- Prepared documents, reports, and presentations for executives, and board members.
- Implemented successful department meetings, Town Hall meetings, all-hands meetings, and Quarterly Leadership meetings.
- Administrative support to three SVP's located in London, Singapore, and San Francisco.
- Acting as a liaison for executives to the board of directors. Provides administrative assistance to board members. Prepare packets and information for board and committee meetings.
- Proactively manage administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Secured complex international and domestic travel arrangements for executives.
- Coordinated the recruiting, hiring and training of team members while adhering to budget.
- Processed travel expenses and reimbursements for executives and senior management team.
- Served as lead planner for executive and board retreats, annual off-site sales meetings, and sales award trips.
- Manage and mentor 5 Administrative Assistants.
- Managed company suites at sporting venues: Colts and Pacers
Sr. Executive Assistant/legal Assistant to President of Channel Marketing and Co-legal Counsel
ADT Security
06.2018 - 05.2021
- Manage day-to-day schedules so that the executive can complete their obligations in an organized, efficient manner.
- Plan and execute internal and external meetings, including but not limited to team meetings, full staff meetings, all-hands meetings, off-site meetings, one-on-one meetings, trade shows, offsite executive retreats, and annual holiday party.
- Coordinates Board meetings and provides support and assistance to the Board and Board committees; coordinates board orientation and board communications.
- Maintained department budget to ensure proper compliance.
- Book appropriate domestic and international travel.
- On/Offboarding of team members. Acts as on-site Human Resource contact.
- Hire, manage, and develop Receptionist and Jr., Administrative assistants.
- Contract review and approval.
- Manage and mentor 3 administrative assistants, receptionist, and mail room associates.
- Managed company suites at sporting venues: Colts and Pacers
Sr. Executive Assistant to President/Chief Merchandise Officer
Finish Line, Inc.
05.2015 - 03.2018
- Ensured that the highly complex calendar of the President was current and correct at all times, which involved continuously monitoring priorities and shifting multiple meetings that overlap.
- Served as a gatekeeper to manage the flow of calls, visits, and meetings with the President.
- Created correspondence and formatted presentations and speeches in the President's desired format. Provided guidance to others who may be assisting in creating communication for the President, such as for Town Hall meetings, and other special events.
- Based on an understanding of the President's priorities and needs, proactively prepared information that will be needed for various meetings and purposes.
- Responsible for arranging the President's U.S. and international travel needs, minimizing the need for the President to attend to details, and creating as pleasant an experience as possible.
- Served as the Board Liaison between the Board of Directors and the Executive Management Team.
- Managed scheduling of corporate jet.
- Managed and negotiated all aspects of event planning. Including catering.
- Prepared expense reports, private banking, manages calendar, manages all travel, coordinates private dining reservations, and types all correspondence including presentations.
- Collaborated with the Finish Line Youth Foundation on events and volunteer coordination.
- Supervised 5 Administrative Assistants and the Receptionist.
- Managed company suites at sporting venues: Colts and Pacers.
- Personal matters; including banking, shopping, courier and other details as requested.
Executive Assistant to the Chief Legal Counsel/Corporate Secretary
04.2013 - 05.2015
- Supported the design, planning, logistics, coordination, material compilation and review; and execution for 8 Board of Directors meetings and 24 Committee Meetings per year.
- Assisted the Corporate Secretary in preparing and maintaining Board and Committee minutes and other corporate documents.
- Responsible for financial duties of corporate jet and departmental expenses.
- Provided superior administrative support to Corporate Secretary and 6 attorneys, including confidential correspondence, ordering supplies, preparing and tracking budget, expense reports.
- Opened, tracked and closed all legal complaint and litigation files.
- All administrative duties pertaining to property leases for all stores.
- Developed, formatted and maintained databases
Education
Bachelor of Business Administration - undefined
Indiana University/Purdue University
Indianapolis, INSkills
Leveraged interpersonal skills to enhance team dynamics and support project objectives
Directed operations management initiatives to support organizational goals and improve service delivery
Provided strategic assistance to executives to enhance organizational efficiency
Developed customer-focused strategies to improve service delivery
Personal Information
Title: Executive Business Partner
Timeline
Executive Administrative Coordinator
I U Health
08.2024 - Current
Executive Business Partner to President of Sales/Customer Satisfaction
CBRE, Inc.
06.2021 - 08.2024
Sr. Executive Assistant/legal Assistant to President of Channel Marketing and Co-legal Counsel
ADT Security
06.2018 - 05.2021
Sr. Executive Assistant to President/Chief Merchandise Officer
Finish Line, Inc.
05.2015 - 03.2018
Executive Assistant to the Chief Legal Counsel/Corporate Secretary
04.2013 - 05.2015
Bachelor of Business Administration - undefined
Indiana University/Purdue University