Paula Zambrano
Boca Raton,FL
Summary
Experience Office Manager. Highly dependable and reliable.
Utilizes efficient organizational skills and effective communication to ensure smooth office workflow. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.
Overview
10
10
years of professional experience
1
1
Florida Notary
Work History
Office Coordinator
Keane Architectural Woodwork Inc
Coconut Creek, FL
02.2025 - Current
- Completed weekly payroll for 85 employees.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Maintained strict confidentiality of sensitive information, upholding the highest level of professionalism at all times.
- Maintained accurate records and filing systems for project documentation.
- Create PO and following the purchasing process.
- Bookkeeping, General entries, Bank reconciliation.
Bill Payroll Manager
CGA Holdings
Boca Raton, FL
03.2022 - 03.2025
- Managed payroll processing for over 500 employees, ensuring compliance with federal and state regulations.
- Streamlined payroll procedures, resulting in improved accuracy and reduced processing time.
- Coordinated new hire and termination processes to facilitate smooth operations.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Processed payroll garnishments such as tax liens and child support.
- Trained and supervised payroll staff, fostering a collaborative team environment focused on efficiency.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
Office Manager
Wilco Electrical LLC
Royal Palm Beach, FL
02.2016 - 03.2022
- Managed office operations, ensuring efficient workflow and adherence to organizational policies.
- Coordinated schedules and meetings for executives, optimizing time management and resource allocation.
- Implemented office procedures to enhance productivity and reduce operational delays.
- Developed and maintained filing systems, ensuring easy access to critical documents and information.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Billing
- AP/AR
- Payroll procesing
Education
MBA - Finance
University Pontificia Bolivariana
Medellin, Colombia12-2004
Bachelor of Administration -
University Pontificia Bolivariana
Medellin, Colombia03-2001
Skills
- Schedule coordination
- Office administration
- Office management
- Customer service
- Administrative support
- Bookkeeping
- Account reconciliation
- Clerical support
- Billing
- Employee supervision
- Payroll and budgeting
Languages
Spanish
Native or Bilingual
English
Professional Working
Timeline
Office Coordinator
Keane Architectural Woodwork Inc
02.2025 - Current
Bill Payroll Manager
CGA Holdings
03.2022 - 03.2025
Office Manager
Wilco Electrical LLC
02.2016 - 03.2022
MBA - Finance
University Pontificia Bolivariana
Bachelor of Administration -
University Pontificia Bolivariana