Monica Mora
Vacaville,California
Summary
Dedicated professional with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.
Overview
11
11
years of professional experience
Work History
Administrative Assistant III
Sutter Solano Medical CenterVallejo
Vallejo, California
02.2020 - Current
- Provide onsite administrative support to nursing leadership
- Coordinated scheduling for over 175 nurses and technicians within a union environment, ensuring adequate staffing levels for patient care.
- Managed detailed timekeeping for daily staffing, accurately allocating to cost centers and pay codes.
- Process payroll for two largest units in hospital, utilizing various software and reporting tools
- Lead role in revamping staffing system workflow in Clairvia software
- Facilitated onboarding process for all new hires in department every two weeks, streamlining integration into team.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Assisted in the preparation of documentation for audits.
Administrative Assistant / HR Assistant
Barry Callebaut
04.2019 - 02.2020
- Organized on and off-site meetings and HR engagement activities, including service awards and safety achievements, to foster employee recognition and engagement.
- Coordinated meetings, events, and travel arrangements efficiently.
- Managed scheduling and calendar for executives and team members.
- Prepared and modified documents, including correspondence, expense reports, memos, and schedules to ensure accurate communication and documentation.
- Created and processed purchase requisitions and orders for office supplies to maintain operational efficiency.
Resource Coordinator
MB Jessee Painting
09.2017 - 01.2019
- AR/AP functions - Billing vendors, collection calls, and coordinating payment plans.
- Coordinated marketing campaigns and scheduled events and meetings to enhance outreach.
- Managed reception duties, ensuring effective client interactions and support.
- Converted physical documents into digital format, improving document accessibility and organization.
IT Administrative Coordinator
CyberCSI (Genentech Campus)
09.2016 - 09.2017
- Analyzed systems through inquiry into operating practices and assessment of software utilization; evaluated technological issues and provided troubleshooting solutions.
- Coordinated dispatch of eight IT technicians, ensuring timely arrival at assigned locations to support operational needs.
- Coordinated schedules and meetings for cross-functional teams at biotech facility.
- Managed supply orders and inventory for laboratory operations and office needs.
- Assisted in preparing operational reports for management review and decision-making.
Au Pair
Au Pair in Spain - Madrid
02.2016 - 07.2016
- Supervised daily activities for two children under five, fostering their English language skills through tutoring.
- Supervised daily activities for children, ensuring safety and engagement.
- Organized educational and recreational activities to foster learning and creativity.
- Communicated effectively with parents regarding children's progress and needs.
Administrative Assistant
Oliveira Wealth (LPL Financial)
03.2015 - 09.2015
- Supported financial advisor in underwriting process by meeting with clients and gathering necessary information.
- Reviewed life insurance applications for accuracy to facilitate timely processing.
- Collaborated with design team to create and design company website, gathering client requirements to ensure alignment with business needs.
Education
Certificate of Completion -
Luis Vives Escuela de Español
Madrid, ES01-2016
Associates - Applied Science
Heald College
Modesto, CA01-2015
Skills
- Payroll administration
- Staff scheduling
- Onboarding & Training
- Human Resources
- Effective communication
- Customer service excellence
- Quickbooks
- KRONOS
- Employee training
- MediTract
- Epic
- SAP
- Google Calendar/GDocs
- Microsoft Office Calendar
- Outstanding Communication
- Exceptional Customer Service
- Organization
- Punctual
- SAP
Timeline
Administrative Assistant III
Sutter Solano Medical CenterVallejo
02.2020 - Current
Administrative Assistant / HR Assistant
Barry Callebaut
04.2019 - 02.2020
Resource Coordinator
MB Jessee Painting
09.2017 - 01.2019
IT Administrative Coordinator
CyberCSI (Genentech Campus)
09.2016 - 09.2017
Au Pair
Au Pair in Spain - Madrid
02.2016 - 07.2016
Administrative Assistant
Oliveira Wealth (LPL Financial)
03.2015 - 09.2015
Certificate of Completion -
Luis Vives Escuela de Español
Associates - Applied Science
Heald College