Nicole Volpi

Answer and direct incoming calls, take messages, and provide general assistance. Serve as the primary contact for after-hours calls. Greet visitors, vendors, and subcontractors and notify appropriate staff. Schedule appointments and meetings as needed.

Manage incoming and outgoing mail, packages, and deliveries.

Maintain office supply inventory and order supplies as needed.

Keep reception and common areas clean and organized.

Assist with internal communications and distribution of company forms. Perform general administrative tasks such as permit processing and sending documents via DocuSign. Support managers and field staff with document retrieval.

Intake employment applications and assist with hiring paperwork and background checks. Prepare and organize new hire onboarding packets. Submit completed onboarding documentation to the Office Manager. Assist with workers’ compensation forms and related documentation. Perform credit card reconciliations.

Verify and enter vendor and subcontractor invoices accurately and in a timely manner. Assist with payroll preparation for hourly and salaried employees. Review employee timesheets for accuracy and communicate discrepancies. Set up subcontractors in QuickBooks.

Ensure subcontractor compliance prior to project start (W-9s, COIs, agreements, etc.). Maintain and update subcontractor documentation records. Scan, upload, and organize invoices, work authorizations, change orders, and other job-related documents in Dash daily. Accurately enter new job leads into Dash.

Perform other administrative and operational tasks as assigned to support business needs.

• Invoicing, estimate writing, accounts payable, accounts receivable, payroll, answer phones, scheduling appointments, ordered office supplies, directed mail to proper person.