Rachel Reed
Oldsmar,FL
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
10
10
years of professional experience
Work History
Executive Assistant
CCJ Engineering
Clearwater, FL
11.2020 - Current
- Prepared travel arrangements for the President, including airfare, hotel accommodations, rental car reservations.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Maintained confidential records and files related to executive operations.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Developed effective filing systems for easy retrieval of information when needed.
- Monitored incoming emails and responded accordingly in a timely manner.
- Managed daily invoices, reports and proposals.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
Head Coach
Pinellas Heat Elite Volleyball Club
Clearwater, FL
11.2016 - Current
- Developed and implemented practice plans to ensure team success.
- Served as a mentor for student-athletes on the team by providing guidance in academics, athletics, and personal development.
- Prepared detailed reports on individual player progress throughout the season.
- Assisted athletes in developing mental skills such as focus, concentration, motivation, discipline, goal setting.
- Ran drills and fitness circuits to improve athletes' coordination and skills.
- Worked with boosters, parents and school administrators to handle support functions.
Office Manager
Medfab Corporation
Oldsmar, FL
08.2022 - 08.2023
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Coded and entered daily invoices.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Provided administrative support to management team including preparing reports and presentations.
- Managed office inventory and placed new supply orders.
- Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
Administrative Assistant
Fisher Architects
Clearwater, FL
08.2018 - 09.2020
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Created travel arrangements for senior managers according to their requirements.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Processed invoices for payment using accounting software applications.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Prepared expense reports on behalf of executives in accordance with company policies and procedures.
Lead Sales Associate
Pacific Sunwear
Gainesville, FL
08.2014 - 02.2016
- Maintained neatness and cleanliness throughout the store environment.
- Processed payments and returned receipts, cash, coin and cards to customers.
- Organized sales floor to keep products and displays presentable and in sellable condition.
- Greeted patrons warmly at store entrance and offered assistance with finding needed items.
- Organized store displays for maximum visibility of products.
- Provided customer service to ensure satisfaction.
Front Desk Receptionist
Endodontic Associates Dental Group
Trinity, FL
2016 - 2018
- Assisted with scheduling appointments for clients and visitors.
- Greeted customers warmly and made them feel welcome.
- Answered incoming calls, redirected callers to the appropriate personnel or department and took messages as needed.
- Maintained an organized reception area and ensured that all guests were attended to promptly.
- Provided administrative support such as filing documents, photocopying and scanning materials.
- Processed payments from customers using a variety of payment methods including credit cards, checks and money orders.
- Submitted prior authorization requests to insurance companies when necessary along with verifying insurance
Education
East Lake High School
Tarpon Springs, FL06.2012
Some College (No Degree) - Business
Lipscomb University
Nashville, TNSkills
- Business Administration
- Invoice Processing
- Administrative Support
- Customer Service
- Scheduling
- AR/AP
- QuickBooks
- Office Management
Accomplishments
- 2010 Class 5A and 2011 Class 8A Volleyball State Champion
- All-State team in 2011 and the All-District team from 2009-2011.
- High school accolades include: team captain in 2010 and 2011, MVP in 2011, Bright House Sports Network Honorable Mention, MaxPreps AVCA Player of the week twice, Knology Cup Athlete of the Week, played on the Pinellas County Senior All-Star Team, Pinellas County Athletic Conference-First Team All County, State All-Star Team, Coaches Association District 8A Player of the Year and St. Pete Times 2011 All-Pinellas County Co-Player of the Year.
- Club accolades include: being a member of the Big South Qualifier Championship Team and Baltimore Northeast Qualifier Championship Team.
- Attended Lipscomb University in Nashville, TN on D1 volleyball scholarship. Currently an Assistant Varsity Coach at East Lake High School
Languages
Spanish
Limited
Timeline
Office Manager
Medfab Corporation
08.2022 - 08.2023
Executive Assistant
CCJ Engineering
11.2020 - Current
Administrative Assistant
Fisher Architects
08.2018 - 09.2020
Head Coach
Pinellas Heat Elite Volleyball Club
11.2016 - Current
Lead Sales Associate
Pacific Sunwear
08.2014 - 02.2016
Front Desk Receptionist
Endodontic Associates Dental Group
2016 - 2018
East Lake High School
Some College (No Degree) - Business
Lipscomb University
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