Mickey Nance
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
15
15
years of professional experience
Work History
Executive Assistant
Stacklet (Independent Contractor)
04.2025 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Coordinated events and worked on ad hoc projects.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Organized and coordinated conferences and monthly meetings.
- Worked with senior management to initiate new projects and assist in various processes.
Family Support Specialist I
Kentucky Department of Community Based Services (DCBS), McCracken
09.2024 - 11.2024
- Interview clients for Basic Public Assistance Programs.
- Gather, complete, and review required documentation.
- Track processing deadlines for timely case activity and hearings.
- Identify resources and make appropriate referrals.
- Operate computer terminals and personal computers, prepare, and maintain case records.
- Enter case information into the computer, participated in on-the-job training.
Executive Assistant to Alex Stamos & Senior Leadership
Krebs Stamos Group (KSG) – Cybersecurity
01.2022 - 11.2023
- Directly support Mr. Alex Stamos, co-founder, alongside two eminent directors, serving as linchpin in ensuring seamless executive operations.
- Entrusted with the coordination of both domestic and international travel logistics, company-wide meetings, and meticulous management of Mr. Stamos' intricate schedule.
- Orchestrated in-person team meetings, underscoring my capabilities in event planning and logistics management.
- Managed critical communication channels, including email correspondence, ensuring the fluidity of information and response to pressing matters.
- Conclusively ensured financial reconciliations through diligent expense report management.
- Contracted to provide paramount executive support in the nascent stages of this cybersecurity startup, exhibiting adaptability and acumen in navigating the challenges of a burgeoning enterprise.
- Collaborated closely with another Executive Assistant to establish foundational administrative protocols, ensuring the efficacy and scalability of operations.
Virtual Executive Assistant
Aim2Assist
11.2019 - 04.2023
- Coordinated meetings, appointments and schedules for executives.
- Managed purchasing of client gifts, office supplies, and delivery logistics.
- Executed travel coordination, including domestic and international flights, lodging, and ground transportation.
- Took extensive notes during client and external customer meetings.
- Conducted 1:1s with team members and facilitated monthly team meetings.
Office Manager
Colonel Tom Touring
03.2018 - 11.2019
- Administered network, camera systems, employee computers, Dropbox, alarm system, timecards, HR, etc.
- Organized office operations and procedures.
- Managed relationships with vendors and service providers.
- Managed executives' schedules, calendars, and appointments.
- Ensured office efficiency by planning and executing equipment procurement, layouts, and office systems.
Job File Coordinator, Estimator, Admin Assistant
Servpro
08.2015 - 05.2017
- Handled customer service needs and concerns, answered phones, provided customer service.
- Managed Work-in-Progress (WIP) Board, verified forms, ensured accurate job files, and coordinated job schedules.
- Performed general office duties, drafted correspondence, filed, created reports, and ensured efficient scheduling of work crews.
Lead Administrative Assistant
CYSS
07.2012 - 07.2013
- Utilized an electronic cash register system and calculator for transactions.
- Provided support including typing, word processing, mail preparation, copying distribution, and travel orders for CYS personnel.
CYMS Tech and Lead Administrative Assistant
CYSS
05.2010 - 07.2012
- Received children, youth, parents, and visitors courteously.
- Managed the collection, accounting, and reporting of funds CYMS.
- Served as a subject matter expert in CYMS, ensuring data accuracy, compiling statistical reports, and coordinating training for clerical positions.
Education
Diploma -
Gallatin Senior High School
Skills
- Multi-tasking and prioritizing work efficiently
- Highly organized with excellent time management skills
- Quick learner of new tools
- Excellent interpersonal communication and strong writing skills
- Independent work capability under pressure of deadlines
- Executive schedule management, meeting planning, travel administration, administrative specialist, and event planning
- Strong problem-solving, critical thinking, and organizational skills
- Proficiency in Microsoft Office, Google Workspace, Zoom
- Adaptability and results-oriented
- Google Workspace, Office 365, Microsoft Access, Notes, Outlook, Teams, Zoom, Paylocity, Slack
Timeline
Executive Assistant
Stacklet (Independent Contractor)
04.2025 - Current
Family Support Specialist I
Kentucky Department of Community Based Services (DCBS), McCracken
09.2024 - 11.2024
Executive Assistant to Alex Stamos & Senior Leadership
Krebs Stamos Group (KSG) – Cybersecurity
01.2022 - 11.2023
Virtual Executive Assistant
Aim2Assist
11.2019 - 04.2023
Office Manager
Colonel Tom Touring
03.2018 - 11.2019
Job File Coordinator, Estimator, Admin Assistant
Servpro
08.2015 - 05.2017
Lead Administrative Assistant
CYSS
07.2012 - 07.2013
CYMS Tech and Lead Administrative Assistant
CYSS
05.2010 - 07.2012
Diploma -
Gallatin Senior High School
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