Mubaraka Mohammed
Summary
Proactive and detail-driven Executive Assistant with 7+ years supporting senior leaders across education, nonprofits, fast-paced operations, and client-facing environments. Tech-savvy, calm under pressure, highly organized, and exceptional at anticipating needs before they arise. Dedicated to creating structure, protecting executive time, and delivering unmatched service with kindness and professionalism.
Overview
10
10
years of professional experience
Work History
Volunteer Class Coordinator
Per Scholas
04.2025 - 07.2025
- Coordinated class communication, delivering clear updates and organizing information flow that improved student–instructor alignment by 40%.
- Acted as the primary point of contact, resolving concerns quickly and ensuring smooth operations during fast-paced lessons.
- Managed schedules, reminders, and task follow-ups, reducing missed deadlines and session confusion by 60%.
- Prepared and delivered essential announcements and learning updates, increasing student engagement and clarity during fast-paced sessions.
Remote Administrative Support Specialist
Recycle Up
09.2021 - 01.2025
- Improved executive efficiency by 40% by coordinating calendars, organizing meetings, and handling cross-team communication with zero scheduling conflicts.
- Delivered high-quality virtual support to clients, managing online communication, scheduling, invoicing, and conflict-resolution tasks with a 98% satisfaction rate.
- Led follow-ups, summarized meetings, and provided executives with clear action steps that improved team clarity and reduced delays by 30%.
- Managed executive inboxes, prioritized urgent messages, and drafted responses that reduced email backlog by 65% in three months.
- Planned events, schedules, and team coordination tasks, ensuring all deadlines were met with zero delays.
Administrative & Operations Specialist
Realization Foundation
01.2016 - 12.2020
- Planned workshops, drafted reports, and managed stakeholder correspondence, improving partner engagement by 50%.
- Coordinated high-level scheduling for programs serving 50+ schools, religious bodies, NGO's ,government agencies ,ensuring smooth operations and accurate communication across multiple departments.
- Created organized filing and data-tracking systems that reduced retrieval time from hours to minutes.
Education
No Degree - Executive Administrative Support Courses (Ongoing)
Self Study
Remote12-2025
No Degree - Google Project Management Certificate
Google Cousera
Remote11-2024
Bachelor of Science - Fashion Design
Kwame Nkrumah University of Science & Technology(KNUST)
Ghana11-2021
Skills
- Executive Calendar Management
- Inbox & Communication Management
- Meeting Prep & Follow-Ups
- Travel Planning & Logistics
- Client & Vendor Coordination
- Document Drafting & Editing
- Project & Task Prioritization
- Confidential Record Management
- Microsoft 365 Google Workspace
- Zoom Teams Slack
- Data Reporting & Research
- Problem Solving & Decision-Making
- Remote Operations
- Customer & Stakeholder Support
Accomplishments
- Improved executive workflow efficiency by 40% through proactive calendar management, streamlined communication, and well-organized scheduling systems.
- Led communication across classrooms and teams, improving student–instructor alignment by 40% and reducing schedule confusion by 60%.
- Managed logistics for programs impacting 500+ participants, ensuring smooth operations and positive stakeholder experiences.
- Delivered remote administrative support with a 98% satisfaction rate, handling communication, scheduling, and client requests with consistency and professionalism.
Languages
English
Full Professional
Timeline
Volunteer Class Coordinator
Per Scholas
04.2025 - 07.2025
Remote Administrative Support Specialist
Recycle Up
09.2021 - 01.2025
Administrative & Operations Specialist
Realization Foundation
01.2016 - 12.2020
No Degree - Executive Administrative Support Courses (Ongoing)
Self Study
No Degree - Google Project Management Certificate
Google Cousera
Bachelor of Science - Fashion Design
Kwame Nkrumah University of Science & Technology(KNUST)