Rebecca Griffin

· Ensuring TPR packets are received, processed and submitted to the TPR Director in a timely manner. This includes but not limited to the following:

o An initial review of TPR packets

o Ensuring deficiencies are rectified before final submission

o Final review and preparation of TPR packets for the Attorney General’s Office

o Providing support to the field staff through communication and training as it relates to TPR

o Performing other duties as assigned by the TPR director

· Assisting with the process of providing permanency for Children for MDCPS in custody

· Setting up and processing annual reviews on Adoption Assistance case files for adoptive children who were adopted to pay the subsidy

· Opening and closing Medicaid on adoptive children who were adopted

· Processing Adoption Assistance extensions for 18 years old’s by review and termination of contracts from the State of Mississippi

· Deputy Compact Administrator for Interstate Compact on Adoption and Medical Assistance (ICAMA) for the State of Mississippi

o Representing and processing ICAMA requests for adoptive children moving across state lines

· Receiving, distributing, and routing incoming/outgoing correspondence, screening material prior to distribution to the appropriate person and establishing upcoming due dates

· Maintaining supervisor’s calendar by scheduling and confirming appointments, special events, and conferences and ensures that supervisors are fully briefed on all matters

· Ensuring overall confidentiality of subject matter files and records including policies, issues, and decisions

· Serving as a liaison to the Associate Warden, personally processing requests; resolving a variety of issues without supervisor’s intervention

· Assisting in the coordination, planning, scheduling, and conducting of training sessions for the Mississippi Electronic Courts system throughout the state

· Communicating with court and clerk staff to review and document court business process

· Developing and maintaining a high degree of product knowledge, expertise, and best practices

· Working with clients and product management on product issued

· Identifying and documenting opportunities for product improvements/enhancements

· Reporting product issues for review

· Evaluating, documenting, and reporting incidents to the appropriate personnel for resolution

· Performing any other related duties as assigned by management

· Assisting attorneys with their preparations for all arguments and hearings

· Reviewing the work of office staff for quality and accuracy

· Performing general clerical functions with general office equipment

· Calendaring of all office events and attorney’s agendas

· Maintaining the department’s hard and digital case files and records

· Preparing all calculations for the department’s fiscal year end

· Drafting and sending correspondence on behalf of the attorneys

· Communicating policies, procedures, and federal & state regulations related to the agencies work

· Organizing and scheduling travel plans and meetings

· Answering a high call volume of the office’s main line, helping address the needs of the people and other agencies calling anywhere within the nation

· Processing newly released offenders into the computer for assigning a Probation/Parole Agent; which included: up-dating mugshots, completing a Post Sentencing Investigation (PSI) form, assessing their supervision risk levels, giving initial reporting instructions, and possible drug testing

· Dispatching any pertinent information to agents who are working in the field

· Scheduling meetings, conferences, depositions, and deadlines

· Composing correspondence, reports, memos, and other legal documents in Word, Word Perfect and Outlook

· Bates numbering documents produced using SysTools bates numbering system

· Filing Discovery on Mississippi Electronic Court filing system

· Requesting medical records & bills, and calculating medical bills

· Cataloging and boxing all closed cases for transference to and from storage

· Effectively managing client data using Microsoft Word and Outlook

· Organizing, preparing, and distributing mail and case filing for multiple lawyers

· Monitoring legal volumes to ensure that the law library is always up-to-date