Pat Repasi
Seal Beach,CA
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
37
37
years of professional experience
Work History
Administrative Analyst/Specialist
Cal Poly State University
San Luis Obispo, CA
09.2000 - 12.2010
- Executed management oversight of integral Type functions and operational budgets.
- Exhibited source-level knowledge of regulations, processes and implementation deadlines.
- Supported departmental communication and training program development and implementation.
Confidential Secretary
Cal Poly State University
San Luis Obispo, CA
04.1997 - 09.2000
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Responded to inquiries from callers seeking information.
- Routed business correspondence, documents and messages to correct departments and staff members.
- Kept reception area clean and neat to give visitors positive first impression.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
- Assisted coworkers and staff members with special tasks on daily basis.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Used Software to prepare various correspondence, reports and other written material.
- Managed Number calendars to strategically coordinate meetings, appointments and events.
Clerical Assistant II
Cal Poly State University
San Luis Obispo, CA
08.1987 - 04.1997
- Provided clerical support, addressing routine and special requirements.
- Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
- Kept reception area clean and neat to give visitors positive first impression.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Routed more than Number calls per day to office staff members.
- Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime.
- Prepared meeting rooms and materials and recorded important information.
- Produced high-quality communications for internal and external use.
- Assisted team members with administrative requirements by expertly using diverse office software.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Responded to inquiries from callers seeking information.
- Provided clerical support to company employees by copying, faxing and filing documents.
- Interacted with customers by phone, email or in-person to provide information.
- Drafted professional memos, letters and marketing copy to support business objectives and growth.
- Supervised and trained interns and created job manuals for support staff.
- Maintained company handbook to outline policies and provide insights to company mission and values.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
Various Clerical Positions
Various
Stockton, CA
08.1973 - 08.1987
- Provided clerical support, addressing routine and special requirements.
- Reviewed time sheets, prepared attendance reports and processed payroll for office staff.
- Kept reception area clean and neat to give visitors positive first impression.
- Maintained company handbook to outline policies and provide insights to company mission and values.
- Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
- Produced high-quality communications for internal and external use.
- Tracked and analyzed expenses for department's funds and budget and submitted updated reports.
- Managed relational database to store information for reference, reporting and analysis.
- Responded to inquiries from callers seeking information.
- Routed more than Number calls per day to office staff members.
- Mentored, trained and supported new staff members in office policies and procedures.
- Took initiative to help upper management with Type tasks and coordinate Type events.
- Leveraged accounting software to manage expenses and keep track of finances.
- Assisted team members with administrative requirements by expertly using diverse office software.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Set up offices and put together all HR documentation for new staff members.
- Interacted with customers by phone, email or in-person to provide information.
- Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Prepared mail and packages for shipment, pickup and courier services to expedite delivery.
- Composed sensitive, confidential reports and documentation.
- Coordinated shared Outlook calendar and scheduled meetings and events.
Timeline
Administrative Analyst/Specialist
Cal Poly State University
09.2000 - 12.2010
Confidential Secretary
Cal Poly State University
04.1997 - 09.2000
Clerical Assistant II
Cal Poly State University
08.1987 - 04.1997
Various Clerical Positions
Various
08.1973 - 08.1987