Rae Rogers
Worcester,Massachusetts
Summary
Dependable accounting professional acknowledged for reliability, integrity and quick-learning ability. Highly skilled in Accounts Payable and Receivable with an eye for identifying and correcting errors. Dedicated with strong work ethic and resourceful nature.
Overview
26
26
years of professional experience
Work History
Accounting Assistant
Worcester Business Journal/NE Business Media
2016.10 - Current
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements and statements.
- Communicated with suppliers to reconcile invoice payments.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- Monitored status of accounts receivable and payable to facilitate prompt processing.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Completed weekly check runs and maintained accounting ledgers by verifying and posting account transactions into accounting system.
- Directed clients to appropriate accountants, answered phone calls and replied to office emails for excellent customer service.
- Reconciled company accounts for credit cards, employee expenses.
- Transferred data and documents for smooth system migrations and software updates.
- Reviewed general ledger entries and assessed accuracy.
- Reported financial data and updated financial records in ledgers and journals.
- Reviewed figures, postings and documents for correct entry, completeness and accuracy.
- Prepared itemized statements, bills or invoices and recorded amounts due for items purchased or services rendered.
- Used accounting software to prepare weekly and monthly financial reports.
- Provide accounting and clerical support to the Accounting Manager.
- Process accounts payable invoices in QuickBooks and ensure accuracy
- Process account receivable in Magazine Manager.
- Prepared and processed documents to disburse funds or make deposits
- Request and process W-9 forms from new vendors in QuickBooks.
- Facilitated application check payments to open invoices in Magazine Manager
- Communicated directly with clients regarding invoice/payment discrepancies
- Prepare, fulfill and distribute checks.
- Assist with QuickBooks to ensure all data is entered correctly
- Order office supplies as needed for company employees.
- Scan and file/log accounting documents.
- Opened, processed, scanned and routed daily office mail as required
Clerical Assistant, Human Services Department
Quinsigamond Community College
2017.10 - 2018.06
- Digitized [Number] [Type] documents to increase productivity of [Type] tasks.
- Composed sensitive, confidential reports and documentation.
- Streamlined [Type] processes by working closely with [Job title] to confirm, edit and verify [Type] information.
- Tracked and analyzed expenses for department's funds and budget and submitted updated reports to [Job Title] on [Timeframe] basis.
- Supported team members and customers with efficiently [Action] and [Action].
- Maintained records of material flow, compiling and organizing related data.
- Took initiative to help upper management with [Type] tasks and coordinate [Type] events.
- Assisted team members with administrative requirements by expertly using diverse office software.
- Prepared meeting materials and took clear notes to distribute to stakeholders.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Managed records and data transfer, ensuring traceability and improving operations through automated systems.
- Coordinated [Job title]'s Outlook calendar and scheduled meetings and events.
- Provided clerical support to two professors
- Coordinate meetings, schedule meeting rooms, take meeting minutes, track attendance and distribute materials.
- Coordinate the Human Services Department Annual Appreciation luncheon
- Outreach to Human Services Department member as needed.
- Request purchase orders and order office supplies for the department
- Typed correspondence emails, and spreadsheets and revised records as needed
Executive Office Assistant
Leveraged EPM
2014.12 - 2015.04
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
- Created expense reports, budgets and filing systems for management team.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Filed paperwork and organized computer-based information.
- Handled incoming and outgoing mail, email and faxes.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Managed and reviewed filing and office systems.
- Used QuickBooks to produce monthly invoices, reports and other deliverables.
- Created and managed office systems to efficiently deal with documentation.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Worked with senior management to initiate new projects and assist in various processes.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Prepare monthly invoices for American Partners in the Harvest online portal.
- Enter President and Vice President expense information in Expensify online.
- Assist President and Vice President as necessary with flight and hotel booking.
- Order and ship office materials as needed for company employees.
- Review corporate documents and make changes as requested or needed.
- Create a filing system for all new hire documents.
Reunion Assistant
MIT Sloan School Of Management (Office Of External
2013.01 - 2014.06
- Greeted guests in with friendliness and professionalism.
- Worked closely with manager to provide effective assistance for specific aspects of business operation.
- Answered incoming calls, processed requests and relayed messages to appropriate personnel.
- Assisted manager in all aspects of business operations.
- Attended to office operations and required paperwork.
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Keyed all data into [Software].
- Authored clear and professional business documents.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Enhanced efficiency of [Job title] work by organizing resources, records and personnel to accomplish demanding targets.
- Organized documentation for smooth [Action] in only [Timeframe].
- Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks.
- Communicated proactively with supervisors, immediately explained issues and teamed on appropriate solutions.
- Worked closely with coworkers to strategically plan for reunion activities.
- Ensure ongoing accuracy of information regarding reunion activities in the CVENT online registration system.
- Collaborate with MIT Sloan staff on updates and changes made in CVENT or as it applied to reunion activities.
- Initiate changes in CVENT either online or by phone with CVENT technical support staff.
- Manually register alumni over the phone or assist online with any questions.
- Track and maintain registration emails and correspondence.
- Actively participate in meetings pertaining to MIT Sloan Reunion Weekend.
- Provide ongoing communication and updates to staff during the planning stages.
- Create, track and maintain schedules for reunion activities.
- Attend the MIT Sloan Reunion Weekend to register and support alumni during events.
- Provide onsite customer service to alumni and collect payment
- Outreach to faculty to confirm speaking engagements and and confirm classroom needs.
- Book Audio Visual needs, catering and facilities required.
- Order necessary Reunion Weekend related items: balloons, ribbons, photo booth and props.
- Provide post Reunion Weekend documentation.
Senior National Account Manager
Willwork Exhibit Services
1997.09 - 2008.02
- Client outreach for contract renewals and determined client status relating to the trade show.
- Verified submission of proper insurance documents for show management and general contractor.
- Entered all labor request form, prepare estimates and confirm show dates, venue and labor
- Submit labor requests and all order changes to production.
- Estimated profitability of each job based on set labor costs in variable cities in which we were open or subcontracted.
- Set meetings with key accounts to discuss process improvements, assess client satisfaction and collaborate on ways to improve service and communication.
- Identified upcoming shows to the New England area, managed calendar of events and forecasted labor required on a show-by-show basis.
- Appointed leadman for setup/teardown based on skill set and complexity of booth properties.
- Supervised Customer Service Desk on the show floor assisting clients and providing them with runners to acquire materials when needed.
- Reviewed blueprints and generated estimates for clients based on strict time constraints of trade shows.
- Produced all final billing and input into Peachtree Accounting System.
- Allocate payroll hours and submit payroll for processing.
Education
Bachelor of Arts - Psychology
Michigan State University
East Lansing, MI05.1997
Skills
- Data Collection
- Account Evaluation
- Payment Processing
- Ledger and Journal Entries
- Check Disbursement
- File and Database Management
- Data Processing
- Verbal and Written Communication
- Expense Reports
- Microsoft Office
- Account Reconciliation
- Attention to Detail
- Accounts Payable and Receivable Expertise
Volunteering
WEST TATNUCK ELEMENTARY SCHOOL P.T.A Worcester, MA
Vice President / Fundraising Co-Chair 2011-2012
- Exceeded the prior year fundraising goals in 2011-2012 by over $5000.
- Provide leadership and management to parent volunteers with diverse backgrounds.
- Manage fundraising and budget allocations for annual Spree Day and field trips.
- Classroom volunteer, including organizing and assisting with classroom parties, field trips, and craft projects.
- Identify new fundraising initiatives, including supporting teachers for bake sales, book fairs
- Organized an Ann Taylor Fashion show with store sales staff and recruited parents model.
- Interviewed representatives from fundraising companies and chose sales according to the highest level of products and greatest profit to our organization.
Timeline
Clerical Assistant, Human Services Department
Quinsigamond Community College
2017.10 - 2018.06
Accounting Assistant
Worcester Business Journal/NE Business Media
2016.10 - Current
Executive Office Assistant
Leveraged EPM
2014.12 - 2015.04
Reunion Assistant
MIT Sloan School Of Management (Office Of External
2013.01 - 2014.06
Senior National Account Manager
Willwork Exhibit Services
1997.09 - 2008.02
Bachelor of Arts - Psychology
Michigan State University
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