Priscilla Lopez
Dixon
Summary
Results-driven Project Coordinator with extensive experience managing complex projects across diverse industries. Expert in leading cross-functional teams and communicating project goals to enhance execution. Skilled in problem-solving and strategic planning, consistently improving workflow processes and achieving objectives on time.
Overview
23
23
years of professional experience
Work History
Project Coordinator
Ample Electric, Inc.
Sacramento
05.2025 - Current
- Coordinated project schedules for electrical distribution installations, spoils disposal requests, and traffic control.
- Developed and implemented project tracker/calendar, facilitating daily operations and ensuring compliance with manpower standards.
- Organized project meetings, capturing key decisions and action items for effective follow-up.
- Created standard operating procedures for onboarding employees and project closeout, enhancing consistency and clarity.
- Create and track Purchase Orders for each project.
- Monitored bids and maintained bid calendar for ongoing projects.
- Onboard new employees, and set them up in ISN, and track training renewals.
- Produced thorough, accurate and timely Attainment reports of project activities.
- Assessed, monitored and reported on work progression to PG&E and vendors.
Lead Project Coordinator
Underground Electric Construction Co.
Benicia
05.2016 - 05.2025
- Applied meticulous attention to detail in project documentation and execution.
- Coordinated resource allocation across projects to enhance overall performance.
- Applied analytical thinking to identify and resolve project challenges.
- Trained new project coordinators and provided operational support to field crews, engineers, and project managers.
- Scheduling - accurately scheduled PG&E projects in the Bay Area Region, Central Valley, Central Coast, and North Region.
- Project Field Support - assembled job packages for crews, scheduled city, county, and Caltrans notifications, scheduled traffic control, set up pre-con meetings, and made schematic maps and circuit maps.
- Maintained comprehensive records of project documentation, including employee logistics, inspection schedules, bid estimates, permits, and scheduling workbooks.
- Prepared and submitted pay estimates, invoices, and work authorizations for clients, detailing costs associated with their respective projects.
- Maintained organized record keeping of project documents and activities.
- Worked effectively in team environments to make the workplace more productive.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Contributed innovative ideas and solutions to enhance team performance and outcomes.
- Construction Engineering - specializing in Underground Gas, Fuel, and Electrical Pipeline. Company website not provided.
Contract Administrative Assistant
Underground Construction Company, Inc.
Benicia
07.2015 - 05.2016
- Construction Engineering - specializing in Underground Gas, Fuel, and Electrical Pipeline. Company website not provided.
- Assisted in preparing contracts and compliance documents for regulatory review, supporting timely approvals and adherence to legal standards.
- Coordinated project documentation and filing for underground construction projects, ensuring accurate record-keeping and compliance with industry regulations.
- Managed scheduling for meetings and site visits with contractors and clients, facilitating clear communication and coordination throughout project phases.
Administrative Assistant
Baldi Bros. Inc.
Beaumont
03.2006 - 04.2015
- Coordinated and provided comprehensive administrative support to internal and external personnel, including Air Force, Navy, subcontractors, and Baldi Bros., facilitating smooth communication and project execution.
- Followed up with subcontractors to resolve missing or incomplete compliance documentation, ensuring timely project progression.
- Coordinated with subcontractors, project managers, and engineers to obtain subcontractor information for new agreements and proposals.
- Ensure the subcontractor complies with safety and insurance requirements, and endorsements.
- Prepare and issue subcontract agreements.
- Enhanced Subcontractor Compliance Log by implementing a color-coded legend to quickly identify active, expired, and incomplete/canceled subcontractors, maintaining daily updates.
- Prepare weekly reports on the status of projects.
- Issue work authorizations for quotes, proposals, and change orders received by the requester, and follow up with requesters and sub-tiers for execution on documentation.
- Review subcontractor diversity and union affiliation.
- Track and maintain subcontractor Gold Shovel Certification list.
- Compile approved vendor list.
- Prepare and maintain Staff meeting agenda updates.
- Coordinate with the Safety department to improve UCCo's safety documentation; to streamline, revise, and clarify important safety requirements for subcontractors.
- Maintain multiple directories of electronic and hard copy contract files.
- Created an administrative manual for contract position.
- Scheduled Badging (base passes), Airfield Driving Courses, Random Drug Testing.
- Prepared & submitted AIIA plans for different airfield projects.
- Accurately generated, recorded, and completed - daily timesheets, equipment, and production reports to Navy and Baldi Bros.
- Cost Code - Supplier Receivables.
- Resolved, and facilitated any new procedures on regulations or documentation with Navy, Air Force, Baldi Bros., and subcontractors.
- Improved Baldi Bros., timesheets, by applying an Excel formula to accurately calculate data for employee classification and hours.
- Organization-successfully implemented organization by creating pivot tables and charts for materials received on site.
- Prepared/Track/Record - RFI/RFP Logs, 3-Week Look Ahead Schedules, Weather Reports, ARB Reports, SWPPP Reports, Subcontractor Reports.
- Implemented a Subcontractor Tracking Checklist to track completed/executed, pending/in review, and incomplete documentation items.
- Locate and update USA North/South tickets.
- Company not specified. Company website not provided.
Secretary
Precision Developments Inc.
Yuma
04.2003 - 03.2006
- Recorded, interpreted, and proofread airfield production/quality control meeting minutes to maintain accurate documentation for project stakeholders.
- Processed burn and dig permits, coordinated USA North renewals, generated safety evaluation reports to ensure compliance and safety standards.
- Resolved and consistently met scheduled deadlines.
- Submitted weekly/monthly invoices and recycle reports to Baldi Bros and Navy, supporting financial tracking and project accountability.
- Updated and maintained laboratory testing logs from Geotechnical Testing Services.
- Supported project management in the New Sun Homes development, facilitating planning and construction processes.
- Recorded information served legal documentation purposes.
Education
A.S - Business Administration
Solano Community College
Fairfield, CA04-2025
Certificates - Receptionist, Word Processor, Secretary
TLJC-Business Office Technology
Tahlequah, OKSkills
- Project management
- Office administration
- Scheduling expertise
- Team collaboration
- Customer relations
- Accounts management
- Data entry
- Bookkeeping
- Risk management
- Microsoft Office Suite
- Organizational skills
- Communication skills
Websites
Accomplishments
- Underground Construction Co., Inc., Achieved in this position, streamlined new organizational and tracking methods, and successfully managed to fully execute subcontract agreements and safety documentation procedures for numerous subcontractors on PG&E, Southwest Gas, Hensel & Phelps, and Burns and McDonnell, and All Plains American Pipeline projects.
- Baldi Bros. Inc., Successfully managed, organized, and completed numerous projects for the Department of Defense (DoD) at Travis Air Force base, Fairfield, CA; and USMC Air Station, Yuma, AZ; the projects range from Taxiway's, Aircraft Parking Aprons, Airfield Lighting, and Runway & Assault Landing Zones.
- Precision Developments, Inc., Successfully managed and completed over 100 residential development subdivision files in the foothills of Yuma, AZ. Coordinated with subcontractors, guided and directed organization in office management with files and office setup, and accurately processed invoices and payroll.
References
- Daniel Shaw, Director, Mears Group Inc, 707-759-0760
- Pat Baldi, Owner, Baldi Bros. Inc., 201 California Ave, Beaumont, CA, 92223, 951-906-9350, 951-845-9521
- Phil Pedersen, Engineering Technician, ROICC, 191 W Street, Bldg. 912, Travis AFB, CA, 94535, 916-508-8873
Employment Skills
- Developed ability to work in a fast-paced atmosphere
- Skilled in Microsoft Office 2013
- Maintained excellent customer relations and developed customer rapport
- Diplomatically resolved customer service calls in residential development
- Experienced assisting in Accounts Payable/Receivable/Bookkeeping
- Ability to follow instructions well and make decisions with no supervision
- Accurately maintained record-keeping procedures
- Improved and implemented documentation for accuracy and tracking
- Effectively developed telephone communication skills
- Proficient in meeting deadlines
- Excellent Communication/Organizational skills
- Office Management
- Skilled in Data Entry
- Trained in 10-Hr OSHA Safety Training
- Confined Space Training
Activities
- Writing Poetry
- Health and Wellness - I enjoy learning about holistic health remedies, and biohacking health.
Timeline
Project Coordinator
Ample Electric, Inc.
05.2025 - Current
Lead Project Coordinator
Underground Electric Construction Co.
05.2016 - 05.2025
Contract Administrative Assistant
Underground Construction Company, Inc.
07.2015 - 05.2016
Administrative Assistant
Baldi Bros. Inc.
03.2006 - 04.2015
Secretary
Precision Developments Inc.
04.2003 - 03.2006
A.S - Business Administration
Solano Community College
Certificates - Receptionist, Word Processor, Secretary
TLJC-Business Office Technology