Octavio J. Rubio
Round Lake Heights,IL
Summary
Human resource professional with more than 8 years of responsible management of Human resources programs and initiatives. Subject matter expert in benefits administration, employee relations, HRIS, data management, performance management, on-boarding, policy implementation, full cycle recruitment, affirmative action and employment law compliance. A strong leader with proven problem solving and conflict resolution skills sought out by colleagues and managers as a trusted advisor, consultant and business partner.
Overview
9
9
years of professional experience
Work History
HRIS Business Analyst
HMA (Astellas)
Northbrook, IL
10.2019 - Current
- Responsible for maintaining new hires data integrity and Non-Employee changes in SF Employee Central.
- Ensure data integrity housed in SF Employee Central by regularly monitoring and conducting system audits on monthly basis, after mass changes, structural re-org changes or as business requires.
- Daily coordination and communication with HR-BP's, recruiters, payroll admins and HR specialists on ticket resolution, mass changes or any change required in SF Employee Central.
- Daily maintenance of HR Connect Outlook Inbox and triage on rotating schedule to assign tickets. Responsible for all foundation object related tickets including maintenance and creation of positions, departments and other core objects.
- Applied data analysis to tasks, identifying business challenges and designing potential operational enhancements.
- Responsible for end-to-end business process implementation in SuccessFactors
- Employee Central Reporting functional area and be able to take ownership in module.
- Knowledgeable with configuration workbooks and with assisting in requirements gathering, system design and preparation for go-live.
- Implemented global ticketing module Freshdesk to replace local ticketing system.
HRIS Analyst
Brooksource(Walgreen Co)
Deerfield, IL
08.2017 - 10.2019
- Carried out aspects of project management including work planning, prioritization, estimation, problem scope refinement, document action items from meetings, overall delivery and data mapping sessions to understand business needs.
- Performed manual updates and ensured data integrity in company's HRIS System (Success Factors, PWC tool).
- Administrator of PWC Tool (Organization Design and People Movement Solution), along with Insperity Org Plus and Tableau. Implemented, managed and provided maintenance by updates on regular basis and communication HR Business Partners.
- Maintained reporting schedule and documentation of reporting procedures. Generated and maintained control documentation of reporting procedures to ensure data integrity and efficiency. Assessed, prioritized, and communicated future reporting needs, functions, and strategies. Investigated and troubleshooted reporting issues and problems.
- Analyze report requests. Use HR data to analyze and generate ad hoc and standard reports for metrics, compliance and decision making.
- Reporting - Wrote, maintained and supported variety of reports or queries utilizing appropriate reporting tools. Created, ran, scheduled, and maintained business intelligence reports using Business Objects, Access Databases and Excel Workbooks and other HRIS systems.
- Acted as liaison between HR, IT, Benefits and Payroll on daily basis, assisting with system projects, auditing, reporting and issue resolution.
- Contributed as project team member, as required, for HRIS applications (Cornerstone, Success Factors, Ceridian, Kenexa, Taleo, Kronos, Salesforce, Business Objects) including researching and resolving issues, project management, and system configurations.
- Maintain high level of confidentiality based upon data integrity.
- Administrator of case management queue in Salesforce. Responsibilities include daily monitoring, distributing cases among resources, identifying and investigating for resolution that complies with business policies and processies; while following up and keeping all parties updated until resolution.
Human Resources Coordinator/Recruiter
Medline Industries Inc.
Mundelein, IL
02.2017 - 07.2017
- Lead full cycle recruiting for manufacturing, production, warehouse and office positions. Review resumes and applications, conduct interviews, reference and background checks, administer assessment testing, coordinate offer letters, offer presentation and follow up correspondence.
- Responsible for development, coaching, engagement, and management of staff of 250 in order to increase productivity, efficiency, and growth.
- Complete and submit all employee paperwork for new hires, job changes, compensation changes, corrective actions, and terminations. Update employee electronic personnel files.
- Assist in carrying out various human resources programs and procedures for company and employees such as Employee Appreciation Week, anniversary and birthday acknowledgements, rewards and recognition, and other employee engagement activities.
- Contribute to maintaining compliant work force through I-9 audits, compliance tracking, and updating federal and state required notices on bulletin boards.
- Coordinate use of temporary employees through staffing agency, and assist with screening candidates and applicant flow in talent acquisition system.
- Provide support for benefits annual benefits enrollment and coordinates wellness initiatives.
Branch Manager
Sure Staff Inc
Hanover Park, IL
09.2015 - 09.2016
- Directed all operational aspects of agency branch including client relationship, human resources, payroll administration, business development, and people management.
- Performed rate negotiation, pricing strategies, and contract renewal.
- Responsible for development, coaching, engagement, and management of staff of (how many) in order to increase productivity, efficiency, and growth.
- Modified and enforced policies and procedures while implementing stringent quality service metrics.
- Enhanced branch production rates by 15% handling staff conflicts, evaluations, hiring/termination processes, coaching employees on company protocol and payroll operations.
Senior Recruiting Manager
Manpowergroup Inc.
Chicago, IL
08.2014 - 09.2015
- Proactively recruited candidates through networking, social media, and viable sources to ensure pool of candidates was available when needed.
- Ensured that temporary associates received proper orientation on GMP's, safety practices, and client's policy regulations.
- Performed rate negotiation, pricing strategies, and contract renewal. Encouraged proactive and daily communication with team members, clients, and business leaders to ensure fill rate.
- Processed and approved weekly payroll, created daily schedules, and provided weekly reporting based on client needs.
- Saved company thousands of dollars every month by reducing reliance on employment agencies. Brought majority of formerly outsourced recruiting functions in-house reducing billable hours from 200+ to less than 15 per month.
Education
General Studies -
El Paso Community College
El Paso, TXHigh School Diploma - undefined
Gordon Technical High School
Chicago, IL2008
Skills
HUMAN RESOURCES
- Employment Law
- Payroll administrator
- People Management
- HR Policies and Procedures
- Employee Relations
- HRIS technologies
- Performance Management
- Audit Preparation and Reporting
- FMLA/ADA/EEO/WC
- Full-cycle Recruitment and Retention
- Benefits Administration
- HR Program/ Project Management
SYSTEMS, COMPUTER & SOFTWARE
- Business Objects, Cornerstone
- PWC, Insperity Org , Tableau
- Access Databases
- SAP-Success Factors, Sales Force
- Ceridian, Kronos, ADP, Taleo
- Advanced Excel,Word,Powerpoint,Outlook
BUSINESS AND OTHER
- Good Manufacturing Practices(GMP)
- Bilingual: Fluent in Spanish
- Organizational Skills and Analytical Skills
- Research, Data analysis and problem solving
Timeline
HRIS Business Analyst
HMA (Astellas)
10.2019 - Current
HRIS Analyst
Brooksource(Walgreen Co)
08.2017 - 10.2019
Human Resources Coordinator/Recruiter
Medline Industries Inc.
02.2017 - 07.2017
Branch Manager
Sure Staff Inc
09.2015 - 09.2016
Senior Recruiting Manager
Manpowergroup Inc.
08.2014 - 09.2015
General Studies -
El Paso Community College
High School Diploma - undefined
Gordon Technical High School