NICOLE M. CENTENO
Lawrence,ME
Summary
Assistant Manager with strong background leading day-to-day activities related to staffing, logistics and purchasing. Executive expert with talent for simplifying work load so tasks get done efficiently in a timely manner, Finding better ways to save the company money with purchase items and monthly services and remains calm and poised even in high-pressure situations. Work well with employees at all levels and business leaders by maintaining positive attitude under pressure and applying logical problem-solving skills to resolve issues. Skills Purchasing and planning Training and mentoring Employee supervision Profit and loss accountability Recruiting and hiring Performance improvements Schedule management Project management Time management Marketing (Linkin, Twitter, Instagram, Facebook) Website development Communication JD Edwards Proficient
Overview
15
15
years of professional experience
Work History
Accounts Payable Specialist
Great North Property Management, Inc.
Exeter, NH
12.2022 - Current
- Managed bookkeeping for 110 properties.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Prepared month-end closing entries for detailed reporting and recordkeeping.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Updated accounting ledgers and journals to balance statements and maintain consistent records.
- Assisted manager in formulating year-end financial reports to determine financial performance of companies.
- Provided journal entries and performed accounting on accrual basis.
- Maintained integrity of general ledger and chart of accounts.
Subcontract Administrator (Part-Time)
Watermark Environmental, Inc
Chelmsford, MA
12.2021 - Current
- Kept up to date Certificates of Insurance per vendor/ subcontractors.
- Review, approve and post A/P batches to Deltek.
- Created, executed and filed purchase orders and change orders.
- Resolve all invoice issues with vendors/ subcontractors.
- Request and collect w-9 forms for all new vendors/subcontractors.
- Submitted Certified Payroll for all sub-contractors.
- Computerized office activities, maintained customer communications and tracked records through delivery.
- Entered and maintained departmental records in company database.
- Tracked inventory shipments and prepared spreadsheets detailing item information.
- Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins
- Generated reports detailing project invoices, outstanding A/P.
- Reconciled accounts and reviewed expense data.
- Prepared and filed state and federal tax forms for commercial and individual clients.
- Adapted to workflow changes and implemented continuous process improvements to overcome obstacles.
Buyer/Manufacturing Planner (Contracted-Temp)
Ideal Tape
Lowell, MA
09.2021 - 11.2021
- Worked with supervisors and team members to understand supply needs and bring levels within desired tolerances.
- Addressed internal supply problems head-on and developed creative solutions to prevent delays and missed targets.
- Requisitioned materials to restock inventory and obtain goods for Adhesive/Tape production.
- Checked prices and calculated totals for accurate invoice processing.
- Collaborated with quality control and other staff to address production issues.
Assistant Operations Manager
JAG Interiors
Calabasas, CA
09.2019 - 04.2020
- Scheduled staff to assign shifts, meet daily operational needs and achieve productivity goals
- Conducted quality control inspections of work to monitor and resolve problems
- Built schedules, tracked hourly employee time and completed bi-weekly payroll for 15 employees
- Managed profit and loss by following cash control procedures, maintaining inventory, managing labor and reviewing financial reports
- Monitored supplier operations to verify quality, delivery schedule and conformance to contract specifications
- Printed and disbursed invoices.
Executive Assistant
Gordon Luxury Properties
Porter Ranch, CA
01.2018 - 05.2019
- Tackled and addressed top-level, high-priority issues with professional administrative discretion
- Revised and maintained master calendar for client appointments
- Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities
- Supported advertising and promotional initiatives by creating marketing materials
- Made travel arrangements and reservations
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Handled confidential and sensitive information with discretion and tact
- Answered high volume of phone calls and email inquiries
Executive Assistant
Dakota Sunseri
Beverly Hills, CA
01.2014 - 11.2017
- Hired and managed interns and other employees
- Detailed and arranged travel arrangements and venue reservations for conferences and seminars
- Opened, read and wrote answers to routine letters and correspondence for executives
- Set up meeting and event logistics for senior management and updated calendars
- Oversaw executive schedules for team of company leaders
- Coordinated and maintained compliance requirements for licensed series 7 financial advisor
- Organized appreciation gifts for holidays and other special occasions.
Personal Assistant and Home Health Aide
Sheila Gamble
Cambridge, MA
09.2011 - 12.2013
- Wrote letters on her behalf
- Prepared meals
- Organized personal and professional calendars, including reminders for upcoming meetings and events
- Screened telephone calls and inquiries and directed as appropriate
- Managed household inventory and maintenance schedules.
- Assisted patients with dressing, grooming and feeding needs, helping to overcome, and adapt to mobility restrictions
- Administered medication as directed by physician
- Provided transportation and appointments management
- Provided direct personal care and administrative services to clients
Sales Representative
ADT Security
Lowell, MA
08.2008 - 09.2010
- Placed orders and answered customer questions in-person, through email and over phone to maximize customer service
- Contacted new and existing customers to outline benefits of products
- Prepared and processed contracts and order forms for new and existing customers
- Created sales and revenue-generating opportunities in new markets to improve bottom line.
- Managed customer accounts to secure customer satisfaction and repeat business
- Set and achieved company defined sales goals
- Negotiated prices, terms of sales and service agreements
- Collaborated with cross-functional teams to identify and address customer needs
Education
No Degree - Real Estate
Freedom Trail Realty School
Online11.2023
Associate of Arts - Liberal Arts And General Studies
Northern Essex Community College
Haverhill, MA06.2012
Certified Nursing Assistant American Red - undefined
Cross
Lowell, MA03.2011
Skills
- Customer Service
- Work Planning and Prioritization
- Attention to Detail
- Strategic Planning
- MS Office
- Contract Processing
- Recordkeeping and File Management
- Travel Arrangements
- Contract Administration
- New Hire Onboarding
- Supply Ordering
- Relationship Development
- Payroll Preparation
- Proficient in Delteck, JD Edwards, Studio Designer, SAP, Vantaca, Strongroom
Timeline
Accounts Payable Specialist
Great North Property Management, Inc.
12.2022 - Current
Subcontract Administrator (Part-Time)
Watermark Environmental, Inc
12.2021 - Current
Buyer/Manufacturing Planner (Contracted-Temp)
Ideal Tape
09.2021 - 11.2021
Assistant Operations Manager
JAG Interiors
09.2019 - 04.2020
Executive Assistant
Gordon Luxury Properties
01.2018 - 05.2019
Executive Assistant
Dakota Sunseri
01.2014 - 11.2017
Personal Assistant and Home Health Aide
Sheila Gamble
09.2011 - 12.2013
Sales Representative
ADT Security
08.2008 - 09.2010
No Degree - Real Estate
Freedom Trail Realty School
Associate of Arts - Liberal Arts And General Studies
Northern Essex Community College
Certified Nursing Assistant American Red - undefined
Cross