Hi, I’m
Nicole Roberts
PHILADELPHIA,Pennsylvania
Summary
Experienced with processing and reconciling invoices and payments. Uses effective vendor management to ensure timely and accurate financial transactions. Knowledge of accounting software and compliance standards, ensuring efficient and accurate accounts payable operations.
Overview
10
years of professional experience
1
Certification
Work History
Method Co.
Accounts Payable Coordinator
06.2024 - Current
Job overview
- Managed vendor relationships in Yardi, ensuring prompt responses to inquiries and resolving disputes.
- Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout the organization.
- Processed check disbursements and reconciled related ledger.
- Assisted with month-end closing tasks, ensuring timely completion of financial statements.
- Maintained a high level of confidentiality when handling sensitive financial data, ensuring the utmost discretion and professionalism in all dealings with internal and external stakeholders.
- Completed month-end closings with journal entries and reconciling accounts.
- Maintained strong working relationships with suppliers, fostering a positive rapport that facilitated smooth communication channels during negotiations or issue resolution efforts.
- Reduced late payment fees through timely and accurate invoice management.
- Reviewed open purchase orders for integrity, accuracy and completeness of vendor information.
- Ensured accuracy of financial records by identifying and correcting discrepancies in invoices and purchase orders.
Parkway Corporation
Accounts Payable Specialist (Contract)
01.2024 - 06.2024
Job overview
- Opens, date stamps, codes and enters in Yardi all incoming invoices as they are received
- Continually strives to increase efficiency and productivity while reducing costs without jeopardizing accountability and accuracy
- Ensure all invoices have proper approval from the appropriate person before payment is processed
- Files approved invoices received from Locations Managers, Executives, District Managers and invoices entered through the PO system in waiting for payment drawer
- Assists Accounts Payable Supervisor with check run - Prepares checks for Executive's signature by attaching all supporting documents to each check
- Mails signed checks to appropriate outside vendors and distributed checks to appropriate internal parties on an as needed basis
- Files accounts payable invoices with copy of check stub on a daily basis in appropriate storage facilities
- Handles inquiries by vendors and provides appropriate action and correspondence on such actions when they arise via phone call, fax, statements or emails
- Obtains copies of invoices and reports from various sources to ensure timely and accurate payment to vendors
- Performs research on Accounts Payable issues as required such as, internal customers specific inquire checks have been cut, if POs have been approved
- Performs other duties for the Accounts Payable Department that may be assigned by immediate supervisor or more senior financial management staff
- Communicates and follows through with upper management and G/L accountants regarding payment inquiries
- Maintains the accounts payable department while supervisor is on vacation
- Assists Supervisor of Accounts Payable in the month-end close, working extra hours as required
- Runs Month end reports off of Yardi Accounts Payable package and distributes copies to G/L on a monthly basis
Imvax, Inc
Sr Accounts Payable Specialist
10.2022 - 12.2023
Job overview
- Company Overview: Philadelphia, PA
- Matched invoices to purchase orders and received goods
- Processed employee expense reports in accordance with company policy
- Filed, sorted, and compiled documents related to accounts payable actions
- Generated weekly accounts payable reports for management
- Performed data entry work and double-checked to quickly correct errors
- Responded to client inquiries and immediately resolved issues
- Oversaw multiple vendor accounts while following company procedures and policies
- Obtained signatures for approval of large or exceptional purchases
- Supported financial information security, protecting company and clients from theft
- Reviewed, coded and processed vendor invoices for record maintenance
- Followed up with vendors to achieve timely payments of invoices
- Resolved payment discrepancies by communicating with vendors
- Philadelphia, PA
Medco Tools
Accounts Payable Specialist
08.2021 - 10.2022
Job overview
- Company Overview: Philadelphia, PA
- Process AP invoices, expense reports, and transactions daily
- Handle daily A/P processes to include Invoices/Expense Reports/Payment Transactions
- Facilitate the input and timely payment of invoices for numerous vendors
- Consistently maintain accuracy in flagging incorrect vendor invoice payments such as discounts, or vendor terms to ensure company's profitability
- Audit and process Employee Expense Reports utilizing American Express Reporting System
- Assist in bi-weekly check runs
- Assist in Month End Closing and Year end close
- Philadelphia, PA
Flexport
Accounts Payable Analyst (Contract)
03.2021 - 07.2021
Job overview
- Company Overview: San Francisco, CA
- Manage the allocation of AR requests and invoice processing volume across the team, while maintaining high standards for accuracy, timeliness, and professionalism
- Monitor daily production metrics of the team, holding team members accountable for service level adherence and process conformance
- Develop, maintain, and enforce global compliance policies, contract requirements, and accounting standards
- Oversee accounts payable related product features developed in partnership with the Makers' org (Product, Engineering and Design) to ensure proper business operations alignment
- Lead monthly accounts payable close processes and partner across the Finance & Accounting organization to ensure accurate accounting of payments
- San Francisco, CA
Constellium
Accounts Payable Analyst/Coordinator (Contract)
12.2020 - 03.2021
Job overview
- Company Overview: Livonia, MI
- Received, reviewed, and processed all incoming invoices, check requests, expense reports, and receipts made against purchase orders
- Reconciled subsidiary accounts to general ledgers, reviewed and approved entries to ledgers
- Reconciled vendor statement and handled payment complaints or discrepancies
- Processed general administrative invoices and reviewed all bank statements for accuracy
- Established key accounts receivable and payable metrics and produced daily and monthly reports using advanced excel spreadsheet functions
- Conducted critical analysis on all variances on both expense budgets and revenue forecast
- Livonia, MI
Diversified
Collection/Accounts Payable Specialist (Contract)
10.2019 - 03.2020
Job overview
- Company Overview: Norcross, GA
- Reviewed invoices for purchase order numbers and attached purchase orders to invoices if applicable
- Communicated via email or verbally with the billing department regarding invoices and/or credit card receipts that are billable back to customers
- Responsible for maintaining bookkeeping databases and spreadsheets, and updating information as needed
- Verified the accuracy of vendor invoices and confirmed that the correct general ledger account codes are used
- Resolved months of backlog work, returned order, and consistency of disorganized processes/records, investigated and resolved billing issues, and fixed previously missing invoicing and journal entry mistakes
- Successfully managed accounts payable, supervised control of inventory, and maintained equipment and technology
- Norcross, GA
Perry Ingenuity
Accounts Payable Specialist (Contract)
03.2019 - 08.2019
Job overview
- Company Overview: Atlanta, GA
- Performed bank reconciliations for the accounts payable account and updated the general ledger system as needed for outstanding checks firstPRO
- Followed up on account statements and other discrepancies regarding payment of accounts, and serve as the liaison between departments and vendors in the resolution of administrative problems and inquires
- Provided accurate documentation relative to the AP function in accordance with records retention policies and procedures
- Matched purchase orders with invoices, noted any discrepancies, researched, and corrected problems
- Entered financial transactions into the internal database, maintaining a 100% accuracy rate in full compliance with internal policy
- Atlanta, GA
Reliance Worldwide Corporation
Accounts Payable Specialist
02.2017 - 01.2019
Job overview
- Company Overview: Atlanta, GA
- Responsible for the processing and accuracy of all invoices, check requests, and working closely with the vendors and supplies
- Maintained documentation thoroughly and accurately in accordance with the company policy and accepted accounting practices
- Worked on procedures for GL and AR functions that nearly tripled efficiency and enabled accounting workload expansion
- Tested the data input in an ERP Accounts Payable Module in order to know the accuracy of the data in the data analytical tools
- Monitored account balances, tracked expenses, prepared analyses of accounts and related financial activity to produce monthly financial reports
- Performed audits with vendors to ensure payables were maintained for optimum customer satisfaction
- Atlanta, GA
Air Condition Experts
Collection Clerk/Accounts Payable Supervisor
02.2015 - 02.2017
Job overview
- Company Overview: Snellville, GA
- Responsible for assisting in day-to-day AP and AR operations for MAAMECH, ensuring the accuracy of invoices and timely payments
- Reviewed expenditure expense reports for proper authorization and precision
- Participated in creation and interpretation of enhanced finance related methods to ensure consistency with accounts payable prerequisites
- Developed guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records
- Ensured proper recordkeeping of purchases for use in tax preparation and periodic audits
- Established strategies and key action items that helped to increase the company's client base and reach full profitability and development in accordance with the company's mission and values
- Recommended solutions yielding improvements in efficiency, controls, processes, and procedures
- Snellville, GA
Education
Southern New Hampshire UniversityHooksett, NH
No Degree from Forensic Accoutning
Skills
- MS Suite (Word, Outlook, Excel, Teams)
- SAP
- Yardi
- SAGE200
- MS Dynamics 365
- QuickBooks
- Oracle
- NetSuite
- Workday
- Concur
- Medical Billing and Coding
- Invoice processing
- Accounts payable software
- Data management
- Month-end closings
- Bill auditing
- Payment tracking
- Payment scheduling
- Confidentiality
- Data entry
- Vendor relations
- Process improvement
- Month-end closing
- Payment coding
- Account reviewing
- Attention to detail
- Problem-solving
- Customer service
- Teamwork
- Organization skills
- Problem-solving abilities
- Microsoft Excel
Certification
- AAPC Fellow Recognition Program– American Academy of Professional Coders(AAPC).
Timeline
Accounts Payable Coordinator
Method Co.
06.2024 - Current
Accounts Payable Specialist (Contract)
Parkway Corporation
01.2024 - 06.2024
Sr Accounts Payable Specialist
Imvax, Inc
10.2022 - 12.2023
Accounts Payable Specialist
Medco Tools
08.2021 - 10.2022
Accounts Payable Analyst (Contract)
Flexport
03.2021 - 07.2021
Accounts Payable Analyst/Coordinator (Contract)
Constellium
12.2020 - 03.2021
Collection/Accounts Payable Specialist (Contract)
Diversified
10.2019 - 03.2020
Accounts Payable Specialist (Contract)
Perry Ingenuity
03.2019 - 08.2019
Accounts Payable Specialist
Reliance Worldwide Corporation
02.2017 - 01.2019
Collection Clerk/Accounts Payable Supervisor
Air Condition Experts
02.2015 - 02.2017
Southern New Hampshire University
No Degree from Forensic Accoutning
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