Rah Chalmers
Summary
Dynamic and resourceful Senior Executive Assistant and Executive Business Partner with over a decade of experience supporting founders, co-founders, and executive teams. Partners with leadership by anticipating needs, streamlining communication, and implementing systems that enable executives to focus on strategic priorities.
Excels at managing complex calendars, travel, projects, and high-impact events while keeping teams aligned and operations running smoothly. Builds trusted relationships across all levels to foster collaboration, clarity, and momentum in fast-paced environments.
Energetic, proactive, and detail-oriented, bringing discretion, professionalism, and a solutions-driven mindset to every partnership—committed to maximizing executive impact and driving meaningful organizational results.
Overview
11
11
years of professional experience
Work History
Executive Business Partnership of Operations to Co-Founder & CEO
Section 2
03.2025 - Current
- Own end-to-end calendar management for CEO, handling prioritization, scheduling, buffers, and workflows across departments.
- Lead internal prep and logistics for exec team stand-ups, syncs, and strategic meetings.
- Partner cross-functionally with Sales, Marketing, Finance, Ops, and Product to streamline decision-making and execution.
- Support high-priority, sensitive projects (NDAs, cap tables, SOP rollouts, restructuring) requiring discretion and confidentiality.
- Implemented repeatable workflows to optimize executive time and priorities.
- Develop, implement, and maintain company-wide policies and procedures to ensure operational consistency, compliance, and alignment with organizational goals.
- Collaborate with leadership and cross-functional teams to draft policies that address legal, regulatory, and organizational requirements.
- Evaluate existing processes and identify gaps, creating new policies to standardize workflows and mitigate risk.
- Communicate policies across the organization, providing guidance and training to ensure proper understanding and adherence.
- (Equity)
Executive Business Partnership to Marketing & Events
Moov
03.2025 - 09.2025
- Plan and execute internal/external events including fintech_devcon, board meetings, and executive offsites.
- Manage vendor selection, budgets, contracts, and logistics while ensuring brand consistency and premium attendee experience.
- Build systems for sponsor and speaker onboarding, aligning cross-functionally to streamline intake and prep.
- Handle sensitive communications with professionalism and serve as liaison for high-profile stakeholders.
- (Contract)
Executive Business Partnership Commercial CRO | Program Manager
Source
10.2024 - 03.2025
- Serve as a strategic partner to the Commercial CRO, managing executive priorities, critical initiatives, and cross-functional programs.
- Managed CRO's calendar, communications, and leadership meeting logistics.
- Coordinated department-wide priorities, sales leader accountability, and follow-up tasks across Commercial org.
- Developed leadership decks, streamlined workflows, and improved execution through proactive cross-team alignment.
- Prepare executive-level presentations, dashboards, and reports on program progress, commercial performance, and strategic initiatives.
- Facilitate executive meetings, strategic workshops, and off-sites, including agenda creation, follow-ups, and action tracking.
- Identify opportunities to optimize commercial operations, streamline reporting, and implement process improvements.
- (Contract)
Executive Business Partnership to Co-Founder & CEO
Moov
04.2021 - 08.2024
- Fully owned complex calendar management and confidential communications for CEO.
- Mentor and guide support staff, cultivating high-performing teams that drive executive and organizational success.
- Proactively identify challenges and implement solutions to ensure smooth operations and support rapid company scaling.
- Engage the CEO in shaping company vision, translating strategic goals into actionable plans, and driving organizational alignment.
- Produced major internal/external events including fintech_devcon, board meetings, and leadership off-sites, and strategic workshops, including agenda creation, follow-ups, and action tracking.
- Drove cross-functional projects with Engineering to improve executive workflows and automate routine tasks.
- Supported COO and Sales on revenue-driving initiatives and decision-making.
- Created scalable systems for intake, scheduling, and follow-up to increase leadership bandwidth.
- Plan, coordinate, and execute company-wide all-hands meetings, including agenda development, presentations, and post-meeting follow-ups.
- Partner with the President to support venture capital fundraising efforts, including preparing investor presentations, financial models, due diligence materials, and follow-up communications.
- Coordinate all aspects of VC engagement, from scheduling investor meetings to managing data rooms and tracking action items.
- Serve as a liaison between the President and potential investors, facilitating seamless communication and relationship management.
Executive Business Partnership to Co-Founder & CEO and COO
Verde Natural
09.2020 - 04.2021
- Directly supported CEO/COO in daily operations, sales processes, and SOP creation.
- Supported exec leadership in daily operations, SOP creation, and scaling processes.
- Built standardized procedures, streamlined intake, and managed compliance documentation.
- Served as HR point of contact, leading onboarding and employee communications.
- Processed bi-weekly/monthly payroll for employees, ensuring accurate and timely payment in compliance with local laws and regulations.
- Managed payroll reporting, tax filings, and year-end reconciliations to maintain compliance and avoid penalties.
- Coordinated new hire onboarding, including documentation, system access, and benefits enrollment.
- Developed and maintained onboarding materials and checklists to ensure a seamless new employee experience.
- Monitored and tracked onboarding progress, ensuring compliance with HR policies and company standards.
Executive Business Partnership to CEO
GoldBug
09.2018 - 09.2020
- Owned CEO's calendar, legal coordination, and board prep.
- Act as liaison between CEO and internal/external stakeholders, maintaining strong relationships and ensuring seamless collaboration.
- Manage confidential and sensitive information with discretion, including board communications, investor relations, and executive correspondence.
- Coordinate and execute high-impact projects, including strategic planning, product launches, and corporate events.
- Led scheduling of SOC meetings and built long-range calendar forecasts.
- Anticipated executive needs, managed sensitive documentation, and improved board-level communication flow.
Executive Business Partnership to Founder & CEO and CFO
CadiraMD
08.2017 - 09.2018
- Supported CFO and CEO with internal communication, restructuring projects, and reporting.
- Created decks and SOPs, aligning operations with performance goals.
- Secured sponsorships and mentoring for veteran transition programs.
- Fostered cross-functional relationships to facilitate communication and align departmental goals with organizational objectives.
- Recruited, hired, and trained initial personnel, working to establish key internal functions and outline scope of positions for new organization.
Executive Business Partnership to Founder & CEO and SVP
MusclePharm
10.2014 - 08.2017
- Managed athlete contracts and wellness sponsorship programs.
- Developed executive workflows and operational planning across multiple offices.
- Cut $800K in costs through process efficiency initiatives.
- Supported vendor management, HR documentation, and cross-company communications.
- Developed and implemented operational strategies to optimize supply chain efficiency and reduce costs.
- Mentored junior staff, fostering professional growth while enhancing team productivity and performance standards.
- Spearheaded process improvement initiatives that streamlined operations and increased overall organizational effectiveness.
Education
Bachelor of Science - Business Administration & English Composition
Southern Illinois University, Edwardsville
Edwardsville, IL01.2006
Skills
- Calendar, travel, and executive schedule management
- Microsoft Office & Google Workspace proficiency
- Project management tools and leverage AI tools
- Board materials, investor decks, and executive presentations
- Confidential data and document management
- HRIS, payroll, CRM, expense and finance management
- KPI tracking and reporting support
- Led company all-hands, off-sites, and team events
- Organized customer and client-facing meetings
- Strong organization and multitasking
- Excellent written and verbal communication
- Discretion and high emotional intelligence
- Proactive problem-solving and resourceful
- Cross-functional collaboration
- Adaptable and flexible
- Strategic and forward-thinking support
- Encouraging and supportive
Websites
Accomplishments
- Board Member for Zuma’s 2023-Present
- Executive producer and director of fintech_devcon 2021-2025 www.fintechdevcon.io
- 2023 Moxy Award Nominee
- 2023 “Power to Fly” Being a generalist in a specialized field
Timeline
Executive Business Partnership of Operations to Co-Founder & CEO
Section 2
03.2025 - Current
Executive Business Partnership to Marketing & Events
Moov
03.2025 - 09.2025
Executive Business Partnership Commercial CRO | Program Manager
Source
10.2024 - 03.2025
Executive Business Partnership to Co-Founder & CEO
Moov
04.2021 - 08.2024
Executive Business Partnership to Co-Founder & CEO and COO
Verde Natural
09.2020 - 04.2021
Executive Business Partnership to CEO
GoldBug
09.2018 - 09.2020
Executive Business Partnership to Founder & CEO and CFO
CadiraMD
08.2017 - 09.2018
Executive Business Partnership to Founder & CEO and SVP
MusclePharm
10.2014 - 08.2017
Bachelor of Science - Business Administration & English Composition
Southern Illinois University, Edwardsville
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