Pamela Guin
Winfield,AL
Summary
Executive Assistant with a proven track record at West Oil Company, Inc., excelling in office and executive support. Expert in calendar planning and document preparation, I streamlined operations, enhancing efficiency and achieving significant cost savings through vendor negotiations. Known for meticulous attention to detail and maintaining confidentiality in all communications.
I am retired but desire to return to work. I would appreciate the opportunity to work part time, face to face contact with the public. I am highly loyal to my employer and enjoy interaction with co-workers and customers. Respect and appreciation for customers is very important to retain their business.
Overview
28
28
years of professional experience
Work History
Executive Assistant
State Bank and Trust
Winfield, AL
05.2016 - 01.2021
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Answered phone calls and email inquiries.
- Ensured smooth daily operations through consistent maintenance of office equipment.
- Handled confidential and sensitive information with discretion and tact.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Used software to prepare documents, reports, and presentations.
- Updated spreadsheets
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Handled payroll processing tasks accurately.
- Contributed to budget management by tracking expenditures and identifying cost-saving opportunities.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Filed paperwork and organized computer-based information.
- Organized bills to prepare for payment on the due date and made the payments for each branch.
Executive Assistant
West Oil Company, Inc.
Winfield,AL
03.1993 - 04.2016
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements.
- Maintained confidentiality with sensitive documents, ensuring proper storage.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Improved office efficiency by implementing new filing systems and document management for ADEM.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Used software to prepare documents and reports.
- Updated spreadsheets and databases to track, analyze, and report on gasoline inventory at numerous locations.
- Contributed to budget management by tracking expenditures and identifying cost-saving opportunities.
- Developed a filing system for properties.
- Negotiated with vendors for cost savings, securing high-quality services at reduced rates.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Filed paperwork and organized computer-based information.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Screened personal and business calls and directed to appropriate party.
Education
Diploma -
Winfield High School
Winfield, AL05.1975
Skills
- Executive support
- Administrative support
- Office management
- Strong problem solver
- Schedule & calendar planning
- Meticulous attention to detail
- Information confidentiality
- Customer Service-oriented
- Expense reporting
- Scheduling
- Calendar management
- Professional and mature
- Travel arrangements
- Excel spreadsheets
- Document preparation
- Proofreading
- Advanced MS office suite
- Resourceful
- File organization
- Filing and data archiving
- Phone etiquette
- Appointment setting
- Software knowledge
- Spreadsheet tracking
- Business writing
- Mail handling
- Multi-line phone proficiency
- Bookkeeping
- Mail management
- Accounting
- Extensive vocabulary
- Quality control
- Articulate and well-spoken
- Logistics and schedule management
- Document handling
- Proper phone etiquette
- Email management
- Time management
- Reliable and responsible
- Microsoft office
- Problem-solving
- Honest and dependable
- Critical thinking
- Documentation and recordkeeping
- Work prioritization
- File maintenance
Timeline
Executive Assistant
State Bank and Trust
05.2016 - 01.2021
Executive Assistant
West Oil Company, Inc.
03.1993 - 04.2016
Diploma -
Winfield High School