PATRICIA L. LEAKS
High-performing and dedicated Administrative Professional with over 8 years of direct experience supporting upper management and executives at Jackson State University. Proven expertise in managing executive calendars, coordinating complex travel logistics, and handling confidential data with total discretion. Combines strong academic administrative support with a robust background in accounting, budget analysis, and expenditure monitoring. Expert user of institutional software to streamline university operations and support senior leadership teams.
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Work History
Administrative Assistant
5 Years- Processed departmental personnel forms, budget adjustments, and purchase requisitions using BANNER HR and Finance modules, ensuring compliance with university policies.
- Draft professional correspondence, reports, and other critical documents for the Executive Director and department heads in the institution's voice.
- Plan and coordinate internal meetings and off-site events by selecting vendors, managing budgets, and developing event plans.
- Utilize BANNER HR and Finance modules to process departmental personnel forms, budget adjustments, and purchase requisitions, ensuring strict compliance with university policies.
- Drafted professional correspondence, reports, and critical documents for Executive Director and department heads, maintaining institution's voice.
Staff Accountant
6 Years 9 Months- Monitored and analyzed operating revenues, expenditures, and budgets to identify financial variances and compile updated statistical reports.
- Tracked expenses and income for corporate businesses while organizing and maintaining bank statements for checking accounts.
- Tracked and organized expenses and income for corporate businesses, maintaining accurate bank statements for checking accounts.
- Reviewed, filed financial documents, coded accounting entries for data processing, and posted daily receipts per corporate protocols to ensure compliance.
- Completed payroll processing for employees, maintained detailed records of procedures, and filed monthly and quarterly payroll reports.
- Managed complex correspondence and inquiries from corporate customers and vendors, facilitating effective communication and resolution.
Executive Administrative Assistant
4 Years 4 Months- Provided comprehensive administrative support to upper management, managing executive calendars and preparing detailed meeting agendas.
- Screened calls, emails, and in-person appointments while safeguarding sensitive and confidential documents with discretion.
- Managed sensitive records and workflows through BANNER HR modules for senior management review, ensuring absolute confidentiality.
- Coordinated and booked airfare, hotel accommodations, and ground transportation, preparing thorough itineraries to facilitate successful trips.
- Created office files, updated analytical spreadsheets, and crafted presentations to support executives and enhance team productivity.
- Transcribed meeting minutes to support business development, tracking action items to ensure reports were submitted before deadline dates.