Miwa Aenlle
Belleville,USA
Summary
Global mobility professional equipped to drive success in this role. Proven track record in managing international assignments and ensuring compliance with immigration laws. Strong focus on collaboration and delivering results. Known for adaptability, reliability, and effective communication. Skilled in project management, cultural training, and policy development.
Overview
32
32
years of professional experience
Work History
Global Mobility Specialist
Nidec Motor Corporation
10.2019 - Current
- Support year-end payroll initiatives and reporting requirements to ensure global mobility program needs are met working with internal and external partners as required.
- Manage the payments related to the assignment including payroll instructions, expenses and invoices.
- Coordinates with other departments such as Payroll, Finance, Legal, Travel, and International Trade Compliance.
- Responsible to manage and address any inquires in the global mobility, immigration and cost.
- Responsible to process of employment immigration process with vender form initiating the case and for going foward employee's futuer plan.
- Responsible to oversee and manage files to ensure documentation maintained for global mobility population.
- Responsible to review, oversee and manage monthly active list reporting for assignees, relocations
- Maintain Certificate of Coverage (COC) ,
- Support relocation (into-end process) as required, and resolve vendor and employee issues or concerns related to the global mobility program.
- Responsible to execute and track U.S. immigration cases, status, potential additional available options, including displacement or transfer strategies, by working closely with employees. Non-immigrant H1B, E, L, J, TN, O- Immigrant visa EB1, EB2, EB3
- Perform analysis of files, reports, and information systems and databases to update information and maintain data integrity.
- Identify incoming applications that require expedited service or requests for fee waivers and channel those through the correct work process. Monitor Immigration petition and track deadlines and expiration dates.
Administrative Assistant -Expats
Nidec Motor Corporation
09.2015 - 09.2019
- Responsibilities of Japanese / English Bilingual Administrative Assistant to support Japanese and foreing executives.
- Support US settling process, visa documents preparation and translations.
- Perform general administrative tasks such as answering phone calls and directing them, documentation filing, meeting room arrangements, and etc.
- Assist the purchasing department and process purchasing orders to their venders
Communicate with venders regarding price, terms, delivery and negotiate if necessary
Translate emails/short documents from Japanese to English. - Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Generate reports, create documents to HQ in Japan
- Anticipate the needs of others in order to ensure their seamless and positive experience.
Import Sales agent
RENHO JAPAN TRADING CO
09.2012 - 11.2014
- Customer service
- Coordinating the merchandise orders to suppliers oversea and deliver to customers. We have handle products such as chocolate and cookies also olive oil also detergents products. We have suppliers such from England, Spain, Indonesia, Malaysia and USA.
- Coordinate developing Private Brand product for Japanese market. Including package regulation information and translation of ingredients according to Japanese food regulations with customer and supplier.
- Handling complaints, responsible to handle any complaints from customer and work with oversea suppliers to solve them in timely manner to report CAR to customer.
- Import operation
- Coordinate and scheduling with custom broker and shipping company for the orders to be delivered to customer in timely manner.
- Collect and check shipping documents for import processing.
- Marketing research
- Research Japanese market and report to supplier for develop new product.
Operations clerk
Marine Corps Community Services Okinawa
10.2007 - 09.2012
- Customer service
- Receives over 100 visitors and telephone calls on a daily basis concerning activities, child care payment status, enrollment, registration, and provided information concerning Child Development Center programs, activities and available services that met their needs.
- Filing and data operation
- Revamped filing system to include data entry with CYMS system and maintains over 400 personal files involving confidential information.
- Clerical support
- Provides clerical support for 78 CDC staff to include NAF, GS and contract employees. Operates the organization's payroll system as time keeper. Request OT/CT request and maintains leave balances.
- Improved administrative efficiency by creating new forms.
- Report and assignment
- Obtains, compiles and summarizes statistical data from records and feeder reports for a variety of recurring reports such as monthly child care fee, monthly Human Resource, quarterly patron population, end of month AMO, meal count, and daily attendance report.
- Cash Handling
- Performs cash handling skills with cash, personal check, money order and credit card payments daily basis and maintains and report daily account activities effectively.
Import operation agent
Nippon Express USA, Inc
02.2006 - 05.2007
- Import operation
- Communicated with airlines, customs brokers and U.S customs agents in order to clear customs and deliver the shipment in a timely manner. Excellent with the use of various computer software systems to communicate with customer's all over the world. Updated freight tracking information in the AMS system.
- Consolidated air freight document break bulk
- Achieved maximum time effectiveness by distributing air freight document's to appropriate offices for consolidated shipments. Handled incoming IBM cargo freights from all over the world to John F. Kennedy international airport. Documents release to Eagle custom broker and communicate with airline and US customs. Handled joint consolidation freight with Vantec Company. Communicated with customer, airline and broker to deliver shipment in a timely manner. Mailed and faxed document distributions to customs brokers. Handled freight documentation involving confidential information and maintain electronic records and also controlled filing the documentation.
- In bond transfer freight
- Handled in-bond warehouse transfer of freight to the North Carolina and Atlanta facilities using AMS system and updated freight information in order to clear customs and deliver the freight in a timely manner.
- Report and assignment
- Drafted cost and sale reports for management on a monthly basis. Olympus shipment share report, IBM consolidation file and shuttle truck manifest and Payee Log update.
Administrative assistant
Japan Telecom co., ltd
07.2004 - 11.2005
- Customer service
- Accepted orders from AAFES vending service and MWR and delivered the product. Handled inventory control of prepaid phone cards and distributed them to all the antenna shops on the military bases in Japan (Misawa, Yokota, Yokosuka, Atsugi, Zama, Iwakuni and Sasebo).
- Administrative support
- Provided administrative services between headquarters and satellite offices such as reporting office supply order and shipment arrangement by using emails, telephone and fax. Reported bills and made payments, sent and distributed mails and shipments for 3 offices on Okinawa. Maintained employee travel schedules by arranging tickets and hotel reservations for business trips and filed travel vouchers and reported to headquarters. Managed inventory of staff's uniform and processed the order. Supported non-resident staff members with translating skill when they needed to open an account with Japanese Bank.
Temporary worker
Job placement Agency
04.2002 - 06.2004
- Okinawa Japan
- Administrative assistant-Shinsei Company
- Assisted in the English-Japanese translations during meetings between the company and U.S. military personal.
- Administrative assistant -DHL
- Received visitors and telephone calls regarding the shipment and input the data.
Administration Clerk
Venture Total Support Center Tokyo（Japan's Small and Medium-sized Enterprises ）
02.1998 - 12.2001
- Reception and customer service
- Received visitors and telephone calls regarding center's service and programs. Arrange and schedule the counseling service.
- Support the business plan seminars
- Created the sign up roster and attendee's list in order to prepare the instructions and reception for the seminars. Created a customer data base for record retention.
Temporary Worker
Job placement Agency
04.1996 - 12.1997
- Japan
- Worked as short term contract worker at different companies such as hotel, bank and publisher as job placement agency directed me. (Job Placement Agency)
General Office Clerk
Technos Inc
04.1994 - 03.1996
- Clerical support
- Provides clerical support for the employee receive phone calls and take messages. Schedules and remind of appointments. Report and file the expenses such as business trip and contractors. Improves administrative efficiency through the effective create of new forms such as invoicing and receipts.
Education
High School -
Asaka Nishi High School
03.1990
Skills
- Immigration processing
- Payroll coordination
- Compliance oversight
- Expense management
- Relocation support
- Document translation
- Meeting and travel arrangements
- Report generation and analysis
- Regulatory compliance knowledge
- Bilingual communication (Japanese/English)
Certifications
Global Mobility Specialist, Talent Management - GMS-T
Immigration Law Certificate -Cornell University
Timeline
Global Mobility Specialist
Nidec Motor Corporation
10.2019 - Current
Administrative Assistant -Expats
Nidec Motor Corporation
09.2015 - 09.2019
Import Sales agent
RENHO JAPAN TRADING CO
09.2012 - 11.2014
Operations clerk
Marine Corps Community Services Okinawa
10.2007 - 09.2012
Import operation agent
Nippon Express USA, Inc
02.2006 - 05.2007
Administrative assistant
Japan Telecom co., ltd
07.2004 - 11.2005
Temporary worker
Job placement Agency
04.2002 - 06.2004
Administration Clerk
Venture Total Support Center Tokyo（Japan's Small and Medium-sized Enterprises ）
02.1998 - 12.2001
Temporary Worker
Job placement Agency
04.1996 - 12.1997
General Office Clerk
Technos Inc
04.1994 - 03.1996
High School -
Asaka Nishi High School