Mikaela Yoder
Berea,KY
Summary
Operations and program coordination professional with 5+ years of experience supporting complex projects, large programs, and cross-functional teams. Skilled at managing schedules, coordinating travel and logistics, facilitating communication across stakeholders, and keeping fast-moving initiatives organized and on track. Known for anticipating needs, maintaining detailed systems, and providing calm, reliable support in dynamic environments.
Overview
6
6
years of professional experience
Work History
Artist & Event Services Coordinator (Operations Lead)
Eastern Kentucky University
Richmond, Kentucky
11.2025 - Current
- Oversee logistics for 40+ annual performances and institutional events, including venue scheduling, hospitality coordination, transportation, and backstage operations.
- Managed communication and payment documentation for external clients renting event spaces, ensuring services and invoices were processed accurately.
- Review artist contracts and hospitality riders to ensure requirements are understood and fulfilled within operational and budget guidelines.
- Maintain detailed timelines and production documentation across multiple concurrent events each month, ensuring requirements are met ahead of performance dates.
- Track event-related expenses and maintain internal documentation to support accurate financial reconciliation.
- Adapt quickly to changing priorities and last-minute adjustments while maintaining a positive experience for artists, staff, and guests.
- Track event-related expenses and maintain financial documentation to support accurate reconciliation and budget monitoring for all events.
- Serve as the primary liaison between artists, tour managers, vendors, and internal university departments to ensure clear communication and smooth event execution.
- Continued on page 2
Conference Event Manager
Solution Tree
Bloomington, Indiana
12.2023 - 11.2025
- Managed planning and execution for 10+ national conferences annually serving 150–1,300 participants, overseeing logistics, scheduling, vendor coordination, and operational delivery.
- Coordinated complex logistics including travel, venue scheduling, vendor relationships, and program timelines.
- Managed program budgets exceeding $55,000, including financial tracking, reconciliation, and post-event reporting.
- Negotiated vendor contracts and service agreements, achieving an average 13% cost savings.
- Supervised and coordinated onsite teams of 5–10 staff to ensure smooth program execution.
- Managed attendee communications, registration systems, hotel room blocks, printing coordination, and shipping logistics.
- Prepared post-program documentation and summary reports for leadership, highlighting outcomes, operational improvements, and follow-up actions.
- Balanced multiple concurrent programs while ensuring clear communication across stakeholders.
- Submitted purchase requests and approved post-event expense reports through Concur while maintaining accurate financial documentation.
- Coordinated vendor contracts, hotel agreements, and catering arrangements to support conference operations.
Events Coordinator, Community Theater Manager
Das Dutchman Essenhaus
Middlebury, Indiana
07.2021 - 04.2023
- Coordinated logistics for 40+ annual productions, aligning vendors, departments, and program goals.
- Worked closely with marketing and graphics departments to ensure that all event messaging is aligned and accurate.
- Assisted with contract coordination and financial tracking.
- Supported onsite execution and event documentation processes.
- Conducted post-event meetings to create event summaries and document improvements for the future.
- Handled vendor communication and payment documentation to ensure services were delivered and invoices were processed accurately.
Campus Events & Leadership Coordinator
Chi Alpha @ IU
Bloomington, Indiana
08.2020 - 05.2021
- Managed donor communications and tracked financial commitments to ensure timely follow-through and accountability.
- Maintained detailed records of supporter interactions using database tools.
- Coordinated program events and communication materials in collaboration with leadership teams.
Education
Bachelor’s degree - Journalism, concentration in Public Relations
Indiana University
Bloomington, Indiana12-2019
Skills
- Calendar & Scheduling Coordination
- Travel & Logistics Planning
- Vendor & Contract Coordination
- Budget Tracking & Expense Reconciliation
- Cross-Functional Team Communication
- Documentation & File Management
- Event & Program Coordination
- Multi-Project Management
- Stakeholder Relationship Management
- Tools: Google Workspace, Microsoft Office, Concur, SAP, Asana, Mondaycom, Cvent, Evasys
Timeline
Artist & Event Services Coordinator (Operations Lead)
Eastern Kentucky University
11.2025 - Current
Conference Event Manager
Solution Tree
12.2023 - 11.2025
Events Coordinator, Community Theater Manager
Das Dutchman Essenhaus
07.2021 - 04.2023
Campus Events & Leadership Coordinator
Chi Alpha @ IU
08.2020 - 05.2021
Bachelor’s degree - Journalism, concentration in Public Relations
Indiana University