Nelda Vale
Houston,TX
Summary
Proficient administrative assistant with a strong background in billing and invoicing, office organization, and multi-tasking in fast-paced environments. Proven track record of optimizing operations and supporting executive teams, ready to contribute to improved workflow and client satisfaction.
Overview
4
4
years of professional experience
Work History
Legal Administrative Assistant
Targa Resources
Houston, TX
10.2015 - 08.2016
- Assisted in scheduling appointments and coordinating meetings, optimizing time management for the legal team.
- Processed invoices and tracked expenses related to legal services, facilitating timely budget management within the department.
- Supported multiple attorneys simultaneously by efficiently prioritizing tasks according to urgency or deadline requirements.
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
- Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.
- Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
Administrative Assistant
Guerra & Farah
Houston, TX
08.2014 - 10.2015
- Managed scheduling and calendar coordination for executive team, optimizing meeting efficiency.
- Organized office supplies and inventory, streamlining procurement processes to reduce costs.
- Implemented digital filing system, improving document retrieval times and reducing physical storage needs.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Maintained office equipment by coordinating repairs and regular maintenance schedules with vendors.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Legal Assistant
Monty & Ramirez LLP
Houston, TX
01.2013 - 10.2014
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Improved communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
- Handled billing tasks efficiently and accurately, ensuring smooth financial operations for the legal team.
- Enhanced office productivity by implementing efficient document management systems for easy retrieval and storage.
- Improved client satisfaction with prompt and effective communication regarding case updates and inquiries.
Education
Paralegal Studies
Center For Advanced Legal Studies
Houston, TXSkills
- File management
- Calendar management
- Billing and invoicing
- Microsoft office
- File organization
- Administrative support
Languages
Spanish
Timeline
Legal Administrative Assistant
Targa Resources
10.2015 - 08.2016
Administrative Assistant
Guerra & Farah
08.2014 - 10.2015
Legal Assistant
Monty & Ramirez LLP
01.2013 - 10.2014
Paralegal Studies
Center For Advanced Legal Studies