Ophelia Duckett
White Plains,Maryland
Summary
Dedicated Legal Secretary/Executive Assistant excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Legal Secretary/Executive Assistant contributing to team projects while demonstrating individual leadership and success in data entry, management and administrative support. Reliable employee seeking Receptionist position. Offering excellent communication and good judgment.
Overview
19
19
years of professional experience
Work History
Executive Assistant
Reed Smith LLP
1301 K Street NW, Suite 1100 Washington DC, Washington DC
01.2017 - 07.2021
- Organized and coordinated conferences and monthly meetings.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Trained junior office staff in correct procedures and reporting requirements.
- Researched, proposed and implemented vendor agreements to decrease costs and improve services.
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Handled incoming and outgoing mail, email and faxes.
- Volunteered to help with special projects of varying degrees of complexity.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Screened personal and business calls and directed to appropriate party.
- Worked with clients to effectively plan and coordinate logistics for special projects and events.
Legal Secretary
Reed Smith LLP
1301 K Street NW, Suite 1101, Washington DC 20003
05.2002 - 01.2017
- Organized files for court proceedings.
- Prepared legal correspondence and wrote professional letters for legal assistants and attorneys.
- Received and placed telephone calls to clients and prospective clients.
- Diligently edited legal correspondence for grammar and spelling.
- Scheduled and made appointments fo five attorneys.
- Screened telephone calls and forwarded to appropriate departments.
- Obtained signatures from attorneys for legal documents.
- Arranged for delivery of legal correspondence to clients, witnesses and court officials.
- Supported team of five attorneys in practice of Energy Regulation and Litigation Regulation law.
- Created expense reports and time sheets for five attorneys.
Education
High School Diploma -
Anacostia High School
Washington, DC06.1971
Skills
- Visitor Greeting
- Records Management Databases
- Video Conferencing Software
- Meeting Agenda Preparation
- Correspondence and Memos
- Monthly Billing
- Calendar and Scheduling Software
- Call Routing
- Document Filing and Retrieval
- Administrative Oversight
- Invoice Preparation
- Hotel Accommodations
- Accounts Payable and Receivable
- Travel Administration
- Teleconference Arrangements
Timeline
Executive Assistant
Reed Smith LLP
01.2017 - 07.2021
Legal Secretary
Reed Smith LLP
05.2002 - 01.2017
High School Diploma -
Anacostia High School
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