Nicole Mendoza
Lodi,CA
Summary
Dependable Administrative Assistant with good supply management, recordkeeping and schedule coordination skills dedicated to keeping professionals focused and prepared for daily requirements. Produce business correspondence, detailed reports and useful spreadsheets using diverse software programs and technical skills. Respectful, punctual and hardworking.
Overview
13
13
years of professional experience
Work History
Senior Office Assistant
San Joaquin County Hospital
05.2020 - Current
- Greets persons entering office and answers telephones; determines purpose of visit or call; directs persons to appropriate individuals and transmits messages; may search for and provide general information concerning rules, regulations, policies, and procedures.
- Timekeeper for all employees in each department within Engineering on a weekly basis
- Create, close, and monitor completion on work orders based on maintenance calls within the hospital.
- Track and maintain all jobs/work orders for entire hospital and surrounding departments.
- Gathers, processes, and maintains information related to departmental operations, records, and files; screens source material for completeness and accuracy; adds, posts, or verifies notations.
- Formats documents, charts, reports
- Sorts, codes, and files correspondence, forms, records, reports, documents, and other materials; searches files to obtain requested information.
- Quarterly and Annual and Semi-Annual reporting for Standards and Compliance Department to ensure compliance for each job is met
- Annual and Semi-Annual reporting for The City of Stockton
- Plans, organizes, and coordinates assigned tasks to meet established timelines.
Administrative Assistant
Buckeye Elementary School District
Buckeye, AZ
01.2020 - 01.2020
- Manage calendars for Principal, Vice Principal, and school site.
- Monitor front office staff functionally, and day to day tasks Invoicing, creating Purchase orders, and quotes Data entry in multiple programs and systems
- Scheduling and maintaining events, field trips, and meetings Tracking classified employees' hours, PTO, and vacation time for biweekly payroll input hours for payroll
- Interview and onboard new classified employees received
- General office duties as well as customer service for all incoming visitor
Account Clerk- Human Resources District office
Lincoln Unified School District
01.2017 - 01.2019
- Provide benefit plan orientation to all regular new hires.
- Process employee benefit plan changes during open enrollments and for life events
- Liaison to health benefit providers (CVT / American Fidelity)
- Liaison to new / current employees to learn about benefits and enrollments and annual customer services dates for existing employees to make coverage changes
- Maintain employee deductions in Escape (current / terminated)
- Organize Health Fairs, Flu Clinics (as needed).
- Prepare yearly health benefit rate sheets for the summer mailer.
- Input and maintain insurance information for each group.
- Communicate with the Business any payroll functions needed
- Reconcile monthly insurance billings and resolve discrepancies
- Complete disability paperwork for eligible employees on leave.
- Input and maintain insurance information in Payroll and HR database for district retirees.
- Invoice retirees quarterly through Escape for benefit premiums due.
- Receive payments and post in Escape for reconciliation by Business
- Services Serve as Certified Fingerprint Roller as needed
Office Manager
Pac Machine Co Inc.
Sacramento, California
05.2011 - 02.2015
- Extensive customer service-Inbound and Outbound
- Processing lien information
- Data entry in multiple software programs Excel, Word, and Business works
- Heavy Accounting /accounts payable & receivable, Prevailing Wage.
- Application intake, tracking & completion
- General office duties
- Invoicing and billing for all accounts for entire company
- HR duties, payroll & bank reconciliation & deposits
- Creating, processing, and tracking purchase orders
- Weekly & monthly maintaining and recording inventory
- Monitoring customer/vendor account details for nonpayment, or delayed payment.
- Coordinating meetings & set up all travel accommodations
- Maintain all employee hours for semi-monthly payroll
- Inside sales also assist with outside sales
Education
High School Diploma -
Lincoln High School
Stockton06.1998
Skills
- Strong organizational skills
- Expert Time Management
- Effective problem solving
- File Organization
Gapsinemployment
Gaps in employment due to raising my family
Timeline
Senior Office Assistant
San Joaquin County Hospital
05.2020 - Current
Administrative Assistant
Buckeye Elementary School District
01.2020 - 01.2020
Account Clerk- Human Resources District office
Lincoln Unified School District
01.2017 - 01.2019
Office Manager
Pac Machine Co Inc.
05.2011 - 02.2015
High School Diploma -
Lincoln High School