Nicole Rutkowski
Bellmore,NY
Summary
Vigilant Accounts Payable Clerk with 20 years of experience working with broad array of accounts. Committed to on-time payments, maintaining detailed records and vendor management. Detail-oriented worker with proven resourcefulness and reliability.
Overview
22
22
years of professional experience
1
1
Certification
Work History
Accounts Payable Associate
Dandelion Energy
06.2022 - Current
- Monitor and organize AP inquiries, forwarding and delegating communications as needed.
- Build relationships with Vendors and Internal Stakeholders as their resource for AP needs, answer inquiries, research discrepancies, review and report on past due amounts, credits, etc.
- Review all invoices and match to purchase orders or determine appropriate general ledger coding for input into payables system.
- Help facilitate weekly payments to vendors coordinating with internal stakeholders and finance team to ensure that vendors are paid accurately and timely.
- Monitored discount opportunities with vendors when available and applied credits.
- Verify all employee expenses to ensure proper alignment with company policy and processing expense payments regularly.
- Updated accounting ledgers and journals to balance statements and maintain consistent records.
- Assisted manager in conducting internal audits to analyze findings.
- Contribute to producing and interpreting improved finance related methods to establish consistency with accounts payable prerequisites.
- Assist manager in formulating year-end financial reports to determine financial performance of companies.
- Aide manager in examining company finances to develop strategies in reducing costs.
- Participate in monthly close process and assist in reconciling general ledger accounts.
- Assist in 1099 preparation and reporting
- Established vendor onboarding form and process for internal stakeholders and vendors ensuring all necessary information was gathered to properly pay them and for year end 1099 reporting
- Train and onboard new employees regarding companies AP and expenses processes
- Created AP processes for invoice processing and review and three-way match
- Created resources for to knowledge share and train on AP bill pay systems and expense related systems
- Company Card management- Monitoring payment needs, ordering cards, limit changes
Sr Accounts Payable Associate
Shutterstock
08.2019 - 06.2022
- Matched purchase orders with invoices and recorded necessary information.
- Input financial data and produced reports using Workday.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Processed 400 plus invoices monthly.
- Assessed data and information to verify entry, calculation and billing code accuracy.
- On boarded New suppliers verifying their information and non OFAC standings.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Maintained account accuracy by reviewing and reconciling payments monthly.
- Utilized Smartsheet and Salesforce to analyze, store and record company financial information.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Reviewed account documentation for over all accounts, rectified issues and contacted vendors about account changes.
- Review Expense reports for accurate reporting ensuring all policies are under compliance.
- Finance Project Management, on boarding and training vender to atomize invoice entry processes, saving company money and providing employees opportunity to work on other projects.
- Streamlined daily reporting and processes with Tax team implementing trackers and templates for all tax payment requests.
- Trained all new employees, creating walkthrough and training manuals.
- Checked invoice/payment documents for errors and accuracy to ensure compliance requirements were met for Month, quarter, and year end.
- Managed complex finance projects under direction of senior management to meet deadlines and budget limitations.
- Introduced new accounting, financial and operational systems to maximize efficiency and recordkeeping accuracy.
- Maintained accuracy while processing millions of dollars worth of payments monthly.
- Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
Accounting Assistant
Liberty Global Logistics
06.2018 - 07.2019
- Record all invoices received for payment roughly 400 monthly
- Verify invoice amounts are accurate and match invoices to back-up documentation
- Ensure services rendered met with contact stipulations of military customers
- Submit weekly budget details
- Established weekly payment cycles, including matching payments to supporting invoices and processing checks and wires weekly
- Facilitate month/quarter/year end closes
- Preformed all vender checks to ensure OFAC compliance requirements are met
- Report any anomalies to procedure immediately
Help Desk Analyst
Astoria Federal Savings Bank
03.2002 - 04.2019
- Logged support tickets and closed when issues were resolved.
- Used ticketing systems to manage and process support actions and requests.
- Assisted customers with troubleshooting issues encountered while using hardware or software, providing actionable tips to resolve problems.
- Followed up with clients to verify optimal customer satisfaction following support engagement and problem resolution.
- Documented support interactions for future reference.
- Provided customer support and technical support to 50 plus customers daily.
Education
Bachelor of Science - Accounting And Business Management
Nassau Community College
Garden City, NYSkills
- Account Analysis
- Internal Auditing
- Time Management
- Customer Relations
- Relationship Building
- Bill Payment and Recordkeeping
- Federal Regulation Compliance
- Data Analysis
- Microsoft Office
- Word Processing
- Compliance Software
- Expense Reports
Certification
SO9001 Audit Certified
New York Life License
Timeline
Accounts Payable Associate
Dandelion Energy
06.2022 - Current
Sr Accounts Payable Associate
Shutterstock
08.2019 - 06.2022
Accounting Assistant
Liberty Global Logistics
06.2018 - 07.2019
Help Desk Analyst
Astoria Federal Savings Bank
03.2002 - 04.2019
Bachelor of Science - Accounting And Business Management
Nassau Community College
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