Randye Mallinson
Santa Fe,TX
Summary
Payroll professional with a strong background in payroll administration and compliance, dedicated to keeping processes accurate and running smoothly. Known for being collaborative, dependable, and flexible as organizational needs evolve. Skilled in payroll software and committed to confidentiality, bringing a thoughtful, people‑focused approach to delivering quality results.
Overview
13
13
years of professional experience
Work History
Payroll Specialist
Hitchcock ISD
Hitchcock, TX
01.2026 - Current
- Responsible for producing semi-monthly payroll in an accurate and timely manner by input of relative data, verification of accuracy and production of payroll checks.
- Streamlined payroll processes by implementing automation tools, reducing processing time significantly.
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Print all related payroll reports, including but not limited to IRS Form 941 and W-2.
- Prepare, balance and submit all TRS monthly reports.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Update payroll tables, including but not limited to federal and state taxes, deduction tables, pay code tables, and grant tables.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Created new hire and termination documents for payroll.
- Collaborated with human resources to maintain up-to-date employee information for precise payroll calculations.
- Documented and processed all garnishments for bankruptcies, student loans, and child support orders.
Accounting Clerk
Hitchcock ISD
Hitchcock, TX
01.2026 - 01.2026
- Maintained financial records using accounting software, ensuring compliance with district policies.
- Assisted in reconciliation of bank statements and general ledger accounts.
- Streamlined invoicing procedures, reducing processing time and improving efficiency.
- Collaborated with staff to resolve discrepancies in financial records promptly.
- Implemented filing system for financial documents, improving accessibility and organization.
- Assisted in payroll processing tasks such as timesheet validation, overtime calculation, benefits administration, and tax deductions.
- Inspected account books and recorded transactions.
Payroll Specialist
Clear Creek ISD
League City, TX
05.2022 - 12.2025
- Responsible for producing semi-monthly payroll in an accurate and timely manner by input of relative data, verification of accuracy and production of payroll checks.
- Interface with Human Resources and Business Services about salaries and calculate per pay period amounts for payment.
- Determine and pay according to substitute pay rate schedule, including long-term exceptions.
- Calculate overtime payments as necessary in compliance with the FLSA.
- Coordinate with auxiliary departments and Human Resources for timely and accurate payment of terminated employees.
- Act as a liaison between district employees and various payroll vendors (credit unions, professional organizations, payroll deduction vendors, etc.) to maintain accurate employee deduction records.
- Prepare manual checks and void checks as necessary, including stop payments and direct deposit reversals.
- Prepare various monthly reports.
- Prepare various monthly reports for TRS reporting.
- Research payroll records on current and former employees.
- Assist and respond to employee concerns regarding payroll matters.
- Assist employees with necessary paperwork for retirement purposes to ensure retirement benefits are received at the time they are expected.
- Assist employees with necessary paperwork regarding name and address change procedures.
- Assist with all year-end procedures, including the generation of W-2s.
- Maintain files on W-4s and other time sensitive payroll data.
Accounts Payable Specialist
Clear Creek ISD
League City, TX
01.2021 - 05.2022
- Compare invoices to purchase orders checking for accuracy, receipt of goods, and available discounts; make payment in a timely manner.
- Verify check requests for accuracy, receipt of goods, and available discounts; make payment in a timely manner.
- Reconcile account statements within 30 days of receipt.
- Prior to making payment, verify that budget account being used is appropriate for expenditure type; contact budget contact if a change needs to be made.
- In preparation for 1099 processing for assigned vendors, review vendor information and payment activity and make necessary corrections.
- After fiscal year end work with budget contacts to ensure that remaining payments are made promptly, and purchase orders are either closed or ready for roll to the new fiscal year by the announced date.
- Input and pay employee reimbursements in a timely manner.
- Ensure that payments are made in the proper accounting period and fiscal year.
- Interface with district personnel and vendors regarding purchase orders and reimbursements.
Administrative Assistant to Director of Federal Programs
Clear Creek ISD
League City, TX
08.2016 - 12.2020
- Perform routine work activities and practices associated with a productive office, including but not limited to answering telephone calls, typing correspondence and reports, sending and retrieving e-mail messages and facsimiles, maintaining and retrieving information files, and preparing mail for review and distribution.
- Maintain calendar, including scheduling needed appointments, campus visits, required federal meetings, required Title I campus meetings, private school visitations, and grant meetings.
- Interface with the community in person and by phone in a positive manner regarding school issues, respond to inquiries from parents and patrons, and provide information regarding policies and practices related to the Federal Title programs.
- Act as liaison between parents, community, employees of the district, and the Director of the Federal programs.
- Maintain all expenditures and regular reporting of Federal Program budgets for each campus and the district.
- Order and maintain inventory of office supplies; monitor maintenance of office equipment.
- Purchase all materials, supplies, services for all Title I campuses.
- Process supplemental pay sheets using Laserfiche software. Calculate overtime payments as necessary to FLSA using Kronos timekeeping and eFinance.
- Assist in the monitoring process of all district grants.
- Maintain regular contact with all district grant recipients regarding expenditures, program reports and compliance issues.
- Maintain inventory of all items purchased with Title funds.
- Receive and process all forms for Federal Program compliance.
- Process incoming mail in a timely manner to ensure proper handling of time sensitive items such as federal compliance deadlines, private school participation, travel requests, invoices, mileage forms, time sheets, time and effort sheets, and budget requests.
- Compile information and records necessary to complete the annual federal application for all Federal programs.
- Compile information and records necessary to complete the annual expenditure application for reimbursement of all federal funds.
- Assist with special departmental events, including but not limited to Parent Education training, and processing all payments to community college faculty, security, and facility rental.
- Manage hiring process of new employees; schedule interviews from HR applicant list, conduct interviews, prepare interview folders.
Title I Clerk
Clear Creek ISD
League City, TX
10.2013 - 08.2016
- Assist Title I campuses staff and Federal Programs Department in obtaining, organizing, and tracking all instructional materials and supplies purchased with Title I funds.
- Organize and track all instructional materials and supplies purchased with Title I funds.
- Track all instructional materials and supplies purchased with Title I funds.
- Assist Title I campuses with parental involvement activities.
- Complete all assignments from Title I campus principals, which could include working with individual students or small groups to conduct instructional exercises assigned by the teacher.
- Check in and distribute Title I orders as needed.
Education
Associates Degree - General Studies
College of The Mainland
Texas City, TX05-2011
High School Diploma - undefined
Santa Fe High School
Santa Fe, TX05-2008
Skills
- Payroll processing
- Microsoft Excel, Word & Power Point
- E-Finance (SunGard Accounting)
- Skyward Qmlativ (Skyward Q)
- Laserfiche (Extra Duty, Travel, check requests)
- Talent Ed
- Recordkeeping and bookkeeping
- Financial planning
- Strong organizational skills
- Effective time management
- Spreadsheet creation
Timeline
Payroll Specialist
Hitchcock ISD
01.2026 - Current
Accounting Clerk
Hitchcock ISD
01.2026 - 01.2026
Payroll Specialist
Clear Creek ISD
05.2022 - 12.2025
Accounts Payable Specialist
Clear Creek ISD
01.2021 - 05.2022
Administrative Assistant to Director of Federal Programs
Clear Creek ISD
08.2016 - 12.2020
Title I Clerk
Clear Creek ISD
10.2013 - 08.2016
High School Diploma - undefined
Santa Fe High School
Associates Degree - General Studies
College of The Mainland