MICHELLE DESCHAINE
Westminster,USA
Summary
Dedicated Executive Assisant with excellent experience. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
20
20
years of professional experience
Work History
Executive Assistant
UCI Health - Fountain Valley
01.2023 - 04.2026
- Provide high-level administrative support to executive leadership, including complex calendar management, meeting coordination, executive briefing preparation, minute transcription, and development of presentation materials.
- Manage all aspects of monthly Governing Board of Directors meetings, including agenda and report preparation, attendance tracking, meeting documentation, and post-meeting follow-up actions.
- Coordinate reimbursement processes for executive administration and departmental directors, ensuring proper documentation and adherence to organizational policies.
Executive Assistant
Providence Health Systems
01.2020 - 04.2022
- Provided high-level administrative support to the CFO and two vice presidents, including complex calendar management, meeting coordination, minute transcription, creation of presentation materials, and full travel arrangements.
- Prepared monthly expense reconciliation and reporting; created and processed physician and vendor invoices and check requests with accuracy and adherence to organizational policies.
- Managed weekly Specialty Advisory Group meetings across 17 medical specialties and more than 100 specialty physicians, including schedule maintenance, event preparation, materials distribution, and follow-up actions.
Administrative Specialist
Hoag Memorial Hospital
01.2016 - 01.2020
- Managed and tracked Foundation expenditures for the Heart Institute by overseeing fund utilization, maintaining detailed financial records, and creating systems to monitor incoming and outgoing funds.
- Provided comprehensive administrative support to the Executive Director and Director of Surgical Services, including preparing correspondence, assisting with presentations, and coordinating onboarding for student interns and new employees—ensuring license verification and completion of all required HR documentation.
- Coordinated weekly and monthly department conferences, managing all logistics such as agenda creation, handout preparation, speaker coordination, event planning, catering arrangements, and minute-taking/transcription.
Sr. Administrative Assistant
Hoag Memorial Hospital
03.2006 - 01.2016
- Managed the hospital-wide Nurse Peer Review Committee, including receiving and assigning cases from the Sentinel Event Committee, preparing documentation and reports for monthly meetings, co-facilitating committee sessions, and overseeing comprehensive case tracking and follow-up.
- Maintained executive administrative support for the President of Newport Critical Care Physicians by managing calendars, coordinating travel arrangements, processing expense reports, and organizing off-site meetings.
- Led new employee onboarding processes, including license verification, preparation and submission of HR documentation, development of orientation schedules, coordination of payroll and timekeeping setup, and facilitation of computer and system access.
Education
Master of Science Leadership -
Grand Canyon University
01-2025
Bachelor of Science Healthcare Administration - undefined
Grand Canyon University
01-2023
Skills
- Concur, Kronos, Lawson, Microsoft Office, Pathlore, SuccessFactors, Visio, Workday
Timeline
Executive Assistant
UCI Health - Fountain Valley
01.2023 - 04.2026
Executive Assistant
Providence Health Systems
01.2020 - 04.2022
Administrative Specialist
Hoag Memorial Hospital
01.2016 - 01.2020
Sr. Administrative Assistant
Hoag Memorial Hospital
03.2006 - 01.2016
Bachelor of Science Healthcare Administration - undefined
Grand Canyon University
Master of Science Leadership -
Grand Canyon University