Desired Job Title
Administrative CoordinatorDirector of OperationsExecutive AssistantExecutive Assistant III/Projects CoordinatorWork Type
Full TimeLocation Preference
RemoteHybridLocation: Sacramento, CA, USSacramento, CA
Open to relocation: No
Open To Work
Norma Springsteen
Sacramento,CA
Work Preference
Overview
35
35
years of professional experience
Work History
Administrative Coordinator
AMERICA’S PHYSICIAN GROUPS (APG)
Sacramento, CA
04.2018 - Current
- Administrative support for the Government Affairs, Chief Medical Officer, and Member Services offices.
- Coordinate calendar and travel arrangements for the Executive Vice President for Government Affairs and CMO.
- Prepare agendas, minutes, and documentation for committee meetings.
- Design, edit, and send newsletter and meeting notices via Dynamics 365 CRM software.
- Maintain and update website using WordPress.
- Manage and edit member information in CRM.
- Manage procurement processes and coordinate material and resources allocation.
- Manage special projects.
INDEPENDENT CONTRACTOR
Sacramento, CA
01.2015 - Current
- Help clients with office organization, file management, editing and proofreading, research projects, mailing list management, expense tracking, newsletter development, and other administrative projects.
Director of Operations
CONNECT CONSULTING SERVICES
Sacramento, CA
08.2016 - 03.2018
- Organized and oversaw daily operations and ensured coordination and productivity by managing procedures and resources.
- Liaised with CEO to make decisions for operational activities and set strategic goals.
- Developed and evaluated policies and procedures according to organizational objectives and applied improvements.
- Managed procurement processes and coordinated material and resources allocation.
- Oversaw customer support processes and organized them to enhance customer satisfaction.
Executive Assistant
CALIFORNIA ADVANCED PRIMARY CARE INSTITUTE
Sacramento, CA
01.2013 - 12.2013
- Coordinated calendar and travel arrangements for the Executive Director.
- Prepared agendas, minutes, and documentation for scheduled meetings.
- Collaborated with program work group leaders and members to coordinate meetings.
- Tracked accounts payable information and maintained files; tracked grant contract spending, and vendor contract payments.
- Developed web designer RFP and used content management system to maintain website.
- Conducted web-based research and developed reports.
Executive Assistant III/Projects Coordinator
G.O.A.L.S. FOR WOMEN
Sacramento, CA
01.2012 - 12.2012
- Utilized independent judgment, discretion, confidentiality, and prioritization to manage daily workflow.
- Coordinated calendar and travel arrangements for the Executive Director.
- Prepared agenda, minutes, and documentation for scheduled meetings.
- Collaborated with Board of Directors to coordinate appropriate meetings.
- Collected accounts payable information and developed detailed reports.
- Managed supply purchases, payments to vendors, and vendor automatic payment systems.
- Served as human resources liaison by collecting time sheets, tracking leave balances, and reporting pertinent information to payroll personnel.
- Developed office emergency manual.
- Charged with leading communication efforts and strategies for the Executive Director and support staff.
- Developed critical correspondence, reports, and other communication pieces for the organization.
Secretary to the Director
YOLO COUNTY PLANNING AND PUBLIC WORKS DEPARTMENT
Woodland, CA
05.2011 - 12.2011
- Prepared and edited meeting agenda items, minutes, and project confirmation letters.
- Maintained long-term planning calendar and coordinated public hearing notices.
- Processed business license applications; distributed agendas; and maintained membership and emergency contact lists for Board of Supervisors, staff, and agency distribution.
- Served as a liaison and leader for community outreach efforts.
- Provided appropriate information to the public while delivering excellent customer service by helping customers understand the process to obtain business licenses, assuring their documentation was correct and received on time, and by expediting the licenses.
Secretary to the Director
YOLO COUNTY HEALTH DEPARTMENT
Woodland, CA
08.1999 - 05.2011
- Served as liaison between Director/Health Officer and Health Department staff.
- Provided information to staff in other departments and the public.
- Coordinated and successfully maintained the Director/Health Officer’s schedule.
- Led, developed, trained, and provided mentorship to support staff in the areas of document production, telephone usage, and general office procedures.
- Wrote and implemented policies/procedures related to administrative and personnel functions.
- Assembled confidential public health data for both epidemiology and nursing staff.
- Prepared and edited meeting agendas, agenda items, and minutes for the Yolo County Health Council.
- Coordinated blood drives and received award for Rookie of the Year (1999) through Blood Source (now Vitalant), a regional blood donation non-profit agency.
- Received Blood Source awards for Blood Drive of the Year for 2005, 2008, and 2009.
Timeline
Administrative Coordinator
AMERICA’S PHYSICIAN GROUPS (APG)
04.2018 - Current
Director of Operations
CONNECT CONSULTING SERVICES
08.2016 - 03.2018
INDEPENDENT CONTRACTOR
01.2015 - Current
Executive Assistant
CALIFORNIA ADVANCED PRIMARY CARE INSTITUTE
01.2013 - 12.2013
Executive Assistant III/Projects Coordinator
G.O.A.L.S. FOR WOMEN
01.2012 - 12.2012
Secretary to the Director
YOLO COUNTY PLANNING AND PUBLIC WORKS DEPARTMENT
05.2011 - 12.2011
Secretary to the Director
YOLO COUNTY HEALTH DEPARTMENT
08.1999 - 05.2011