NANCY RUBALCAVA
Dedicated operations and administrative professional with more than five years of experience supporting schools, students, families, and educational teams in fast-paced environments. Passionate about child development and creating safe, organized, and welcoming spaces where children can learn and thrive. Experienced in school operations, front office management, compliance, enrollment, family engagement, and cross-functional collaboration, with a strong commitment to supporting student success and positive educational outcomes. Bilingual in English and Spanish, with excellent communication, organization, and problem-solving skills that foster meaningful relationships with children, parents, and staff.
Work History
Office Manager
1 Year 4 Months- Led front office operations and oversaw documentation systems, enrollment processes, and compliance records.
- Maintained structured data systems and ensured audit-ready documentation.
- Served as operational partner to leadership, supporting reporting and workflow coordination.
- Managed high-volume communication with families, staff, and external stakeholders.
Operations Coordinator
1 Year 2 Months- Served as assistant to the Business Operations Manager, supporting purchasing and financial documentation.
- Coordinated cross-department workflows and compliance tracking.
- Supported lunch and recess operations, student supervision, and campus safety procedures.
- Assisted with facilities coordination, purchasing, and daily operational logistics.
Interim Business Operations Manager
2 Months- Appointed to support business operations during leadership transition.
- Assisted with budget tracking, vendor coordination, and operational continuity.
- Strengthened internal systems and documentation processes.
Education
Bachelor of Arts - Sociology
Minor: Child & Adolescent development
Associate of Arts - Sociology
Major: Sociology
Skills
ADDITIONAL INFORMATION
- Core Skills: Operations Coordination, Administrative Support, Budget Tracking & Documentation, Compliance & Records Management, Process Improvement, Cross-Functional Collaboration, Public-Facing Communication
- Systems & Technology: PowerSchool, Excel, Google Workspace, SchoolMint, HelpCounter, Branching Minds, Clever, Workday, Procurement, Concur, Jira, Verkada, Tableau, VisitU