Accounting Specialist
Polline Bodin
Twin Cities Pain Clinic
Bloomington,MN
18
Years of experience
Accounting specialist with a background in invoice processing, accounts payable, bank deposits, and expense administration across multiple business units. Known for reconciling high invoice volume, supporting cash controls, maintaining vendor records, and handling reporting and special projects with accuracy and discretion.
Work History
Accounting Specialist
1 Year 9 Months- Entered data and matched 150+ invoices per week across 14 bank accounts and business units.
- Prepared weekly accounts payable check runs, including ACH/NACHA file generation and upload into Wells Fargo CEO.
- Supported daily bank transaction reporting across 14 bank accounts.
- Completed weekly cash and bank deposits.
- Processed daily desktop deposits.
- Coordinated petty cash management and reconciliations for 9 metro locations, ensuring accurate funds tracking.
- Oversaw p-card transactions and reconciliations across multiple departments, maintaining compliance and accuracy. and reconciliations.
- Processed year-end 1099 reporting and filing.
- Created and maintained purchase orders.
- Compiled payroll reporting and distribution materials.
- Supported OCR technology implementation as add-on to existing ERP.
- Completed ad hoc reporting and special projects for management, providing insights to inform decision-making.
- Administered Wells Fargo ExpenseOne expense management workflows.
Accounting Specialist
1 Year 3 Months- Processed daily cash receipts through online payment portal and personal checks.
- Prepared and posted daily bank deposits to ensure accurate cash flow management.
- Prepared weekly accounts payable check runs.
- Supported accounts payable invoice tracking and data entry.
- Protected sensitive information with strong discretion and confidentiality.
- Managed ad hoc reporting and project support to align with departmental objectives.
- Completed filing of eviction action complaints with MNEfile to initiate legal proceedings. in MNEfile and coordinated delivery with process server to expedite legal proceedings.
- Collaborated with Park Avenue legal vendor on Hennepin County eviction action matters.
Accounting Associate
11 Months- Coordinated AP payable approvals and prepared all required backup for timely payments
- Managed Wells Fargo ExpenseOne database, trained employees, and approved expense transactions for accurate reporting
- Prepared and submitted MN Sales and Use Tax reports
- Administered corporate card program, ensuring compliance and efficient management
- Generated ad hoc reports for management review and projects
- Handled sensitive information with utmost discretion
Accounting Assistant
1 Year 9 Months- Supported VP Finance as accounting assistant for small company.
- Managed AP, AR, billing, collections, T&E administration, and cash application tasks to ensure accurate financial operations.
- Prepared monthly sales and use tax filings for 45 states through Avalara.
- Analyzed Experian credit data for prospective customers, establishing credit limits to mitigate financial risk.
- Compiled and presented reports for management review, supporting decision-making for various projects.
- Maintained strict discretion with sensitive information.
- Maintained office supply inventory and placed orders.
Accounting Specialist
5 Months- Supported Red Wing Shoes Inc. in Red Wing, MN as Sr. Accounts Payable Specialist.
- Managed overseas finished goods past-due payables, bringing $50 million current within 9 weeks.
- Supported AP Manager with setup and rollout of new credit card feed into SAP Concur.
- Trained Sr. AP Specialist on Concur best practices, enhancing corporate credit card feed monitoring.
- Assisted AP Manager with research and process improvements for payment cash forecasting.
- Partnered with internal employees to simplify shoe sample invoice receipt and processing workflow, improving efficiency.
- Completed ad hoc reporting and projects for management.
- Maintained confidentiality of sensitive information in financial processes.
AP Travel and Expense Associate
6 Months- Managed Concur travel and expense operations for 200+ employees across United States, Australia, Hong Kong, Singapore, and EMEA.
- Validated expense report compliance while preparing T&E reimbursement data for payroll submission.
- Trained internal staff on travel policy, corporate card use, and Concur navigation.
- Delivered new hire training on travel policy, corporate card guidelines, and Concur usage to support adoption and compliance.
- Resolved American Express card issues, employee questions, and disputes for United States and Canada corporate card program while maintaining cardholder updates for new hires and terminations.
- Reduced administrative effort for internal sales staff by implementing Concur Drive for mileage tracking and logging.
- Supported monthly reconciliation of 6 American Express accounts through statement analysis and review.
- Processed accounts payable transactions in Oracle ERP by coding invoices, securing approvals, and entering liabilities accurately.
- Maintained confidentiality by safeguarding sensitive information with consistent discretion.
Senior Accounts Receivable Specialist
2 Years 2 Months- Independently managed AR Trial Balance report (DSO) with over 500+ customers and an average monthly report total of approximately 7 Million
- Lowered Surmodics' bad debt exposure from 750K to 150K in 3 months
- Developed efficiencies and standard operating procedures for Credit and Collections policy, transitioned AR from paper to electronic storage, and implemented new processes for R&D billing submissions, reducing duplicate billings and submission confusion.
- Billing: work closely with internal Engineers to understand and bill R&D services while also ensuring all required paperwork is submitted per internal SOX key controls
- Virtual Credit Card terminal management; work closely with merchant services on virtual terminal issues and maintenance
- Work closely with all levels of executive management
- Completed ad hoc reporting and projects based on management requests
Accounts Payable Specialist
10 Months- Supported weekly check runs and processed approximately 5 million in monthly payables through check, wire, and ACH.
- Processed accounts payable entries, completed G/L coding, obtained invoice approvals per authorization policy, and entered invoice data to ensure timely payment and compliance.
- Reconciled accounts payable and goods received note accounts monthly, maintaining accuracy in financial records and facilitating smooth operations.
- Reviewed employee expense reports for policy compliance, identifying discrepancies and ensuring adherence to company policies.
- Managed sensitive information carefully to maintain confidentiality.
- Collaborated with executive management to align on strategic goals.
Expense Processor
1 Year 1 Month- Reviewed expense reports and vendor invoices for policy compliance.
- Facilitated weekly client billing and invoicing processes to ensure timely funding.
- Entered relocating employee expense reports into relocation software.
- Collaborated on various special projects to enhance operational efficiency, including credit flowchart and client documentation.
- Managed sensitive information while supporting executive management at all levels.
9 Months
A/P Clerk
2 Years- Processed accounts payable invoices by coding entries, securing required approvals, and entering liabilities into accounting software; facilitated timely weekly check runs to ensure vendor payments.
- Supported outside vendors by resolving invoice discrepancies and responding to billing questions.
- Resolved travel vendor issues, negotiated corporate hotel rates, administered employee card for Diners Club, processed cash deposits, and provided confidential support for executive management.
- Added new hires into Concur, trained staff on Concur use and company policies, and audited expense reports; streamlined executive reporting for clearer insights.
Sales Support Sr. Associate
1 Year- Registered Channel Business Partner for exclusive sales rights to a company using fluid database.
- Conducted extensive email and phone communications with Sales and Channel Business Partners to facilitate collaboration.
- Managed ad hoc projects for VP of Sales Operations, ensuring timely completion aligned with company goals.
- Worked closely with all levels of Executive Management
Accounting Specialist, Lead
2 Years- Managed customer collections through phone, email, and salesperson outreach, improving recovery of overdue payments.
- Executed monthly reconciliations and compiled ad hoc spend reports for all departments, enhancing visibility into organizational expenditures.
- Processed accounts payable invoices, obtained needed approvals, and entered liabilities into accounting software.
- Prepared weekly check runs and supported timely payment processing.
- Worked with outside vendors to resolve invoice questions and payment issues.
- Recorded customer payments and updated account credits in accounting software.
- Partnered with corporate legal counsel on severely delinquent customer accounts.
- Audited expense reports and prepared executive reporting while coordinating with travel vendor to resolve travel issues and address internal inquiries.
- Added new hires to Concur and trained staff on system use and company policies.
Skills
Monthly reconciliations
Expense auditing
Cash applications
Collections oversight
Accounts management
Financial reporting
Invoice management
Corporate card management
ERP systems expertise
Ad hoc reporting
Office Suite proficiency
Expense strategies
Customer management
Timeline
Accounting Specialist
Twin Cities Pain Clinic
02.2025 - CurrentRead More
Accounting Specialist
Park Avenue of Wayzata
07.2023 - 10.2024Read More
Accounting Associate
Walker Art Center
02.2022 - 01.2023Read More
Accounting Assistant
Becker Arena Products, Inc.
05.2020 - 02.2022Read More
Accounting Specialist
Robert Half, Inc.
10.2019 - 03.2020Read More
AP Travel and Expense Associate
Ergotron, Inc.
03.2019 - 09.2019Read More
Senior Accounts Receivable Specialist
Surmodics, Inc.
01.2017 - 03.2019Read More
Accounts Payable Specialist
Surmodics, Inc.
03.2016 - 01.2017Read More
Expense Processor
Plus Relocation Services, Inc.
02.2015 - 03.2016Read More
Sabbatical
05.2014 - 02.2015Read More
A/P Clerk
Edmentum, Inc.
01.2012 - 01.2014Read More
Sales Support Sr. Associate
Dell Compellent, Inc.
01.2011 - 01.2012Read More
Accounting Specialist, Lead
Edmentum, Inc. (formerly PLATO, Inc.)
01.2009 - 01.2011Read More