Mariana Paola Ramirez
Venice,CA
Summary
Results driven Executive Legal Administrator with 7+ years of proven administrative and legal operational experience, event coordinationsupporting senior executives and partners in fast-paced, high-stakes environments. Proven ability to manage complex calendars, global travel, and confidential communications. Demonstrates success in orchestrating team coordination and positive culture collaboration to foster growth and seamless productivity. Known for anticipating executive needs, streamlining operations, and fostering collaborative working relationships.
Overview
7
7
years of professional experience
Work History
Executive Legal Assistant
Goodwin Procter
Santa Monica
11.2021 - Current
- Efficiently provides administrative support to multiple Executives and Private Equity Partners, managing complex, high-volume calendars across multiple zones
- Coordinates domestic and international travel, including detailed itineraries, last minute changes, and expense reporting
- Executes meetings for internal and external stakeholders by preparing, editing, and distributing presentations, memoranda, reports, and meeting materials with precision and confidentiality
- Contributes to the firm's reputation through diligent discretion of confidential data and sensitive legal, business, and personnel information
- Serves as a trusted liaison between executives, clients, and internal teams, ensuring clear communication and timely follow-through
- Plans and executes seamless firm-wide and client-facing meetings, events, and conferences supporting relationship-building and collaboration
- Manages expense reports and billing submissions, ensuring accuracy and compliance with firm policies
Executive Operations Assistant
King & Queen Cantina
Santa Monica
11.2020 - 11.2021
- Supported executive leadership with day-to-day operations across multiple locations and teams of 70+ employees
- Managed onboarding, recruiting coordination, and Human Resources processes in compliance with employment regulations
- Partnered cross-functionally to improve workflows, communication, and operational efficiency
- Contributed to a 12% increase in sales by supporting strategic initiatives, customer engagement programs, and labor optimization
- Thrived in a high-pressure, fast-moving environment, adapting quickly and maintaining professionalism in delicate situations
- Facilitated company-wide communications between departments to streamline operations and enhance efficiency in daily processes
Executive Assistant to Managing Partner
Spertus, Landes & Umhofer
Los Angeles
02.2020 - 10.2020
- Managed complex calendars and scheduling for managing partners to maximize efficiency and availability
- Coordinated domestic and international travel with a high level of discretion and adaptability with time sensitive requests
- Drafted and distributed firm-wide communications, presentations, and reports
- Acted as primary point of contact for clients, vendors, and opposing counsel
- Collaborated with operations teams to support ongoing projects and administrative initiatives
- Prepared sensitive trial and legal materials with meticulous attention to detail
Office Manager
Ritz and Associates
Los Angeles
03.2019 - 02.2020
- Promoted from Law Clerk to Office Manager within two months based on performance and reliability
- Oversaw client onboarding, confidential records, and internal office operations
- Managed high-volume correspondence, scheduling, court filings, and vendor relationships
- Coordinated depositions, mediations, and hearings while adapting to rapidly changing schedules and preserving vital confidential documentation
Education
Bachelor of Arts - Political Science
University of California-San Diego
La Jolla03.2019
Skills
- Executive Calendar & Scheduling Management
- Domestic & International Travel Coordination
- Cross-Functional Communication
- Confidential & Sensitive Information Handling
- Presentation & Document Preparation
- Expense Reporting & Budget Tracking
- Event & Meeting Planning
- Google Workspace & Microsoft Office
- Legal & Administrative Operations
- Relationship Building & Stakeholder Support
Languages
- Spanish, Native
Timeline
Executive Legal Assistant
Goodwin Procter
11.2021 - Current
Executive Operations Assistant
King & Queen Cantina
11.2020 - 11.2021
Executive Assistant to Managing Partner
Spertus, Landes & Umhofer
02.2020 - 10.2020
Office Manager
Ritz and Associates
03.2019 - 02.2020
Bachelor of Arts - Political Science
University of California-San Diego