Rachel Arroyo
Long Beach,CA
Summary
Dedicated office assistant skilled in managing student records and coordinating communication. Known for strong attention to detail and ability to train staff, ensuring smooth operations and improved productivity across teams.
Overview
16
16
years of professional experience
Work History
Intermediate Office Assistant
Long Beach Unified School District
Long Beach
02.2018 - Current
- Managed student records and ensured accuracy in data entry for multiple departments.
- Coordinated communication between staff, parents, and students to streamline information dissemination.
- Assisted with scheduling appointments and organizing meetings for administrative staff.
- Developed efficient filing systems to improve document retrieval processes across the office.
- Trained new office staff on procedures, enhancing team productivity and support capabilities.
- Oversaw inventory management of office supplies, ensuring availability for daily operations.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Compiled and analyzed data to produce reports.
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
Administrative Assistant Manager
Green Zahn & Associates
Seal Beach, CA
02.2010 - 02.2018
- Coordinated office operations, enhancing workflow efficiency and supporting team objectives.
- Managed scheduling and calendar activities, ensuring optimal time management for executive staff.
- Developed and maintained filing systems, improving document retrieval and organization processes.
- Oversaw vendor relationships, negotiating contracts to reduce operational costs effectively.
- Trained new administrative staff on company policies and procedures to ensure compliance and consistency.
- Analyzed administrative workflows, identifying areas for enhancement to boost productivity levels across teams.
- Led special projects aimed at optimizing resource allocation and improving overall office functionality.
- Ensured timely completion of projects by effectively managing deadlines and delegating tasks appropriately.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
- Negotiated and executed contracts on behalf of department.
- Managed supervisor itinerary and appointments and streamlined scheduling procedures.
Education
Bachelor of Science - Hospital Administration
Chapman University
Orange, CA2000
Skills
- Customer service
- Positive attitude
- Time management
- Data entry
- Organizing and categorizing
- Administrative support
- Resourceful
- Office administration
- Prioritizing work
- Excel spreadsheets
- File maintenance
- Clerical support
- Document management
- Valid Driver's license
- Bookkeeping
- Calendar management
- Payment processing
- Spreadsheet creation
- Digital file management
- Quickbooks
- 75 wpm typing speed
Timeline
Intermediate Office Assistant
Long Beach Unified School District
02.2018 - Current
Administrative Assistant Manager
Green Zahn & Associates
02.2010 - 02.2018
Bachelor of Science - Hospital Administration
Chapman University